12-02-2014 Recreation Commission
omew Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
* AGENDA *
REGULAR MEETING * 7:00 p.m.
December 2, 2014
1. ROLL CALL
2. APPROVAL OF MINUTES— November 12, 2014
3. COMMUNICATIONS AND REMARKS
a) YTD Budget Report
b) Monthly Correspondence
4. UNFINISHED BUSINESS
a) Rush Pond Trail Capital Project—Update, Director
5. NEW BUSINESS
a) 2015 Meeting Schedule, Recreation Commission—Discussion/Approval
b) Queensbury School Virtual Back Pack policy- Discussion
c) Any New Discussion Items From Commissioners
6. COMMITTEE REPORTS
• Budget Review —Commissioner Mott
• Safe & Quality Cycling—Commissioner Mott
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Mott
• Planning—Commissioner Switzer
• Program Review—Commissioner Eicher
7. ADDITIONAL INFORMATION or REPORTS— for review and discussion
8. EXECUTIVE SESSION IF NECESSARY
9. ADJOURNMENT
PLEASE NOTE: Meeting to be hold at 7.•00 p.m.in the Queensbury Town Office Building—Supervisors Conference Room.
Queensbury Parks and Recreation Commission
Queensbury,NY 12804
Minutes of the November 12, 2014 regular meeting of the Recreation Commission of the Town of Queensbury
held at the Town of Queensbury Supervisor's Conference Room
Chairman Matthews called the meeting to order at 7:01pm
Roll Call:
• Present—Wendy Matthews, Judy Goralski, Lisa White, Greg Hewlett, Todd Eicher, Jennifer Switzer,
• Excused—Lloyd Mott
• Staff—Steve Lovering-Director, Lori O'Shaughnessy-Assistant Director,Jennifer Baertschi-Program
Coordinator&Q-Club Director Gary Crossman-Aquatic Supervisor
• Guests—Queensbury High School students observing the meeting for a government class
2.) Approval of Minutes:
Commissioner Hewlett motioned to approve the October 7, 2014 minutes, seconded by Commissioner
White; all members approved
3.) Communications and Remarks from Visitors: (see file for copies)
a.) 2014 Budget Control—discussion about the budget for the remainder of the year
b.) Monthly Correspondence:
1.) A resolution was passed that set a budget for the Rush Pond project.
2.) A resolution was passed that authorizes the Recreation Department to apply for a grant
3.) A copy of a letter from Chazen Company to the Army Corp of Engineers
4.) Unfinished Business
a) Rush Pond Trail Capital Project-Volt Landscaping has not begun the agreed upon work yet. There
was an arrangement that it would be completed by the end of November 2014. Director Lovering has
sent a letter to the QUFSD for permission to advertise the use of parking lots and to post signage to link
Rush Pond and the school's property and the intended multi use. There will not be tracks (for cross
country skiing) put in by the QRD. Director Lovering will draft a note tot Supervisor Strough as well.
b) ATV Law—Nothing new at this point to report on the ATV law. ATV use has seemed to have slowed
c) 2015 Budget—No changes to the 2015 budget that were not discussed previously. It will be in effect on
111/15.
5.) New Business
a) 2014-15 School/Recreation Dept.Programming Overview—There is a very strong partnership
between the k-3 and the 4-5 buildings and the recreation department which helps to foster
participation in the recreation department programs.
b) 2015 Winter Brochure- a lot of positive feedback -especially about the diversity of programs
c) Purchase Request From Northern United Soccer Club —the club uses the Jenkensville fields
and asked that the recreation department pay for half the cost of new modified goals. The
commissioners voted and agreed not to do this.
d) 2015 Wage Schedule part time/Seasonal Employees—discussed minimum wage increase.
Some of the positions with increases do not begin until the summer of 2015. There was a motion
to approve the increase made by Commissioner Switzer seconded by Commissioner White, all
members approved.
e) New discussion items by commissioners:
Gurney Lane Exit gate and hours of operation in the late fall and winter. Currently the exit
gate is open all the time (to go both in and out of the park) as soon as there is a significant snow
fall the gate will be locked until winter hours begin.
6.) Committee Reports — None at this time
• Budget Review
• Safe and Quality Cycling Bylaws
• School Liaison
• Personnel
• Planning
• Program Review
7.) Additional Information and Reports -None at this time
Adjournment—A motion was made by Commissioner Goralski, seconded by Commissioner Eicher to adjourn
at 7:57. All members present approved.
Respectfully submitted Approved by:
Judith Goralski Wendy Matthews
Commissioner Chairman
11/26/2014 15:05 ITOWN OF QUEENSBURY IPG 1
Stevel IYEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2014 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES & WAGES 435,000 -200 434,800 417,656.92 .00 17,143.08 96.1%
0017020 1020 OVERTIME 500 200 700 542.15 .00 157.85 77.5%
0017020 4010 OFFICE SUPPLIES 1,500 0 1,500 1,204.10 .00 295.90 80.3%
0017020 4030 POSTAGE 3,200 1,000 4,200 4,065.64 .00 134.36 96.8%
0017020 4090 TRAINING EDUCATION SU 1,300 0 1,300 1,300.00 .00 .00 100.0%
0017020 4120 PRINTING 4,500 -1,700 2,800 2,758.22 .00 41.78 98.5%
0017020 4400 MISCELLANEOUS CONTRAC 9,800 700 10,500 9,034.15 .00 1,465.85 86.0%
0017020 4446 SAFETY TRAINING MATER 200 0 200 191.09 .00 8.91 95.5%
0017020 4800 EQUIP REPAIRS SERV SU 1,800 0 1,800 1,784.09 .00 15.91 99.1%
TOTAL RECREATION ADMINISTRATION 457,800 0 457,800 438,536.36 .00 19,263.64 95.8%
TOTAL GENERAL FUND 457,800 0 457,800 438,536.36 .00 19,263.64 95.8%
TOTAL EXPENSES 457,800 0 457,800 438,536.36 .00 19,263.64
GRAND TOTAL 457,800 0 457,800 438,536.36 .00 19,263.64 95.8%
** END OF REPORT - Generated by Steve Lovering **
11/26/2014 15:05 ITOWN OF QUEENSBURY
PG 1
stevel IYEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2014 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110'PARKS
0017110 1010 SALARIES & WAGES 185,000 -2,000 183,000 157,917.78 .00 25,082.22 86.3%
0017110 1020 OVERTIME 1,800 2,000 3,800 2,156.01 .00 1,643.99 56.7%
0017110 2070 PARK EQUIPMENT 3,500 0 3,500 3,493.22 .00 6.78 99.8%
0017110 2080 POOL EQUIPMENT 3,500 0 3,500 3,468.73 .00 31.27 99.1%
0017110 2899 CAPITAL CONSTRUCTION 4,500 0 4,500 3,397.55 1,000.00 102.45 97.7%
0017110 4110 VEHICLE REPAIR MAINTE 4,800 2,000 6,800 6,683.92 .00 116.08 98.3%
0017110 4140 MILEAGE REIMBURSEMENT 2,600 1,500 4,100 3,801.10 .00 298.90 92.7%
0017110 4230 PURCHASE OF WATER 3,500 -2,150 1,350 1,332.75 .00 17.25 98.7%
0017110 4271 WATER TREATMENT CHEMI 7,800 -2,375 5,425 5,409.90 .00 15.10 99.7%
0017110 4300 ELECTRICITY 13,500 1,225 14,725 13,734.52 .00 990.48 93.3%
0017110 4400 MISCELLANEOUS CONTRAC 36,500 9,240 45,740 43,928.75 970.64 840.61 98.2%
0017110 4410 FUEL FOR VEHICLES 16,000 0 16,000 13,298.23 1,610.88 1,090.89 93.2%
0017110 4418 BUS TRANSPORTATION 2,200 -125 2,075 2,072.36 .00 2.64 99.9%
0017110 4500 HEATING FUEL 4,200 1,125 5,325 4,880.16 .00 444.84 91.6%
0017110 4800 EQUIP REPAIRS SERV SU 6,000 0 6,000 5,775.98 .00 224.02 96.3%
0017110 4820 UNIFORMS & PROTECTIVE 800 0 800 645.08 .00 154.92 80.6%
0017110 4823 RECREATION FACILITY R 7,200 7,500 14,700 14,672.00 .00 28.00 99.8%
0017110 4824 RECREATION PROGRAMS 85,000 15,000 100,000 94,245.79 5,002.33 751.88 99.2%
0017110 4825 REC PROGRAM SUPPLIES 10,000 0 10,000 10,000.00 .00 .00 100.0%
0017110 4991 LEASE RENTAL LAND 3,800 -440 3,360 3,360.00 .00 .00 100.0%
TOTAL PARKS 402,200 32,500 434,700 394,273.83 8,583.85 31,842.32 92.7%
TOTAL GENERAL FUND 402,200 32,500 434,700 394,273.83 8,583.85 31,842.32 92.7%
TOTAL EXPENSES 402,200 32,500 434,700 394,273.83 8,583.85 31,842.32
GRAND TOTAL 402,200 32,500 434,700 394,273.83 8,583.85 31,842.32 92.7%
* END OF REPORT - Generated by Steve Lovering **