10-04-2016 Queensbury Parks and Recreation Commission, Queensbury, NY 12804
Minutes of the September 6,2016 regular meeting of the Recreation Commission of the Town of Queensbury
Chairman Eicher called the meeting to order at 7:10PM
1.)Roll Call:
• Present—Judy Goralski, Greg Hewlett, Wendy Matthews,Todd Eicher, Amanda Mohr,Fran Cabana
• Excused: none
• Staff—Steve Lovering—Director,Lori O'Shaughnessy-Assistant Director,Jennifer Baertschi-Program
Coordinator
2.) Approval of Minutes:
Commissioner Hewlett motioned to approve the July 26,2016 minutes, seconded by Commissioner
Cabana,all members approved.
3.) Communications and Remarks from Visitors: (see file for copies)
a.) Monthly Correspondence:
1.) Moved forward and have been locking the gate at the Hudson River Park at dusk. Seems to have deterred
people from using the park after dark.
2.) Thank you note from Supervisor Strough to Lisa White thanking her for her nine years of service on the
recreation commission.
3.) A resolution approved the additional funds to complete work at the Gurney Lane Park
4.) A series of thank you notes regarding Q-Club.Notes are thanking a bus driver and counselors
b.) Budget Control:
Director Lovering stated at this point the budget looks favorable and does not anticipate any issues for the
remainder of the year
4.) Unfinished Business
a.)Hovey Pond Water Quality—going well,three of the four applications have been applied and there is a
noticeable improvement in the water quality
b.)2016 Summer programs—Wonderful summer. Gurney Lane fees are up over last year,pavilion and
party tent rentals are almost completely booked for the season. Family Fun Day, 7/16/16 was a huge success.
5.) New Business
a) 2017 Requested Budget: Director Lovering explained some of increases,he anticipates the
occupancy tax to continue to be$35,000
b) Gurney Lane Mtn.Bike Trails: Director Lovering showed a map where he would like to expand the
mountain bike trails
c) Jenskinville Park: Discussed changing the two underutilized tennis courts to six pickle ball courts,
estimated cost$12,000. The funds would come from the recreation fees.
d) 2016 Recreation Fees: are at$63,000 as of August,which has surpassed the total for 2015.
e) Gurney Lane Storage building: the progress is slow, completion is anticipated soon
f) Online Registration: continues to go well,user friendly; 46%Credit cards, 35%checks and 19%
cash
g) Recreation Department Scholarships: 2016 thus far; 18 kids received scholarships for 27 programs
totally approximately$2500.00,Director Lovering anticipates a few more to be awarded before the
end of 2016.
6.) Committee Reports—None at this tim
7.) Additional Information and Reports (see file for copies)None at this time.
8.) Adjournment—A motion was made by Commissioner Matthews, seconded by Commissioner Hewlett to
adjourn at 7:54PM. All members present approved.
9.) Executive Session—A motion was made by Commissioner Eicher, seconded by Commissioner Hewlett
to go into executive session at 7:54 9PM. All members present approved.
10.) Adjournment of Executive Session—A motion was made by Commissioner Eicher, seconded by
Commissioner Matthews to adjourn Executive Session at 8:OOPM. All members present approved.
Respectfully submitted Approved by:
Judith Goralski, Commissioner Todd Eicher, Chairman
09/30/2016 11:27 ITOWN OF QUEENSBURY IP 1
stevel (YEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS 6 RECREATION
FOR 2016 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
------------------------------------------------------------------------------------------------------------------------------------
001 GENERAL FUND
-----------------------------------------
0017020 RECREATION ADMINISTRATION
-----------------------------------------
0017020 1010 WAGES 470,000 -1,000 469,000 384,999.36 .00 84,000.64 82.1%
0017020 1020 OVERTIME 500 1,000 1,500 761.74 .00 738.26 50.8%
0017020 4010 OFF SUPP 1,500 0 1,500 1,038.78 .00 461.22 69.3%
0017020 4030 POSTAGE 3,500 0 3,500 1,394.13 .00 2,105.87 39.8%
0017020 4090 TREDSUB 2,000 0 2,000 567.00 .00 1,433.00 28.4%
0017020 4120 PRINTING 4,500 0 4,500 2,994.85 .00 1,505.15 66.6°%
0017020 4400 MSC CTRL 10,000 0 10,000 9,795.00 205.00 .00 100.0%
0017020 4446 SAFETY T M 250 0 250 234.57 .00 15.43 93.8%
0017020 4800 EQP RP 2,000 0 2,000 1,973.48 .00 26.52 98.7%
TOTAL RECREATION ADMINISTRATION 494,250 0 494,250 403,758.91 205.00 90,286.09 81.7%
TOTAL GENERAL FUND 494,250 0 494,250 403,758.91 205.00 90,286.09 81.7%
TOTAL EXPENSES 494,250 0 494,250 403,758.91 205.00 90,286.09
GRAND TOTAL 494,250 0 494,250 403,758.91 205.00 90,286.09 81.7%
** END OF REPORT - Generated by Steve Lovering **
09/30/2016 11:26 [TOWN OF QUEENSBURY IP 1
stevel JYEAR-TO-DATE BUDGET REPORT 141ytdbuc
SML - PARKS 6 RECREATION
FOR 2016 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
------------------------------------------------------------------------------------------------------------------------------------
001 GENERAL FUND
-----------------------------------------
0017110 PARKS
-----------------------------------------
0017110 1010 WAGES 195,000 -16,500 178,500 134,897.26 .00 43,602.74 75.6%
0017110 1020 OVERTIME 2,500 1,500 4,000 4,936.96 .00 -936.96 123.4%*
0017110 2001 MSC EQPMT 0 19,960 19,9660 19,960.00 .00 .00 100.0%
0017110 2070 PRK EQP 4,000 0 4,000 3,524.27 475.31 .42 100.0%
0017110 20BO POOL EQP 4,000 0 4,000 4,000.00 .00 .00 100.0%
0017110 2899 CAP CNSTR 5,000 0 5,000 4,584.06 .00 415.94 91.7%
0017110 4110 VHCL R M 5,500 0 5,500 1,879.53 .00 3,6620.47 34.2%
0017110 4140 MLG RMB 3,500 0 3,500 3,314.76 .00 185.24 94.7%
0017110 4230 WATER 2,500 0 2,500 1,815.00 .00 6685.00 72.66%
0017110 4271 W T CHMCLS 7,500 0 7,500 7,500.00 .00 .00 100.0%
0017110 4300 ELCTRICITY 13,500 0 13,500 11,3866.71 .00 2,113.29 84.3%
0017110 4400 MSC CTRL 43,000 30,000 73,000 65,203.75 2,200.27 5,595.98 92.3%
0017110 4410 FUEL 15,000 0 15,000 4,039.41 1,341.45 9,619.14 35.9%
0017110 4418 BUS 31000 0 3,000 784.43 .00 2,215.57 266.1%
0017110 4500 HTNG FUEL 5,000 0 5,000 1,752.87 .00 3,247.13 35.1%
0017110 4800 EQP RP 6,000 0 6,000 4,004.84 .00 1,995.166 666.7%
0017110 4820 UNIFORMS 1,000 0 1,000 .00 .00 1,000.00 .0%
0017110 4823 RC FC RPR 7,200 0 7,200 7,189.59 .00 10.41 99.9%
0017110 4824 REC PRGRMS 97,000 1,500 98,500 85,301.37 4,901.24 8,297.39 91.66%
0017110 4825 RECPRGSUPP 10,000 0 10,000 7,493.80 .00 2,5066.20 74.9%
0017110 4991 LS LAND 4,000 0 4,000 3,060.00 .00 940.00 766.5%
TOTAL PARKS 434,200 36,4660 470,660 376,628.61 8,918.27 85,113.12 81.9%
TOTAL GENERAL FUND 434,200 366,460 470,6660 3766,6628.661 8,918.27 85,113.12 81.9%
TOTAL EXPENSES 434,200 36,460 470,6660 376,628.61 8,918.27 85,113.12
GRAND TOTAL 434,200 36,460 470,660 3766,6628.61 8,918.27 85,113.12 81.9%