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2000-06-12 SP SPECIAL TOWN BOARD MEETING JUNE 12, 2000 7:00 p.m. MTG. #27 RES. 244A-244B TOWN BOARD MEMBERS PRESENT SUPERVISOR DENNIS BROWER COUNCILMAN JAMES MARTIN COUNCILMAN THEODORE TURNER COUNCILMAN DANIEL STEC COUNCILMAN TIM BREWER TOWN COUNSEL BOB HAFNER TOWN OFFICIALS Water Supt. Ralph VanDusen Comptroller Henry Hess Executive Director Chris Round Deputy Supt. Of Wastewater Mike Shaw Warren County Supervisor Nick Caimano Warren County Supervisor Fred Champagne Warren County Supervisor John Porter Supervisor Dennis Brower-Called the Special Workshop Meeting to order. 1.0DISCUSSIONS 1.lEXIT 18 CORRIDOR Executive Director Chris Round-spoke to the Town Board on the Exit 18 Corridor.. Warren County DPW is leading the Exit 18 project, the County views this as a highway improvement project, they do have a desire to make it an attractive project, there may be some items that will not be covered on the Transportation Improvement Plan monies ... project does not include off corridor improvements, it does not include the reconfiguration of the Exit 18 ramps or the re-alignment of the Big Boom Road intersection it does not include a service road to Luzerne Road that would include an access point to the Veterans Road Industrial Park, it doesn't include a reconfiguration of the Western Avenue triangle...Of the Western, Luzerne Road intersection. .need to identify the funding and scooping of these areas connecting to the Main Street project... Warren County has requested a letter from the Town and the City indicating what we want included in the design, street scape improvements for the Main Street Project. . . suggestions on what should be included in the letter to Department of Public Works: a. what is required under a highway standpoint vs. what is an enhancement b. what can be accommodated in the existing right of way vs what we would like to accommodate, underground utilities I think is a main point that was established it is an expensive project that commitments have to be made now to examine costs. . . Warren County Supervisor Champagne-Exit 18 ramp is critical, the Big Boom Road intersection re- alignment ... without that you are not going to keep traffic flowing. . . Councilman Martin-Need to identify what will be State fundable and what is going to be FHW A... Mr. Tucker-Noted that the off ramp was part of the project to make the three lane highway workable. Executive Director Round-DOT stated that the future needs for Exit 18 should be included in the scoping. . . Clough Harbour stated that the scooping will include sufficient detail to progress in Exit 18 project. . . agreed that should be in the letter. . . the other component was street scape improvements ... now defining right of way. . . the town is developing designing guidelines for Main Street, how the buildings going to look, could include requirements that a new business owner provide an easement to the town if there is not enough room for sidewalks Of landscaping enhancement. Underground utilities will not be funded by DOT as a highway component, we would like to define the cost of underground utilities, to seek other funding avenues. In the letter we want to include utilities. . . Councilman Martin-Would like the project to give a defined cost for underground power, both main line transmission and lateral hookup, and cost of sewer. Superintendent VanDusen-For sewer we have done a preliminary estimate O'Brien and Gere did an evaluation about the feasibility of creating the district, it looks like it would be cost effective as long as it is done as part of this project. We have talked to Clough Harbour about piggy backing as part of the project they have indicated a willingness to prepare a proposal. Councilman Martin-When we get to the point of having detailed construction drawings I want to do enough of a level of detail to have both the sewer and the water work that needs to be done and underground power, so that you could easily take the package and put it out to bid in one contract... Superintendent VanDusen-Sewer would run to McDonalds... you could make a case to go farther... Warren County Supv. Caimano-Suggested that a member of this group with a representative from the City and go to a DPW meeting and present this document and resolutions passed by the boards supporting this proposal. . . Director Round-Requested that the Town Board take the bullet list and add comments to it and return the letter to his office. . . in a week. . . 2.1 BAYBERRY SEWER ISSUE Superintendent VanDusen-Update on Sewer Extension up Bay Road.. . Met with Mr. Vollaro and Doug Auer to establish a schedule of events that could lead to construction this fall and to discuss a creative method that might occur to allow this to become affordable, for all parties. Original concept: BayBridge Homeowners Assoc. be responsible for the cost just to provide sewer coverage for that subdivision. . . the Town would pay the incremental costs of expanding for future capacity. Mike Shaw came up with an idea of a different method, portion in costs, take the total project costs, estimate right now over 233,000 divide that by the gallons that would be capable of sewage pumping capacity on day one, 45,000 gallons and come up with a cost per gallon on sewer capacity to pump to the Quaker Road Sewer District it worked out to 5.18 per gallon if you multiply that by the average daily demands of the existing homes within the Bay Bridge area that came up to over $ 41,000 add in sewer buy in with the City $10,800 1.35 per gallon the total cost is just over $52,000. Under this scenario any users that came in would pay that same rate per gallon and the additional funds would be paid for out of the General Fund as surplus capacity available for growth. As people came in and used that they would have to reimburse the general fund that money per gallon that they would be using plus they would pay the capital costs to get sewers to their particular parcel. Using a 45,000 capacity initially on day one from a funding stand point I feel would provide the Town a situation where realistically we stand a chance of being reimbursed for your investment in a reasonable amount of time. The pumping station can be expanded in stages from forty five to eighty one thousand.. Councilman Martin-Questioned what the over all capacity of the corridor at build out? Deputy Supt. of Wastewater-Mr. Shaw-Older survey was 800,000 gallons... Mr. Vollaro-the eight thousand gallons that we use divided by eighty one thousand is nine point nine percent that would take us down to a different number, our capital cost would be $23)17 + 10,800 would be the buy in and $7,000 would be added in because Ralph has asked us to retire tanks right away so the total Bay Bridge cost would be $41,117 under if we take $ 81,000 as the design parameter as it goes into the ground. Town Counsel Hafner-Historically the town always worked on incremental costs you pay for the extension and we will pay for the increase from the base of the extension and what we are requiring you to put in for our future development, in this case the Town Board has asked to come up with a more favorable but also legally acceptable method of ... Deputy Supt. of Wastewater Mr. Shaw-Noted we have not gone into design review yet that will come after the map, plan and report there could be some changes in there. Mr. Valente-Question the cost of the thirteen more units? Deputy Supt. of Wastewater Mr. Shaw-You would buy in $5.00 per gallon...plus buy in with City of Glens Falls... Mr. Valente-Noted it would be $8,400 .. plus buy in ... Other issues have to bring water main up and tie into Bay Road. . . prepared to give easement to Bay Bridge and prepared to give more of a right of way to the Town for water and sewer lines. . . concerned about buy in fee on the front property, I would like to reserve that capacity for a year ... Deputy Supt. of Wasterwater Mr. Shaw-It would be five dollars per gallon, once the station is built you have the dollar number, we know the capacity at the time of 45,000 you just divide that in and that is the buy in for anybody. . . questioned if he could have the right of first refusal. . . Discussion held regarding right of first refusal for any property within the district... .Town Counsel will research this proposal.. . discussion to back out 10,000 gallons for Mr. Valente reserved to 12/31/2001. Mr. Valente suggested that he make payments to the town to secure the gallonage on the back piece and his front piece ... Board discussed a seven years ... Town Counsel to work out contract. .. Mr. Vallaro- discussed the legal document in connection with Bay Bridge. . . noted that they have seen the map, plan and report, will delivered by Friday. (Agenda changed) 1.4UPDATE ON VANDUSEN AND STEVES SIDEWALK ISSUE ON BURKE DRIVE Executive Director Round-Noted the survey on the Burke Drive sidewalk has been delayed because of rain..they expect to have a survey manuscript this week. Highway Supt. Missita-Nimo had gone in there, they are running gas and should be done... Executive Director Round-The next step after the survey is if it requires engineering we would hire somebody to layout the sidewalk location... Discussion held regarding the placement of the side walk, noted it would be on the west side. Approximately 1600 feet ... discussed curbing. . . Unknown-would like to see curbing it would define the sidewalk... Councilman Martin-Would like to give Rick some direction tonight that we would prefer curbing and work up some numbers, also suggested that Mr. Jim Miller look at the site as a landscape architect. Supervisor Brower-Questioned if it increase drainage costs when curbs are put in? Highway Supt. Missita-Historically the curbing come out the sidewalk funds.. . noted it will have to be determined about the flow of the water. Supervisor Brower-Questioned if this would impede bicycle traffic on the road if you put drainage in? Highway Supt. Missita-we would accommodate the dry well to be at the finish grade of the top coat... Unknown-Asked if signs could be placed warning bicycles of drainage etc. Highway Supt. Missita-All signs must be under the guidelines of the Uniform Traffic Control Manual, if it is not part of the manual it cannot be put up. Councilman Martin-How heavily traveled sidewalk do we expect this to be? Unknown-Between two hundred and fifty and four hundred children living there, walking to and from the school system as well as the mall, the basketball courts in the summer time. . . Councilman Martin-Is this part of a lighting district? Councilman Turner-Yes. Councilman Martin-Should we put in pedestrian lighting in? Councilman Brewer-Suggested phasing that in. Councilman Martin-Suggest a conduit in the area.. Talking about lighting on the sidewalk level. Highway Supt. Missita-Something you want the town forces to do or Nimo? Councilman Turner-You would have to farm it out to Nimo if you were picking up the power. Highway Supt. Missita-Is it a metered rate or part of the lighting district itself? Councilman Martin-I thought it was part of the district. Councilman Turner-In the light policy if they want anything different than a standard light they have to pay the extra cost. Councilman Martin-We need to know what the cost would be to install it, and make an offer to John Burke . .. talked about the design.. Supervisor Brower-We have talked about staying with the Glens Falls design for the Route 18 interchange to keep it uniform. Highway Supt. Missita-The only thing that has been approved is the survey, whatever engineering or design that has not been approved by you yet. Executive Director Round-We will wait for the survey to come back. Town Counsel Hafner-Discussed the proposal of distinguishing between sidewalks on State and County Roads and Town Roads... .as per a local law proposed... Town Board-Discussed the possibility of establishing sidewalk districts... Town Counsel-#l Have a resolution to set a public hearing #2 At the Public Hearing you have to make certain determinations: a. Everyone that is benefited is in there b. it is good for the Town of Queensbury c. costs are fair and appropriate d. it is in the best interest. . . #3 Create the District subject to permissive referendum wait a thirty day period, then you create the district by having an order. . . and file with the State Comptrollers Office and with the County Clerk's Office... 1.3 BIKE PLAN Executive Director Round-Met with Mr. Missita, Member of Warren County Public Works, Warren County Recreation, and City of Glens Falls, we designated those route that we think should be bike routes. . . we met with CT Male, Jim Edwards and we toured those roadways and identified some problem areas and asked for a proposal from CT Male to identify what kind of safety improvements have to be done to accommodate bike travel. .. some of the roads have enough pavement it is just a matter of signage and stripping, some need shoulder width improvements, some streets that need street crossings that are dangerous, like Main Street at Richardson Street... this will be a document that we can go forward with the budget or basis for grant application.. .long term plan, a separated right of way on the water shed property parallel to Peggy Ann Road or Potter Road for motorcycles. . . Transportation Counsel has agreed to pay 50% of the costs of the proposal. . . will ask for a resolution for the full cost of the proposal part to be reimbursed by the Transportation Counsel. . . Councilman Stec-Questioned Dixon Road, Aviation Road, Potter Road intersection where does that come into play. . . Executive Director Round-The proposal was to come off Potter Road and come onto the Watershed lands.. . not to bring bike traffic onto Aviation Road... Councilman Stec-Questioned if it was feasible on the south side of Potter Road to take to the tree line immanent domain from the City or buy from the City? Executive Director Round-I do not know.. . Noted Queensbury School is in the process of a Master Plan and Highways and Sidewalks are components of that plan, the intersection of Dixon and Potter, Aviation, Farr Lane is a problem from a School standpoint as well as from a Highway standpoint. . .it is a priority project. Highway Supt. Missita-Noted Tom Nace had proposed taking Dixon Road to Midnight two way to there and one way from Aviation Road down.. straighten out Midnight somewhat and bring them out onto Aviation Road that way. Councilman Stec-Suggested using Popular instead of Midnight. . . Executive Director Round-Re: bike plan will come back to the Board... My Senior Planner and Planner want to go to Vermont on Friday for a free conference..need Town Board authorization to travel out of State. . . travel costs only. . . RESOLUTION AUTHORIZING ATTENDANCE AT CONFERENCE RESOLUTION NO. 244a .2000 INTRODUCED BY: Mr. Tim Brewer WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Theodore Turner RESOLVED, the Town Board of the Town of Queensbury hereby authorizes the Senior Planner and Planner to travel to Vermont on June 16th, 2000 for a conference and be it further RESOLVED, that all travel expenses will be paid from the appropriate account. Duly adopted this 12th day of June, 2000 by the following vote: AYES: Mr. Stec, Mr. Martin, Mr. Turner, Mr. Brewer, Mr. Brower NOES: None ABSENT: None 1.4CONTRACT REQUEST FROM SCI PERTAINING TO THE CREMATORY Supervisor Brower-SCI is the large company that owns three local funeral homes they wish the Town to enter into a contract for them to use the Town's Crematory. ... after they visited the crematory they have offered a vacuum cleaner and metal tags to be use at the crematory, the town may accept this if there are no strings attached... Town Counsel was asked to evaluate the contract with SCI and he came back and recommended that we do not enter into this agreement, further more the Cemetery Commission met and decided they had no interest in entering into such an agreement with SCI. that being the case I do not believe we would want to enter into this agreement however I would like to have Bob contact SCI's Attorneys and indicate to them we prefer not to enter into the agreement. Councilman Brewer-We run one of the best Crematoriums around from what I have heard why are we having a big concern about some company coming in and telling us we want to use this vacuum you do it and the tags. Councilman Turner. Noted that the Cemetery Commission does not want to have anything to do with them, they are the boss of the Cemetery. 1.6GLEN LAKE PROTECTIVE ASSOCIATION Councilman Martin-spoke about their Annual Meeting-Issues a. Sewering of Glen Lake, spoke about the potential costs involved. . . noted that they do monitor water quality and it is pretty good... they are paying for the rental of a dredging machine from the Village of Scotia, and need a way to get it up here, it is a contained unit on a trailer, questioned if anything could be done to help them out in terms of hauling it up here? Highway Supt. Missita-Questioned if we could legally do it. Supervisor Brower-Questioned what they were dredging? Councilman Martin-They are dredging by the outlet down by Tee Hill Road. The other item, they would like to put a community bulletin board up on our property where the boat launch is as a means of announcing various community events, like Planning Board Meetings, an encased board that you could hang things in and out of the weather. Councilman Brewer-They would provide it? Councilman Martin-A joint effort... Executive Director Round-I spoke to Harry this morning and he said he could accomplish it. Councilman Martin-They are going to do a tree planting thing in July to be planted along the shore line..maybe we can match that request, I will investigate into that. Questioned if we are redoing the Subdivision Regulations? Councilman Turner-We haven't yet. Councilman Martin-It think it is time for us to start a new road standard in watershed area, concern for drainage. . . Executive Director Round-Reported to the Board regarding the McDermott Motorcycle area on Sunnyside, there was an article in the paper that he was taking everything down and everything was going to go away he did do that and we have been out to the site, they were to go to trail today, well he comes in with another Attorney, Mr. Hobbs. McDermott had said that we are going to comply his previous Attorney said the Town has a great case well, Hobbs had a case that he had turned over that said construction and jumps did not necessarily constitute an expansion, I have not seen the case that he utilized so they are setting another trail date. There were twelve Sunnyside Residents that were in attendance because we had asked for witnesses, Judge Muller granted a new trail date for August. Councilman Martin-Questioned if the jumps were down? Executive Director Round-Yes. Councilman Martin-Noted if they are re-established I want him sited again. Also noted that the Glen Lake Association wanted to know if the Town Board would like a boat tour of the lake? (Board agreed they would like to go) Councilman Brewer-Requested meetings be held at the fire houses.. 1.7 CSEA MONUMENT Supervisor Brower-CSEA Monument request..my understanding is that they want to hire Lee Memorials for a monument for Mr. Johnson and put it on town property. Councilman Brewer-requested that they present their idea before the board makes a decision. 1.8 VACATION CARRYOVER REQUEST-PAM MARTIN Board agreed to have a resolution for next week to approve the carryover of vacation days. 1.9KIM HEUNEMANN'S EDUCATION LEAVE REQUEST Supervisor Brower-Kim Heunemann had an Education Leave Request to go to Plattsburg to take a course? Councilman Brewer-Is that relevant to her job? Supervisor Brower-The reason why I would recommend approval of that is because she is taking on some personnel responsibilities at my request for no additional compensation and she is getting her Masters Degree in Personnel and this is part of the requirement of getting her Masters, she is pretty good at what she is doing with that and I have been very pleased with her assistance. Councilman Martin-I am happy she is willing to expand her horizon like that. Councilman Stec-I do not have any problem with that either. Supervisor Brower-We will have that on the Monday night agenda to then. Update on the Walker Lane situation as far as contamination, I wrote a letter to Bob Evans which you got a copy of detailing the situation, Dave Hatin was out all last week at a Fire Conference so John O'Brien went to the site three consecutive days took samples, there were no odors or dyes he was checking for results of the dye test there was no evidence of any dye no odors he did take tests some have come back with similar readings it seem to vary, the further down the road you were the higher the counts. I have shared this with Bob Evans, he is scheduled to go over to the site again tomorrow he will review the data. DEC was called in, Doug Auer, called DEC in to check on it, told them that raw sewage was going into a stream, DEC checked with Dave Hatin and they discussed it and DEC said that basically they were going to leave it up to the Town decision. Tomorrow Dr. Evans should give us some decision. Councilman Brewer-Noted he had spoken with Tom Nace about Queensbury Forest, Tuesday or Wednesday he will go over and ask permission to take dye tests in the neighborhood... Discussed Petition from residents of Ashley Place... Supervisor Brower-My understanding is that the Highway Supt. has told them that if we do, do the curbing we should do it in conjunction with the road.. . noted he told them it would probably be delayed until next years schedule. RESOLUTION ADJOURNING MEETING RESOLUTION NO. 244b., 2000 INTRODUCED BY: Mr. Daniel Stec WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. James Martin RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its special meeting. Duly adopted this 12th day of June, 2000 by the following vote: AYES: Mr. Martin, Mr. Turner, Mr. Stec, Mr. Brewer, Mr. Brower NOES: None ABSENT: None Respectfully submitted, Miss Darleen M. Dougher Town Clerk-Queensbury