06-02-2015 Recreation ii
Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
* AGENDA
REGULAR MEETING * 7:00 p.m.
JUNE 2, 2015
1. ROLL CALL
2. APPROVAL OF MINUTES—May 5, 2015
3. COMMUNICATIONS AND REMARKS FROM VISITORS
a) Monthly Correspondence
b) Budget Control Report
4. UNFINISHED BUSINESS
a) Rush Pond Trail Capital Project—Update Report, Discussion
b) Glen Lake Canoe Dock -Discussion/Update, Director
5. NEW BUSINESS
a) Summer Programs—Discussion or Questions
b) additional discussion items as introduced by Commissioners
7. COMMITTEE REPORTS
• Budget Review —Commissioner Hewlett
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Hewlett
• Planning—Commissioner Switzer
• Program Review—Commissioner Eicher
8. ADDITIONAL INFORMATION or REPORTS—forreview and discussion
9. EXECUTIVE SESSION IF NECESSARY—Personnel Report
10. ADJOURNMENT
PLEASE(VOTE. Meeting to be held at 7.00 p.m.in the Queensbury Town Office Building—Supervisors Conference Room.
Recreation ssi
Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
Minutes of the May 5, 2015 regular meeting of the Recreation-Commission,Town of Queensbury held at
the Queensbury Town Hall,Supervisors Conference Room.
Chairperson Hewlett called the meeting to order at 7:05 pm.
Roll Call:
Present-Commissioners Cabana, Matthews, Hewlett, Eicher
Excused-Commissioners Switzer,White, Goralski
Staff-Director Steve Lovering,Asst. Director Lori O'Shaughnessy, Program Coordinator Jen Baertschi
Approval of Minutes:
It was moved by Commissioner Eicher and seconded by Commissioner Cabana to approve minutes from
April 14,2015. All members present approved.
Communications
1) Letter to Dr. Huntley,Queensbury School District Supt. regarding summer and fall tentative program list
using Queensbury School District facilities/equipment.
2) E-mail from Scott Wheeler complimenting the Gurney Lane Mtn. Bike Trails and offer to help with any
further development. Director Steve Lovering respond and will forward contact information to Steve Ovitt.
3) Letter from Director Lovering to Warren Count Safe and Quality Bicycling regarding development of
Gurney Lane Mtn. Bike Trails and requesting$5000 per earmarked from WCSQBO for development.
4) E-mail from Brian Sexton regarding poor signage for Rush Pond Trail. Director Lovering responded and
new flagging being installed.
5) Resolution from Town Board accepting$900 donation from North United Soccer reviewed.
6) Resolution from Town Board accepting Kelly O'Shaughnessy as seasonal employee in Parks and Rec Dept.
reviewed.
7) Post Star Article—Expansion of Gurney Lane Trails
Year to Date Budget Reviewed
Unfinished Business
-Rush Pond Update
Request of SEMO for use of property for parking
Request of Chip and Debbie Allen for privacy fencing along property line
Request Mr.Steves for additional no parking signs
Volt landscaping to start work soon for completion by June 61' National Trail day
-Parks Projects Approval for$135,000 in park repairs and improvements.
-2015 Summer Program Brochure has been mailed/distributed.
New Business
-2015 Athletic Field User Fees Reviewed—Non-profit organizations with be Yz
Additional Information
-Bike Fixation Station at Gurney Lane-Director Lovering to get cost and other sources.
-Queensbury School has agreed to bi-weekly or monthly distribution of information to students.
Committee Reports
None
Adjournment—a motion was made by Commissioner Cabana,seconded by Commissioner Eicher to adjourn
the meeting at 7:54 pm.
Executive Session-a motion was made by Commissioner Matthews,seconded by Commissioner Cabana to
enter into executive session to discuss a personal issue at 7:5811M. A motion was made by Commissioner
Cabana,seconded by Commissioner Eicher to adjourn from executive session at 8:04 pm.
Respectfully submitted Approved by
Wendy Matthews Greg Hewlett,Chairperson
06/01/2015 12:12 [TOWN OF QUEENSBURY
Stevel [YEAR-TO-GATE BUDGET REPORT �glytdbUd
SML - PARKS & RECREATION
FOR 2015 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP AD3STMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES &WAGES 450,000 0 450,000 131,395.33 .00 318,604.67 29.2%
0017020 1020 OVERTIME 500 0 500 135.25 .00 364.75 27.1%
0017020 4010 OFFICE SUPPLIES 1,500 0 1,500 428.73 613.92 457.35 69.S%
0017020 4030 POSTAGE 3,200 0 3,200 514.41 .00 2,685.59 16.1%
0017020 4090 TRAINING EDUCATION SU 1,300 0 1,300 923.55 .00 376.45 71.0%
0017020 4120 PRINTING 4,500 0 4,500 1,734.30 .00 2,765.70 38.5%
0017020 4400 MISCELLANEOUS CONTRAC 9,800 0 9,800 2,778.87 .00 7,021.13 28.4%
0017020 4446 SAFETY TRAINING MATER 200 0 200 .00 .00 200.00 .0%
0017020 4800 EQUIP REPAIRS SERV SU 1,800 0 1,800 233.40 311.77 1,254.83 30.3%
TOTAL RECREATION ADMINISTRATION 472,800 0 472,800 138,143.84 925.69 333,730.47 29.4%
TOTAL GENERAL FUND 472,800 0 472,800 138,143.84 925.69 333,730.47 29.4%
TOTAL EXPENSES 472,800 0 472,800 138,143.84 925.69 333,730.47
GRAND TOTAL 472,800 0 472,800 138,143.84 925.69 333,730.47 29.4%
°" ENO OF REPORT - Generated by Steve Lovering O4
06/011201S 12:31 (TOWN OF QUEENSBURY PG 1
Stever YEAR-TO-DATE BUDGET REPORT
SML - PARKS &RECREATION iglytdbud
FOR 2015 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP AD3STMT5 BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES&WAGES 195,000 0 195,000 63,649.67 .00 131,350.33 32.6%
0017110 1020 OVERTIME 2,500 0 2,500 1,130.59 .00 1,369.41 45.2%
0017110 2070 PARK EQUIPMENT 3,500 0 3,500 .00 .00 3,500.00 .0%
0017110 2080 POOL EQUIPMENT 3,500 0 3,500 1,826.98 1,317.62 355.40 89.8%
0017110 2899 CAPITAL CONSTRUCTION 4,500 0 4,500 401.35 .00 4,098.65 8.9%
0017110 4110 VEHICLE REPAIR MAINTE 4,800 881 5,681 182.49 .00 5,498.16 3.2%
0017110 4140 MILEAGE REIMBURSEMENT 3,500 0 3,500 1,119.24 .00 2,380.76 32.0%
0017110 4230 PURCHASE OF WATER 3,000 0 3,000 117.50 .00 2.882.50 3.9%
0017110 4271 WATER TREATMENT CHEMI 7,000 0 7,000 .00 6,500.00 500.00 92.9%
0017110 4300 ELECTRICITY 13,500 0 13,500 5,249.34 .00 8,250.66 38.9%
0017110 4400 MISCELLANEOUS CONTRAC 40,000 900 40,900 15,915.66 6,167.99 18,816.35 54.0%
0017110 4410 FUEL FOR VEHICLES 16,000 156 16,156 2,775.28 7,832.77 5,547.85 65.7%
0017110 4418 BUS TRANSPORTATION 2,500 0 2,500 .00 .00 2,500.00 .0%
0017110 4500 HEATING FUEL 4,500 0 4,500 2,876.07 .00 1,623.93 63.9%
0017110 4800• EQUIP REPAIRS SERV SU 5,800 0 5,800 1,782.95 .00 4,017.05 30.7%
0017110 4820 UNIFORMS& PROTECTIVE 950 0 9SO .00 .00 950.00 .0%
0017110 4823 RECREATION FACILITY R 7,200 0 7,200 6,243.87 .00 956.13 86.7%
0017110 4824 RECREATION PROGRAMS 95,000 0 95,000 20,768.85 6,962.05 67,269.10 29.2%
0017110 4825 REC PROGRAM SUPPLIES 10,000 0 10,000 792.40 .00 9,207.60 7.9%
0017110 4991 LEASE RENTAL LAND 4,000 0 4,000 .00 .00 4,000.00 .0%
TOTAL PARKS 426,750 1,937 428,687 124,832.24 28,780.43 275,073.88 35.8%
TOTAL GENERAL FUND- 426,750 1,937 428,687 124,832.24 28,780.43 275,073.88 35.8%
~ TOTAL EXPENSES 426,750 1,937 428,687 124,832.24 28,780.43 275,073.88
GRAND TOTAL 426,750 1,937 428,687 124,832.24 28,780.43 275,073.88 35.8%
°O END OF REPORT - Generated by SteVe Lovering fO