02-03-2015 Queensbury Parks and Recreation Commission
Queensbury, NY 12804
Minutes of the February 3, 2015 regular meeting of the Recreation Commission of the Town of Queensbury held at
the Town of Queensbury Supervisor's Conference Room
Chairwoman Matthews called the meeting to order at 7:02
Roll Call:
• Present—Wendy Matthews, Judy Goralski, Greg Hewlett, Todd Eicher, Jennifer Switzer
• Excused —Lisa White
• Staff— Steve Lovering—Director, Lori O'Shaughnessy -Assistant Director, Jennifer Baertschi-Program
Coordinator& Q-Club Director
• Guest—Fran Cabana, Lloyd Mott
2.) Approval of Minutes:
Commissioner Eicher motioned to approve the January 6, 2015 minutes, seconded by Commissioner Switzer;
all members approved.
• Lloyd Mott was honored by the Queensbury Recreation Commission (QRC) for his eleven years of service on
the QRC.
• Fran Cabana was invited to attend the meeting after expressing interest in becoming a recreation
commissioner.
3.) Communications and Remarks from Visitors: (see file for copies)
a.) Budget Control—2014 Budget is wrapped up, 2015 Budget no questions or discussion.
b.) Monthly Correspondence:
1.) Email to Dr. Huntley regarding communicating the Queensbury Recreation Department's (QRD)
programs to the students in regards to the virtual backpack policy.
2.) A resolution was passed regarding the use of the occupancy funds that were reduced for QRD from
$50,000 to $30,000 for the upcoming year. The QRD was given an additional $10,000 from the
Recreation Program account. This has resulted in a net loss of funding of$10,000.00 of funding.
4.) Unfinished Business
a) Rush Pond Trail Capital Project-Volt Landscaping has continued to widen the trail and cut down trees.
Director Lovering has some additional trees that he will mark to be taken down as well.
b) Program Flyer Distribution—Director Lovering and Asst. Director O'Shaughnessy met with
Superintendent Dr. Huntley of Queensbury Union Free School District (QUFSD)to discuss program flyer
distribution. Dr. Huntley will not allow the QRD program flyer to be distributed to students in a paper
format. The QUFSD gave the QRD a more prominent link on its webpage. Will allow the QRD to put
posters around the schools directing families to the QUFSD's webpage link, a banner at the tennis court
when new program registration commences and a brochure rack that will house some flyers. In addition
other options to communicate to the community were discussed. QRD has received permission from Glens
Falls School District and St. Mary/St Alphonsus Catholic School to distribute program fliers to the students.
5.) New Business
a) 2015 Capital Improvement Plan—Director Lovering reviewed and prioritized capital projects that
need to be done in all the Town of Queensbury Parks. Various projects were discussed.
b) Program Space Needs: For many years the QRD has used the facilities at QUFSD and continues to
do so. Unfortunately more and more the QRD scheduled programs have been forced to cancel or move
its venue to due changes in schedule of QUFSD. An alternate venue needs to be considered to hold the
QRD programs in order to accommodate the community's needs. There are a number of programs that
could be offered but are not due to space limitations, not only at the school but also at the Queensbury
Senior Center. A variety of options were discussed and will be explored.
c) New Discussion Items From Commissioners:
• West Mountain Road Parking Lot ( Rush Pond access)- The QRC feels strongly that there should
be another parking lot on West Mountain Road to access Rush Pond to make it more accessible for all
the citizens of the Town of Queensbury.
6.) Committee Reports —None at this time
• Budget Review • School Liaison • Program Review
• Safe and Quality • Personnel
Cycling Bylaws • Planning
7.) Additional Information and Reports -
• January 2015 Recreation Fees totaled $13,700.
• Concerns about the QRD maintaining the newly proposed trail systems in the town. Discussion about
adding a maintenance position and additional funding to properly and safely maintain the newly
proposed trails in the future. Currently 17 miles of trails, potentially 24 miles of trails to maintain.
Adjournment—A motion was made by Commissioner Eicher, seconded by Commissioner Switzer to adjourn
at 8:30. All members present approved.
Respectfully submitted Approved by:
Judith Goralski, Commissioner Wendy Matthews, Chairwoman