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2004-10-14 SP MTG48 SPECIAL TOWN BOARD MEETING 10-14-2004 MTG. #48 469 SPECIAL TOWN BOARD MEETING MTG.#48 OCTOBER 14, 2004 RES. 507-509 3:05 p.m. TOWN BOARD MEMBERS PRESENT SUPERVISOR DANIEL STEC COUNCILMAN ROGER BOOR COUNCILMAN THEODORE TURNER COUNCILMAN JOHN STROUGH TOWN BOARD MEMBERS ABSENT COUNCILMAN TIM BREWER BUDGET OFFICER JENNIFER SWITZER EXECUTIVE DIRECTOR OF COMMUNITY DEVELOPMENT MARILYN RYBA Supervisor Stec-Noted that Councilman Strough will be joining the meeting.. COMMUNITY DEVELOPMENT DEPARTMENT Executive Director Marilyn Ryba-Questioned the following under Board of Health- With Septic Reviews there will be a Code change so that this will be reimbursable, there will be a need for a line item for reimbursable engineering expenses. Supervisor Stec-That is being worked on and we will have to set a public hearing… Budget Officer Switzer-Because it is an off setting expense we can amend the budget in 2005. Councilman Boor-I hope this will cause the applicants to do better engineering, noted he did not always want to use CT Male… (Councilman Strough entered the meeting) Executive Director Ryba-Under Engineering Services there was a reference to a memo from Chris Round recommending an increase to $150,000. Supervisor Stec-We have done some things with engineering services such as reimbursables..there are also engineering lines that have been moved around. Executive Director Ryba-Fire and Emergency Services-When I had the budget prep. Report it did not have anything for defibrillators but they were requested? Supervisor Stec-We were going to add them in, there is a resolution on for Monday night, to purchase four defibrellators can we remove that line? Budget Officer Switzer-There is money in this years budget to buy them it is not in next years budget. Executive Director Ryba-The Deputy Fire Code Enforcement Officer is over time eligible and there is no line item in there, there may need to be. Under Planning – Consultant Fees- Shelter Planning and Development there is a resolution for them to do a grant application for the end of this month, because we did not get the Small Cities and there are some other aspects, their feeling is that it would be advisable to do a grant application in April of next year but we still have five thousand in a resolution from this year to pay for a grant application to the Affordable Housing Corp. Is that going to be transferred from this year to next year? SPECIAL TOWN BOARD MEETING 10-14-2004 MTG. #48 470 Budget Officer Switzer-If it is still under a resolution and you have not spent it as long as we do a purchase order for it…that can be pulled forward. Executive Director Ryba-Non-reimbursable engineering services - We had $3,000 for Planning Board Review right now if we continue at nine hours per month at $98.00 an hour that would mean ten thousand five hundred dollars for engineering review to be a Planning Board Meetings. Board discussed having an engineer at a the full Planning Board Meeting….also discussion should we be doing our own perk tests, they wanted someone available in case they had questions like that on a site. Executive Director Ryba-We try to get them only at the meeting that they need to be at…Supervisor Stec-Noted that practice of having an engineer was suggested but not authorized. Councilman Boor-It is one thing to have an engineer review, it is another thing is to pretend that he is going to review it competently on the fly at $98.00 per hour. Supervisor Stec-Maybe we should abandon the practice. Executive Director Ryba-A compromise is having some money in there and then getting a meeting and sit down and we go over the experience. Supervisor Stec-For a compromise suggested thirty five hundred. Councilman Boor-I would be in favor of leaving it as it is and favor moving away from the practice of having an engineer sit there and making a decision on the fly. Councilman Strough-Lets get input from the Planning Board. Executive Director Ryba-Update of the Comprehensive Land Use Plan and PORC that would be a Capital cost… Talked with a few Planning and Engineering firms and they said if you were to completely redo the Comprehensive Land Use Plan it would between seventy five and a hundred thousand dollars, if it was an update it would be approximately fifty thousand. Another option, a separate organization to do some of the coordination would be approximately thirty five thousand. Supervisor Stec-Any of those options would be a CIP item. Budget Office Switzer-In terms of Zoning and Planning Board Members we put in a five dollar increase. Executive Director Ryba-Generic Staffing Plan - I am recommending the Executive Assistant/Confidential Secretary, the GIS Administrator certainly maintain the Planner position, not having a planning assistant, having a full time Building and Zoning Enforcement Officer instead of seasonal. In terms of a clerk having a floating position full time floater and taking out the temporary personnel costs. Councilman Strough-Questioned what position would be at the Planning and Zoning Meetings? Executive Director Ryba-The Planner…would also like one support staff dedicated to both situations with the Planner…and another support staff person working as assistant to the Sr. Planner and also doing more of the bookwork in terms of PO’s , Vouchers, budget transfers … Councilman Boor-The Sr. Planner would they be putting in forty hours plus these additional meetings of the Planning and Zoning Board? Executive Director Ryba-It is an overtime exempt position, , … flex hours would be at the discretion of the Executive Director. Noted that a policy needs to be developed on that. Councilman Boor-Would like to see the review of applications to go back to the entire Planning Board and then they say to staff here is where we have a problem and then you go with it there, now it has two members of the Planning Board come to you when you are reviewing it but that is not the way it was designed… Executive Director Ryba-I see my job as being able to look at, what is the process, we have not ever tracked the process from beginning to end, to talk with every staff member, SPECIAL TOWN BOARD MEETING 10-14-2004 MTG. #48 471 how does it work, what do you do, what do you see as a gap, what needs to be filled in. It is a system analysis that has not been done. Support the idea of training or support staff on customer service… RESOLUTION CALLING FOR AN EXECUTIVE SESSION RESOLUTION NO. 507.2004 INTRODUCED BY: Mr. Theodore Turner WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Roger Boor RESOLVED, that the Town Board of the Town of Queensbury hereby moves into an Executive Session to discuss personnel issues, salary compensation. th Duly adopted this 14 day of October, 2004 by the following vote: AYES: Mr. Boor, Mr. Turner, Mr. Strough, Mr. Stec NOES: None ABSENT: Mr. Brewer RESOLUTION ADJOURNING EXECUTIVE SESSION RESOLUTION NO. 508.2004 INTRODUCED BY: Mr. Roger Boor WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Theodore Turner RESOLVED , that the Town Board of the Town of Queensbury hereby adjourns its Executive Session. th Duly adopted this 14 day of October, 2004 by the following vote: AYES: Mr. Boor, Mr. Turner, Mr. Strough, Mr. Stec NOES: None ABSENT: Mr. Brewer No action Taken. RESOLUTION TO ADJOURN SPECIAL TOWN BOARD MEETING RESOLUTION NO. 509.2004 INTRODUCED BY: Mr. Roger Boor WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. John Strough th RESOLVED, that the Special Town Board Meeting of October 14 2004 is hereby adjourned. th Duly adopted this 14 day of October, 2004 by the following vote: AYES: Mr. Boor, Mr. Turner, Mr. Strough, Mr. Stec SPECIAL TOWN BOARD MEETING 10-14-2004 MTG. #48 472 NOES: None ABSENT: Mr. Brewer Respectfully submitted, Miss Darleen M. Dougher Town Clerk-Queensbury