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01-03-2017 Recreation Commission Town Of Queensbury 742 Bay Road, Queensbury, NY 12804 REGULAR MEETING * 7:00 p.m. JANUARY 3, 2017 1. ROLL CALL 2. APPROVAL OF MINUTES—December 6, 2016 3. COMMUNICATIONS AND REMARKS FROM VISITORS a) Monthly Correspondence b) Budget Control Report c) Commissioner Terms of Office d) 2017 Meeting Schedule-updated 4. UNFINISHED BUSINESS a) Winter Programming—Update,Assistant Director 5. NEW BUSINESS a) Tentative 2017 Capital Projects-Discussion b) additional discussion items as introduced by Commissioners 7. COMMITTEE REPORTS • Budget Review —Commissioner Hewlett • Bylaws—Commissioner White • School Liaison—Commissioner White ® Personnel—Commissioner Hewlett • Planning—Commissioner Mohr • Program Review—Commissioner Eicher 8. ADDITIONAL INFORMATION or REPORTS—verbal report 9. EXECUTIVE SESSION IF NECESSARY 10. ADJOURNMENT PLEASE NOTE. Meeting to be held at the Supervisor's Conference Room—Queensbury Town Office Queensbury Parks and Recreation Commission, Queensbury, NY 12804 Minutes of the December 6,2016 regular meeting of the Recreation Commission of the Town of Queensbury Chairman Eicher called the meeting to order at 7:04PM 1.)Roll Call: • Present—Judy Goralski, Wendy Matthews,Todd Eicher, Greg Hewlett,Amanda Mohr • Excused-Fran Cabana • Staff—Steve Lovering—Director, Lori O'Shaughnessy-Assistant Director,Jennifer Baertschi-Program Coordinator • Guests: QUFSD High School student,Robert and Susan Hummel,Dan and Monelle Cottrell 2.) Approval of Minutes: Commissioner Hewlett motioned to approve the November 1,2016 minutes, seconded by Commissioner Mohr,all members approved. 3.) Communications and Remarks from Visitors: (see file for copies) a.) Monthly Correspondence: 1.) Service Award Recognition-Robert Hummel(28 years) and Dan Cottrell(25 years) 2.) Resolution to purchase truck 3.) Resolution to purchase ATV b.) Budget Control: The Gurney Lane pool house has added heat to have full service bathroom in the winter. This will result in higher electric bills for 2017. 4.) Unfinished Business a.)2016-2017 Winter Programming—Lower numbers of participation for girls and boys hoopers,junior hoopers are maxed out.Afterschool club interest which will begin after the holiday break are very high 5.) New Business a) 2017 Meeting Schedule: Commissioner Hewlett motioned to approve the 2017 meeting schedule seconded by Commissioner Matthews, all members approved. b) 2017 Capital Projects: Director Lovering asked commissioners to make specific suggestions of capital projects for the various parks.Also discussed possible programming space at Gurney Lane due to a significant cutback of the Queensbury Union Free School District programing space availability. c) Winter Use of Gurney Lane Mtn.Bike Park,Trail Grooming: Fat biking is becoming a popular sport,a discussion about grooming the trails and its impact on the mountain bike trails. A decision to not machine groom the trails in 2017 winter season and revisit next year. d) Land adjoining Meadowbrook Park: Commissioner Mohr made the commission aware of some land that may become available that is adjacent to the Meadowbrook Park. e) Queensbury United Methodist Church: The person who oversees the programming space at the church was contacted and open to possible recreation department programming at the facility.A discussion and contact information was shared. 6.) Committee Reports—None at this time 7.) Additional Information and Reports a.) Projection of Recreation Fees for 2017: Discussion of projected fees for 2017. b.) Trail counter at Gurney Lane: Trail counter placed at the mountain bike trail,a lot of usage, and average of 76 per day.The trail counter is being moved to another spot in the park. 8.) Adjournment—A motion was made by Commissioner Matthews, seconded by Commissioner Goralski to adjourn at 8:16PM. All members present approved. Respectfully submitted Approved by: Judith Goralski, Commissioner Todd Eicher, Chairman Queensbury Recreation Commission YEAR-TO - DATE BUDGET REPORT 12/22/2016 16:24 (TOWN OF QUEENSBURY IP 1 stevel IYEAR-TO-DATE BUDGET REPORT Iglytdbud SML - PARKS 6 RECREATION FOR 2016 13 ORIGINAL TRANFRS/ REMISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED ------------------------------------------------------------------------------------------------------------------------------------ 001 GENERAL FUND ----------------------------------------- 0017020 RECREATION ADMINISTRATION ----------------------------------------- 0017020 1010 WAGES 470,000 -1,000 469,000 463,277.02 .00 5,722.98 98.8% 0017020 1020 OVERTIME 500 300 800 761.74 .00 38.26 95.2% 0017020 4010 OFF SUPP 1,500 0 1,500 1,322.65 .00 177.35 88.2% 0017020 4030 POSTAGE 3,500 175 3,675 3,569.73 .00 105.27 97.1% 0017020 4090 TREDSUB 2,000 -600 1,400 1,390.85 .00 9.15 99.3% 0017020 4120 PRINTING 4,500 -175 4,325 4,325.00 .00 .00 100.0% 0017020 4400 MSC CTRL 10,000 1,300 11,300 10,477.29 .00 822.71 92.7% 0017020 4446 SP.FETY T M 250 0 250 234.57 .00 15.43 93.8% 0017020 4800 EQP RP 2,000 0 2,000 1,973.48 .00 26.52 98.7% TOTAL RECREATION ADMINISTRATION 494,250 0 494,250 487,332.33 .00 6,917.67 98.6% TOTAL GENERAL FUND 494,250 0 494,250 487,332.33 .00 6,917.67 98.6% TOTAL EXPENSES 494,250 0 494,250 487,332.33 .00 6,917.67 GRAND TOTAL 494,250 0 494,250 487,332.33 .00 6,917.67 98.6% ** END OF REPORT - Generated by Steve Lovering ** 12/22/2016 16:23 [TOWN OF QUEENSBURY IP 1 stevel IYEAR-TO-DATE BUDGET REPORT lglytdbud SML - PARKS G RECREATION FOR 2016 13 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED ------------------------------------------------------------------------------------------------------------------------------------ 001 GENERAL FUND ----------------------------------------- 0017110 PARKS ----------------------------------------- 0017110 1010 WAGES 195,000 -20,000 175,000 171,590.89 .00 3,409.11 98.1% 0017110 1020 OVERTIME 2,500 5,000 7,500 66,715.66 .00 784.34 89.5% 0017110 2001 MSC EQPMT 0 26,667 26,667 26,6667.00 .00 .00 100.0% 0017110 2070 PRK EQP 4,000 0 4,000 3,999.58 .00 .42 100.0% 0017110 2080 POOL EQP 4,000 0 4,000 4,000.00 .00 .00 100.0% 0017110 2899 CAP CNSTR 5,000 0 5,000 4,999.06 .00 .94 100.0% 0017110 4110 VHCL R M 5,500 -500 5,000 4,809.98 .00 190.02 96.2% 0017110 4140 MLG RMB 3,500 0 3,500 3,500.00 .00 .00 100.0% 0017110 4230 WATER 2,500 0 2,500 2,500.00 .00 .00 100.0% 0017110 4271 W T CHMCLS 7,500 0 7,500 7,500.00 .00 .00 100.0 0017110 4300 ELCTRICITY 13,500 0 13,500 13,481.51 .00 18.49 99.9% 0017110 4400 MSC CTRL 43,000 44,950 87,950 87,072.41 800.00 77.59 99.9% 0017110 4410 FUEL 15,000 -9,250 5,750 5,008.15 372.71 369.14 93.6% 0017110 4418 BUS 3,000 -2,200 800 784.43 .00 15.57 98.1% 0017110 4500 NTNG FUEL 5,000 -750 4,250 3,722.67 .00 527.33 87.66% 0017110 4800 EQP RP 6,000 0 6,000 5,872.93 .00 127.07 97.9% 0017110 4820 UNIFORMS 1,000 -500 500 306.29 .00 193.71 61.3% 0017110 4823 RC FC APA 7,200 0 7,200 7,189.59 .00 10.41 99.9% 0017110 4824 REC PRGRMS 97,000 1,000 98,000 94,686.13 2,020.00 1,293.87 98.7% 0017110 4825 RECPRGSUPP 10,000 0 10,000 10,000.00 .00 .00 100.0% 0017110 4991 LS LAND 4,000 0 4,000 3,932.86 .00 667.14 98.3% TOTAL PARKS 434,200 44,417 478,6617 468,339.14 3,192.71 7,085.15 98.5% TOTAL GENERAL FUND 434,200 44,417 478,617 468,339.14 3,192.71 7,085.15 98.5% TOTAL EXPENSES 434,200 44,417 478,617 468,339.14 3,192.71 7,085.15 GRAND TOTAL 434,200 44,417 478,6617 468,339.14 3,192.71 7,085.15 98.5% it it r.mn nF pr.popT - r c+n-vprl by Staves T.nu ri- ** r J Ll , Town Of Queensbury Y=fir ------ 742 Bay Road, Queensbury, NY 12804 2(0 a, 7 P'Al FEE IL_!___Y�11 Gi. �)C F 11 II[E IL UL ICE APPROVED December 6, 2016 To Whom It May Concern: The Queensbury Recreation Commission meets at 7:00 pm, on the first Tuesday of every month, at the Queensbury Town Office Building, 742 Bay Road, Queensbury, New York, 12804. The two-hour (7-9 PM) meeting is held in conference room #37, and is open to the public. Visitors are welcome. 7he 1jFoHovArjg is a lis--L- of regular meet-ing da- es -U�or MONTHLY MEETING DATES January 3rd July 251h (2) February 7ffi September 5th March 7th (1) October 3rd April 4th November 14th (3) May 2nd December 5th June 6th (1) Annual Organizational Meeting (2) Replaces the normal July and August Meetings with one combined meeting (3) Election Day November 7th