11-12-2014 Recreation Commission
A
Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
* AGENDA *
REGULAR MEETING * 7:00 p.m.
November 12, 2014
1. ROLL CALL
2. APPROVAL OF MINUTES—October 7, 2014
3. COMMUNICATIONS AND REMARKS
a) YTD Budget Report
b) Monthly Correspondence
4. UNFINISHED BUSINESS
a) Rush Pond Trail Capital Project—Update, Director
b) ATV Use Law—Update, Director
c) 2015 Budget—Update, Director
5. NEW BUSINESS
a) 2014-15 School/Department Programming Overview—Update, Director
b) 2015 Winter Brochure- Discussion
c) Purchase Request from Northern United Soccer Club—Discussion
d) 2015 Wage Schedule, Part Time/Seasonal Employees
e) Any New Discussion Items From Commissioners
6. COMMITTEE REPORTS
• Budget Review —Commissioner Mott
• Safe & Quality Cycling—Commissioner Mott
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Mott
• Planning—Commissioner Switzer
• Program Review—Commissioner Eicher
7. ADDITIONAL INFORMATION or REPORTS— for review and discussion
8. EXECUTIVE SESSION IF NECESSARY
9. ADJOURNMENT
PLEASE NOTE.• Meeting to he held at 7.•00 p.m,in the Queenshury Town Office Building—Supervisors Conference Room.
Queensbury Parks and Recreation Commission
Queensbury,NY 12804
Minutes of the October 7, 2014 regular meeting of the Recreation Commission of the Town of Queensbury held
at the Town of Queensbury Supervisor's Conference Room
Chairman Matthews called the meeting to order at 7:OOpm
Roll Call:
• Present—Lloyd Mott, Lisa White, Todd Eicher, Greg Hewlett, Wendy Matthews
• Excused—Judy Goralski, Jennifer Switzer
• Staff—Steve Lovering
• Guests—several Queensbury High School Government students were in attendance.
Approval of Minutes:
It was moved by Commissioner Hewlett, seconded by Commissioner Eicher, to approve the minutes from the
September 2, 2014 meeting. All members present approved.
Communications and Remarks from Visitors: (see file for copies)
Monthly Correspondence:
a) Copy of Resolution: Closure of Riverside Park
b) Copy of letter to Dr. Huntley regarding Recreation Department Fall, Winter, and Spring program
offerings.
c) Copy of Post Star Newspaper articles regarding the ATV's.
d) Copy of two emails thanking the Queensbury Recreation Department for the bike trails at Gurney Lane.
e) Information regarding the Anti-Bullying Magic Show
f) Copy of Post Star article discussing how Glens Falls is beginning to enforce ban on watershed walks.
Budget Control—discussion
Unfinished Business:
a) ATV Enforcement Meeting:
Very successful. Pleased with the level of participation. New law will not be approved until the
last Town Board meeting at the end of October. Fines will be between$500-$950 for violations.
Signs are posted regarding contacting officials if there are ATV's on the trails.
b) 2015 Tentative Budget
There will be a public hearing at the last Town Board meeting in October. Approval at
November meeting.
New Business:
a) Rush Pond Capital Project: Town Board approved the transfer of$57,500 from the Riverside Park
Capital Project to the Rush Pond Trail. Volt Landscaping will start the project toward the end of
October and plan to complete trail connection by November.
b) Winter Brochure: Looks beautiful and will be in resident mailboxes by the end of the first week in
October.
c) Recreation Assessment Fees: 2014 is a top year in collection of assessment fees. Open Capital Project
accounts discussion.
d) New Discussion Items:
i. Could we gain access to Gurney Lane by West Mountain? Not actively working on this. The
property may be for sale. We can research this.
ii. There should be some press regarding Gurney Lane being open in Winter. Snowshoe rentals and
trails available.
Committee Reports
• Budget Review
• Safe and Quality Cycling—First annual Harry Elkes Ride was held September 27, 2014. Annual
fundraising drive is upcoming.
• Bylaws
• School Liaison
• Personnel
• Planning
• Program Review
Additional Information and Reports—See Department News and Notes
Adjournment—A motion was made by Commissioner Mott, seconded by Commissioner Eicher to adjourn at
7:47pm. All members present approved.
Respectfully submitted Approved by:
Lisamarie White Wendy Matthews
Commissioner Chairman
11/14/2014 10:44 ITOWN OF QUEENSBURY
PG
stevel YEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2014 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES & WAGES 185,000 -2,000 183,000 151,212.10 .00 31,787.90 82.6%
0017110 1020 OVERTIME 1,800 2,000 3,800 2,156.01 .00 1,643.99 56.7%
0017110 2070 PARK EQUIPMENT 3,500 0 3,500 3,493.22 .00 6.78 99.8%
0017110 2080 POOL EQUIPMENT 3,500 0 3,500 3,468.73 .00 31.27 99.1%
0017110 2899 CAPITAL CONSTRUCTION 4,500 0 4,500 2,997.55 1,450.00 52.45 98.8%
0017110 4110 VEHICLE REPAIR MAINTE 4,800 2,000 6,800 6,543.74 .00 256.26 96.2%
0017110 4140 MILEAGE REIMBURSEMENT 2,600 1,500 4,100 3,801.10 .00 298.90 92.7%
0017110 4230 PURCHASE OF WATER 3,500 -2,150 1,350 1,332.75 .00 17.25 98.7%
0017110 4271 WATER TREATMENT CHEMI 7,800 -2,375 5,425 5,409.90 .00 15.10 99.7%
0017110 4300 ELECTRICITY 13,500 1,225 14,725 13,415.06 .00 1,309.94 91.1%
0017110 4400 MISCELLANEOUS CONTRAC 36,500 9,240 45,740 43,793.04 1,072.35 874.61 98.1%
0017110 4410 FUEL FOR VEHICLES 16,000 0 16,000 13,298.23 1,610.88 1,090.89 93.2%
0017110 4418 BUS TRANSPORTATION 2,200 -125 2,075 2,072.36 .00 2.64 99.9%
0017110 4500 HEATING FUEL 4,200 1,125 5,325 4,880.16 .00 444.84 91.6%
0017110 4800 EQUIP REPAIRS SERV SU 6,000 0 6,000 5,682.18 .00 317.82 94.7%
0017110 4820 UNIFORMS & PROTECTIVE 800 0 800 645.08 .00 154.92 80.6%
0017110 4823 RECREATION FACILITY R 7,200 7,500 14,700 14,400.00 .00 300.00 98.0%
0017110 4824 RECREATION PROGRAMS 85,000 15,000 100,000 92,844.34 4,431.28 2,724.38 97.3%
0017110 4825 REC PROGRAM SUPPLIES 10,000 0 10,000 8,177.40 1,822.60 .00 100.0%
11/14/2014 10:43 ITOWN OF QUEENSBURY JPG 1
stevel YEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2014 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP AD]STMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES & WAGES 435,000 -200 434,800 405,027.09 .00 29,772.91 93.2%
0017020 1020 OVERTIME 500 200 700 542.15 .00 157.85 77.5%
0017020 4010 OFFICE SUPPLIES 1,500 0 1,500 1,204.10 .00 295.90 80.3%
0017020 4030 POSTAGE 3,200 1,000 4,200 4,065.64 .00 134.36 96.8%
0017020 4090 TRAINING EDUCATION SU 1,300 0 1,300 1,300.00 .00 .00 100.0%
0017020 4120 PRINTING 4,500 -1,700 2,800 2,758.22 .00 41.78 98.5%
0017020 4400 MISCELLANEOUS CONTRAC 9,800 700 10,500 8,605.39 .00 1,894.61 82.0%
0017020 4446 SAFETY TRAINING MATER 200 0 200 191.09 .00 8.91 95.5%
0017020 4800 EQUIP REPAIRS SERV SU 1,800 0 1,800 1,784.09 .00 15.91 99.1%
TOTAL RECREATION ADMINISTRATION 457,800 0 457,800 425,477.77 .00 32,322.23 92.9%
TOTAL GENERAL FUND 457,800 0 457,800 425,477.77 .00 32,322.23 92.9%
TOTAL EXPENSES 457,800 0 457,800 425,477.77 .00 32,322.23
GRAND TOTAL 457,800 0 457,800 425,477.77 .00 32,322.23 92.9%
** END OF REPORT - Generated by Steve Lovering **