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2000-01-13 SP SPECIAL TOWN BOARD MEETING JANUARY 13, 2000 6:00 p.m. MTG.#3 RES. 36-41 TOWN BOARD MEMBERS PRESENT SUPERVISOR DENNIS BROWER COUNCILMAN JAMES MARTIN COUNCILMAN THEODORE TURNER COUNCILMAN DANIEL STEC COUNCILMAN TIMOTHY BREWER Supervisor Brower-Opened the Meeting TOWN OFFICIALS Mr. Rick Missita-Highway Superintendent Mr. Michael Travis-Deputy Highway Superintendent Guests Mr. David Duell 1.0 RESOLUTIONS RESOLUTIONS CALLING FOR EXECUTIVE SESSION RESOLUTION NO. 36.2000 INTRODUCED BY: Mr. Theodore Turner WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Tim Brewer RESOLVED, that the Town Board of the Town of Queensbury hereby moves into Executive Session to discuss personnel matter. Duly adopted this 13th day of January 2000 by the following vote: AYES: Mr. Martin, Mr. Turner, Mr. Stec, Mr. Brewer, Mr. Brower NOES: None ABSENT: None (Board requested the presence of Highway Supt. Rick Missita, Deputy Supt. Travis and Mr. David Duell in the Executive Session) RESOLUTION ADJOURNING EXECUTIVE SESSION RESOLUTION NO. 37.2000 INTRODUCED BY: Mr. Theodore Turner WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Dennis Brower RESOLVED, that the Town Board of the Town of Queensbury hereby moves out of Executive Session. Duly adopted this 13th day of January, 2000 by the following vote: AYES: Mr. Turner, Mr. Stec, Mr. Brower, Mr. Martin, Mr. Brower NOES: None ABSENT: None 1.0 RESOLUTION RESOLUTION ABOLISHING PURCHASING MANAGER POSITION RESOLUTION NO.: 38,2000 INTROODUCED BY: Mr. James Martin WHO MOVED ITS ADOPTION SECONDED BY: Mr. Theodore Turner WHEREAS, in May 1999, the Town Board of the Town of Queensbury centralized purchasing functions for the Town of Queensbury and placed these functions under the control of a Purchasing Manager, and WHEREAS, Michelle Weller was hired to fill the position of Purchasing Manager, and WHEREAS, the Town Board has determined that centralization of purchasing functions is not accomplishing, in the best possible manner, the goals of the Town Board, and WHEREAS, the Town Board wishes to abolish the position of Purchasing Manager, and WHEREAS, a careful transition is necessary, and WHEREAS, the Town Board believes the effects of the void in the Purchasing Manager position will be temporary and can be minimized by having the outgoing Purchasing Manager available as a consultant for a three week period, NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Queensbury hereby abolishes the position of Purchasing Manager as of February 11th, 2000, and BE IT FURTHER, RESOLVED, that until January 21st, 2000, Michelle Weller will continue to work full time in the position of Purchasing Manager while winding down her duties, and BE IT FURTHER, RESOLVED, that the Town is authorized to retain the services of Michelle Weller for the period from January 22, 2000 through and including February 11, 2000 as a consultant subject to the Town Supervisor's direction at the same salary rate as the Purchasing Manager, and BE IT FURTHER, RESOLVED, that the Town Board authorizes and directs the Town Supervisor to enter into a termination agreement with Michelle Weller with terms consistent with this Resolution in form approved by Town Counsel, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes the Town Supervisor to take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 13th day of January, 2000 by the following vote: AYES Mr. Stec, Mr. Martin, Mr. Turner, Mr. Brower NOES Mr. Brewer ASENT: None RESOLUTION RESCINDING RESOLUTION NO.: 33,2000 SETTING PUBLIC HEARING ON PURCHASE OF 1999 PUMPER TRUCK BY QUEENSBURY CENTRAL VOLUNTEER FIRE COMPANY,INC. RESOLUTION NO.: 39,2000 INTRODUCED BY: Mr. Theodore Turner WHO MOVED ITS ADOPTION SECONDED BY: Mr. Tim Brewer WHEREAS, on January 10th, 2000, the Town Board of the Town of Queensbury adopted Resolution No.: 33,2000 which Resolution scheduled a public hearing concerning the proposed purchase of a 1999 Pumper Truck by the Queensbury Central Volunteer Fire Company, and WHEREAS, since the time the Town Board adopted the Resolution, the Town Comptroller and Fire Company have created a financing plan for the purchase which will not require borrowing and therefore a public hearing will not be necessary and therefore the Town Board wishes to rescind Resolution No.: 33,2000, NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Queensbury hereby rescinds Resolution No.: 33,2000, and BE IT FURTHER, RESOLVED, that the Town Board authorizes and directs the Town Supervisor and/or Town Comptroller to take any and all action necessary to effectuate the terms of this Resolution. Duly adopted this 13th day of January, 2000, by the following vote: AYES Mr. Stec, Mr. Brewer, Mr. Martin, Mr. Turner, Mr. Brower NOES None ABSENT: None Discussion held before vote: Supervisor Brower-Noted that a public hearing had been set but it has come to our attention that another way of financing has been discovered, there is no need for the public hearing. RESOLUTION APPROVING PURCHASE OF 1999 PUMPER TRUCK BY QUEENSBURY CENTRAL VOLUNTEER FIRE COMPANY, INC. RESOLUTION NO.: 40,2000 INTRODUCED BY: Mr. Daniel Stec WHO MOVED ITS ADOPTION SECONDED BY: Mr. James Martin WHEREAS, the Town of Queensbury and the Queensbury Central Volunteer Fire Company, Inc. (Fire Company) have contracted for fire protection services and such Agreement is in full force and effect, and WHEREAS, the Fire Company proposes to purchase one (1) 1999 Pumper Truck for the total principal amount of $249,830 and proposes to pay for the Truck in accordance with the following financing plan: Purchase Price Current Truck Fund Balance: Year 2000 Truck Fund Appropriation Estimated Additional Interest Earnings Min. Expected From Sale of 1976 Pumper Year 2001 Truck Fund Appropriation $249,830 134,000 50,000 6,000 10,000 50,000 250,000 and WHEREAS, the Town Comptroller has approved this financing plan, and WHEREAS, the Town Board wishes to approve the Fire Company's purchase and financing plan, NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Queensbury hereby approves of the purchase of one (1) 1999 Pumper Truck for the sum of $249,830 by the Queensbury Central Volunteer Fire Company, Inc., and BE IT FURTHER, RESOLVED, that the Town Board hereby approves the financing plan of the Queensbury Central Volunteer Fire Company, Inc. as delineated above. Duly adopted this 13th day of January, 2000, by the following vote: AYES Mr. Brewer, Mr. Martin, Mr. Turner, Mr. Stec, Mr. Brower NOES None ABSENT: None Discussion held before vote: Councilman Brewer-Questioned the year 2006 in the statement "If this financing plan is approved, and if the Town continues to budget $50,000 each year for Queensbury Central's Truck Fund, they will have a balance of $250,000 plus interest earnings when the 2006 purchase is planned? Councilman Martin-That would be when the next purchase is planned... RESOLUTION AUTHORIZING INTERMUNICIPAL AGREEMENT WITH TOWN OF W ARRENSBURG FOR PROVISION OF BUS TRANSPORT A TION TO YEAR 2000 ASSOCIATION OF TOWNS CONFERENCE RESOLUTION NO.: 41. 2000 INTRODUCED BY: Mr. James Martin WHO MOVED ITS ADOPTION SECONDED BY: Mr. Theodore Turner WHEREAS, the Town Board of the Town of Queensbury previously authorized certain Town officials and employees to attend the Year 2000 Annual Association of Towns Conference in New York City in February, and WHEREAS, the Town of Warrens burg has offered to provide bus transportation to the Conference to area Town officials and employees, and WHEREAS, the Town of Warrens burg has forwarded a proposed Intermunicipal Agreement for the bus transportation to the Town and has requested Town Board authorization of the Agreement, and WHEREAS, the proposed Intermunicipal Agreement is in form approved by Town Counsel, NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Queensbury hereby approves of the Intermunicipal Agreement with the Town of Warrensburg for the provision of bus transportation to the Year 2000 Association of Towns Conference in New York City in February and authorizes and directs the Town Supervisor to execute the Agreement and take all action necessary to effectuate the terms of this Resolution. Duly adopted this 13th day of January, 2000, by the following vote: AYES Mr. Martin, Mr. Turner, Mr. Stec, Mr. Brewer, Mr. Brower NOES None ABSENT: None 2.0 DISCUSSIONS 2.1 GENERAL DISCUSSION ITEMS Councilman Brewer requested that Comptroller Hess review the contract on clothing/safety shoe allowance --- question arose on the number of shoes allowed in contract. 2.2 FIRE AND EMS Comptroller Hess-Reviewed the upcoming contracts with the new Board Members. . . Findings in Audit A-I Certification of Account System and qualifications of accounting staff vary widely between squads as did the concerns of contract compliance. B-2 None of the fire Companies submitted financial reports in a timely manner. Noted all fire companies owe money back to the Town from 1998 Bay Ridge 5,900 North Q 3,200 Central 7,600 So. Qsby. 39,000 W.G.F. 12,000 based on insurance formula.. . Requested a blanket resolution until contracts are settled for money for companies on certain obligations.. . Passed out budgets for the year 2000-2001-2002 proposed by the Town Board.. . showed summary. . . and draft contracts. . . spoke on three payment schedule, which was done last year. . . noted financial reports and insurance certificates are not given to the town in a timely manner, service award credits were timely by the fire but not the EMS re: three payment schedule for EMS a third of their operating fund in three payments, all the insurance money up front and all the vehicle money on the third payment unless they had an approved purchase..ifthey have an unusual circumstance and come to the Town Board for additional money we can modify the schedule. Supervisor Brower-Noted that the Town needs to have reports from the various companies to meet the reporting obligations of the Town with the State. Councilman Martin-Spoke to the Board regarding the strained relations between the town and the companies..keep the lines of communications open.. . our Emergency Services are beginning to suffer, recruitment is down... Comptroller Hess-We fund 100% of their required operations. . . Councilman Martin-Re: Three payments..! have been told if they have to purchase equipment early in the year they are not getting payment until later on in the year they are going to lose out on price breaks or price increases coming about, I do not know if that is true maybe they are just trying to justify something but maybe it is right. You are trying to get yourself in a position where you need these reports you are trying to get them standardized here and this is a means to do that. I am just saying that at every turn on this particular issue at least early on I think we really need to go into this with the spirit of the bridge has to be rebuilt. Comptroller Hess-Re: EMS reviewed the report as passed out, noted in all cases they owe the Town a little bit of money except West Glens Falls and they owe us fifty seven thousand dollars... Supervisor Brower-Questioned if the Fire Company does not spend its money by the end of the year do they give it back? Comptroller Hess-Noted that purchases have been made during the last quarter if money is left just like any other Town Dept. the money is returned... . contracts run three years for Fire and two years for EMS. . . Discussed third party billing. . . it is up to the squads to recommend a plan that will work... noted that it is the not the squads money the town will collect the money and the Town disperses the money it is the town's call... Discussion held regarding Bay Ridge new fire house. . . sale of existing stations, possible use of one station for storage for the town. . . discussed getting the principal done in a one time shot to lower mortgage payments of the company.. DISCUSSION-USE OF QUEENSBURY CENTER Fees and insurance. . discussion regarding use of overtime for use of building on weekends... suggested resolution be obtained on new policy. .also contact Kathleen Kathy for further information. DISCUSSION - SOLOMON HEIGHTS Councilman Stec- The Manager of Solomon Heights has requested that the Glens Falls Transit stop in there. UPCOMING TOPICS Councilman Martin-I. Formation of a Land Trust -attached to the Recreation Commission as part of their duties..2. Drainage on Cleverdale Road like to talk to Tom Jarrett an Engineer on the project to see if there is another way to approach it... 3. Connector Road re: Route 9 Corridor... suggest a workshop with neighborhood and store owners. . . SAFETY SHOE ISSUE Board requested that this issue be brought up at the Department Heads meeting. Respectfully submitted, Miss Darleen M. Dougher Town Clerk - Qiueensbury