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2002-03-11 SP SPECIAL TOWN BOARD MEETING MARCH 11, 2002 MTG. # 15 RES. 150-151 7:00 p.m. TOWN BOARD MEMBERS PRESENT SUPERVISOR DENNIS BROWER COUNCILMAN ROGER BOOR COUNCILMAN THEODORE TURNER COUNCILMAN DANIEL STEC COUNCILMAN TIM BREWER TOWN OFFICIALS COMPTROLLER HENRY HESS W A TER/W ASTEW A TER SUPT. RALPH VANDUSEN RECREATION DIRECTOR HARRY HANSEN BUILDING AND GROUNDS SUPT. CHUCK RICE WATER/WASTEWATER SUPT. RALPH VANDUSEN-Reviewed for the Town Board the proposed Capital Project list and criteria for each project. Spoke about the water line replacement on Main Street in West Glens Falls for an example, starting off with a Capital Project request, listed as a new project, required for year 2003 which is when the road is schedu1ed to be replaced. Under description, replace an existing unlined water main with a new 12" ductile iron pipe, under justification there is an eighty five year old water main with a history of rusty water and should be replaced when road is rebuilt. Noted there was an engineering study by O'Brien and Gere in 1995 recommending replacement as part of a master plan. Estimated cost three hundred thousand dollars, operating cost will be reduced by the replacement, proposed method of financing would be to transfer from the fund balance to be able to do the project and it was submitted by Ralph VanDusen Water Supt. Noted this is a typical capital project request. We all earned to fill out the forms correctly giving as much information as possible, so we would rank it intelligently. Noted during the establishment of the Capital Project List we met with Department Managers several times. The Committee ranked the projects from the sheets. The Committee consists of Chris Round, Henry Hess, Ralph VanDusen, Dennis Brower, Harry Hansen and Rick Missita. Part of the process will be a public hearing to allow the public to see the ranking list and comment on the process. As a review, we have developed a request form, projects have been submitted, and the committee has completed the preliminary ranking, to the Department Managers and presented that to you tonight. The next step is the board will review our list you will put your own prioritization based on knowledge you have and public comments etc. Noted monies would be placed in a created capital project by resolution. Discussion held regarding financing of projects.. . grants, bonding etc. Unknown-Suggested ranking by cost also... Comptroller Hess-Noted there is backup data for each project..the fact that you adopt this list whether it is in this order, doesn't necessarily mean that they are going to get done,... this is just to declare your intention of things that you think need to get done so that the public is aware and the departments are aware of what they are competing with ... Councilman Stec-Noted a layer to be considered is what projects can be done in 2002 and also consider looking at each department... Recreation Director Harry Hansen-Noted they looked at the town as a whole, what will the outcome be for the town and picked accordingly. Unknown-...my reaction to department heads on what they feel are important projects is fine and in many cases that is where the expertise resides however I would hope that the elected officials projects are important and they would be advanced... Water/Wastewater Supt. VanDusen-The policy that was adopted last year and procedures for submitting and amending projects, a key element in the CIP is the collection of data to identify future capital needs. It is the responsibility of Department Managers and Town Counsel persons to initiate requests for the new projects. Clearly it was the intent when the policy was written and it still is that everybody not just appointed staff, not just elected highway superintendents but you should have elected council persons submitting projects as well. Supervisor Brower-Noted that the re-ranking of priorities would occur in concert when the Board adopts a CIP plan that annual ranking will occur about that same date every year. Questioned if the Board would feel more comfortable if they discussed the projects with the Department Managers, using the same form and process? Councilman Brewer-Suggested that he would like to make his own list first and then discuss it with the Department Heads. Councilman Stec-Noted he did not feel that they had to go through the same process as the Department Heads did.. Supervisor Brower-Questioned how to plan for Capital Projects that are years away? Comptroller Hess-Once you have come up with what you would like to do then we will come up with a financial model. Councilman Boor-Questioned if State funding is available for a project such as Greenway North Connector, how do we plan the size of this with the Mall in limbo? Director Round-Noted there are other people involved in the process, the State is going to give you money to build the facility that is going to accommodate the needs for twenty years...we look at what zoning allows and what complete build out is and try to plan for the twenty year build out. Discussed how impact fees will be handled...and traffic improvement fees... Supervisor Brower-thanked all the committee members for participating in the process... Discussion held regarding advertising special meetings, place paid ads in the Post Star... Supervisor Brower-Requested that the Sewer Negotiating team stay... RESOLUTION CALLING FOR EXECUTIVE SESSION RESOLUTION NO. 150, 2002 INTRODUCED BY: Mr. Dennis Brower WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Theodore Turner RESOLVED, that the Town Board of the Town of Queensbury hereby calls for an Executive Session to discuss a personnel issue and Attorney Client Privilege regarding sewer negotiations. Duly adopted this 11th day of March, 2002 by the following vote: AYES: Mr. Boor, Mr. Turner, Mr. Stec, Mr. Brewer, Mr. Brower NOES: None ABSENT: None RESOLUTION ADJOURNING EXECUTIVE SESSION AND SPECIAL SESSION RESOLUTION NO. 151,2002 INTRODUCED BY: Mr. Theodore Turner WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Dennis Brower RESOLVED, that the Town Board of the Town of Queensbury here by adjourns its Executive and Special Session. Duly adopted this 11th day of March, 2002 by the following vote: AYES: Mr. Boor, Mr. Turner, Mr. Stec, Mr. Brewer, Mr. Brower NOES: None ABSENT: None Respectfully submitted, Miss Darleen M. Dougher Town Clerk-Queensbury