2008-06-09 SP MTG. #25SPECIAL TOWN BOARD MEETING 06-09-2008 MTG. #25
SPECIAL TOWN BOARD MEETING MTG. #25
JUNE 9, 2008 RES. 313-314
7:00 p.m.
TOWN BOARD MEMBERS PRESENT
SUPERVISOR DANIEL STEC
COUNCILMAN ANTHONY METIVIER
COUNCILMAN RONALD MONTESI
COUNCILMAN JOHN STROUGH
COUNCILMAN TIM BREWER
1.0 RESOLUTIONS
1
RESOLUTION AUTHORIZING R. K. HITE & CO., INC. TO
PROVIDE RIGHT-OF-WAY/EASEMENT ACQUISITION SERVICES
RELATED TO MAIN STREET/CORINTH ROAD
RECONSTRUCTION PROJECT
RESOLUTION NO.: 313, 2008
INTRODUCED BY: Mr. Tim Brewer
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Ronald Montesi
WHEREAS, R. K. Hite & Co., Inc., is providing right-of--way/easement acquisition
services to Warren County for the Main Street/Corinth Road (CR 28) reconstruction project,
and
WHEREAS, the Town of Queensbury Water and Wastewater Departments propose
construction of replacement water line and new sewer lines requiring easements from
affected property owners, and
WHEREAS, the Town's engineers, Barton & Loguidice, LLC has recommended
that the Town of Queensbury coordinate all right-of--way/easement acquisition with Warren
County to streamline the process and ensure clear communications to affected property
owners, and
WHEREAS, the Town, with the assistance of Barton & Loguidice, LLC, solicited a
proposal from R. K. Hite & Co., Inc., and
WHEREAS, Barton & Loguidice has received and reviewed the proposal and has
recommended engagement of R.K. Hite & Co., Inc., to provide the requested services for a
total amount not to exceed $262,300 as more fully delineated in R. K. Hite & Co., Inc.'s
proposal dated May 30, 2008 and presented at this meeting, and
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2
WHEREAS, the Town's Purchasing Policy requires at least three (3) written
requests for proposals (RFP's) for professional services anticipated to exceed $20,000 in a
fiscal year, and
WHEREAS, the Town's Purchasing Policy states that solicitation of proposals can
result in duplication of effort, unnecessary costs, consumption of valuable time of
professionals and the Town Board may, in its sole discretion, determine that the solicitation
of proposals may be waived upon considering the professional's familiarity with the project
and specialized experience, and the reasonableness of the fee for professional services, and
WHEREAS, the Town Board wishes to waive the solicitation of proposals for the
reasons set forth in the preceding paragraph,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby waives the solicitation of
proposals for the provision of right-of--way/easement acquisition services in connection
with the Main Street/Corinth Road Infrastructure and Redevelopment Plan for the reasons
set forth in the preambles of this Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes and directs engagement of R.
K. Hite & Co., Inc., for the provision of such right-of--way/easement acquisition services
as delineated in R. K. Hite & Co., Inc.'s May 30, 2008 proposal for an amount not to
exceed $262,300, and
BE IT FURTHER,
RESOLVED, that payment for such engineering services shall be from Consultant
Services Account No.: 126-5020-2899 -Engineering Capital Construction, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board hereby approves, authorizes and
directs the use of the General Fund's Unappropriated Undesignated Fund Balance and a
2008 Town Budget Amendment by:
• Increasing Appropriations in Account No.: 001-9950-9030 -in the amount of
$262,300.
• Increasing Appropriations in Account No.: 126-5020-2899 in the amount of
SPECIAL TOWN BOARD MEETING 06-09-2008 MTG. #25
$262,300.
3
• Increasing Revenue in Account No.: 126-0000-55031 in the amount of
$262,300.
and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes and directs the Town Budget
Officer to transfer such funds and amend the 2008 Town Budget accordingly, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town
Supervisor, Town Counsel and/or Town Budget Officer to execute any documentation and
take such other and further action necessary to effectuate all terms of this Resolution.
Duly adopted this 9th day of June, 2008, by the following vote:
AYES Mr. Metivier, Mr. Montesi, Mr. Strough, Mr. Brewer, Mr. Stec
NOES None
ABSENT: None
2.0 DISCUSSION: Top Of World Private Sewer Rate
JIM FEENEY, TOP OF THE WORLD SEWER COMPANY- Presented handout to
Board Members and explained that the Top of the World Sewer Company has been
losing money since its inception and it is now time, after twenty three years, to increase
the sewer rates. Shared information regarding state guidelines for rate increases. After
further discussion it was decided that he would like to increase rates from $320 per year
to $640 per year.
SUPERVISOR STEC- Stated that any rate increase that the owner wants has to be
approved by a resolution.
TOWN COUNSEL HAFNER- Explained that it is the Boards responsibility to determine
if request for rate change is appropriate and if so set that rate.
SUPERVISOR STEC- Will be in contact with Mike Shaw, Director of Wastewater, to
inquire about what a typical resident/user pays per year. This will determine whether
$640 per year is reasonable. Depending on the information he receives from Mike Shaw
there may or may not be a resolution on for Monday, June 16th
3.0 DISCUSSION: Compass Company Property and Casualty Insurance RFP
Recommendations
EDWARD NEFF, COMPASS COMPANY- Explained the request for proposal results
for an insurance provider. He went over each bid with the Board Members. The lowest
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proposal was made by Marshall and Sterling, followed by Cool Insuring Agency. The
Town's current insurance carrier, Salerno, was found to be non-competitive. He further
explained that because of the quality of the program, the stability of the carriers, the
service reputation and price it is his recommendation that the contract to be awarded to
Marshall and Sterling.
SUPERVISOR STEC- The Town's current coverage with Salerno will expire on June
30th. Asked Board Members to review report and direct any questions to Mr. Neff. There
will be a resolution to authorize engagement of an insurance agent at the next Regular
Town Board Meeting on Monday, June 16, 2008.
4.0 DISCUSSION: Vision Engineering Drainage Projects
DAN RYAN, ENGINEER- Gave update on several drainage projects within the Town.
QUAKER ROAD AT MINOQUES- They are looking to enter some kind of agreement
with Minoques, Tire warehouse and Time Warner Cable to take an easement to control,
operate, maintain and install a new storm sewer culvert system. Spoke to Dave Wick of
Warren County Soil and Water regarding going on their general permit for the stream
activity.
SUPERVISOR STEC- We have already passed a resolution last year that basically said
that we had principals of an agreement and there would be another resolution to follow.
This was to establish a commitment from everyone. We need to establish a time line for
construction that will minimize impact to the businesses and it has to be done at a time of
year when you can do the activity. The cautionary percentages are all worked out. It
looks like we need to get the easement and then take it over as a municipal project and
put it out to bid.
MR. RYAN- Explained to the Board Members that before this can be bid out, they need
to make sure the easements/agreements are in place and make sure the gas main involved
is dealt with and have the permits
SUPERVISOR STEC- Keep in contact with Dave Wick.
BEDFORD CLOSE- This year there has been some pretty severe basement flooding.
Explained what has done to alleviate some of these issues. Working with Highway
Superintendent, Mike Travis on this project.
SUPERVISOR STEC- Will work on a resolution authorizing agreement between the
Town and certain residents of the Bedford Close Subdivision providing for connection of
basement sump pumps to Town storm water drainage system.
BROAD ACRES, DIXON ROAD, PARKVIEW- This area has a shallow water table.
There are some very large diameter storm sewers installed in the center of the road. There
were no storm sewers piped to this system. The problem with this project is that about
90% of the manholes are paved over. He is going to work with the Highway Department
to see if they can get some of these opened up. This system has two outlets into Halfway
Brook that are operating properly. He recommends that they look at this system to see
what it is being used for. It looks like the Highway Department has put a few catch basins
in off the sides of the roads to catch some storm water. Bruce Ostrander has offered to
help with this project. When he has a little more information as to what is in place he will
meet Board Members again.
LESTER AND APPLEHOUSE- There is some flooding here. There use to be an old
stream through there, a drainage channel. Most of it has been filled in. The Highway
Department at some point put in a few culverts but they are small in diameter so a lot of
the driveways flood. There are a few sections of pipe that we could probably improve the
pitch and diameter and get a little more capacity of and maybe even extend it so that it
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doesn't get all the way into the neighborhood before it gets picked up. He and George
Hilton went up there with his GPS and delineated the watershed between Carte's and
Western Reserve. We haven't mapped that yet but once that is done it will help clear up
some of the confusion as to who's contributing to what there.
MICHAELS DRIVE- Looking at putting in some catch basins in every two hundred feet
so that we will have a place for homeowners to pipe to and pump their sumps into. We
are finishing up the design drawings, getting easements and permits and then we will be
ready to put this out to bid. We are going to ask the contractor to submit their own plan
for approval so their dewatering plan will be part of their bid package so that we can
review it and make sure it is included.
CLEVERDALE AND HILLMAN- The only thing needed to get this started is a survey
or parcel delineation to figure out who owns what. There is a road there that we aren't
sure if it is a Town road. Spoke to the Board regarding possibly getting bids as a next
step.
5.0 DISCUSSION: Bay Ridge Fire Company
Discussion held regarding replacement of apparatus. Bay Ridge Assistant Chief, Chip
Mellon stated they submit regular capital replacement plans every year as part of their
contract. They held off replacing apparatus per Town Boards recommendation unti12008.
Councilman Brewer explained that they didn't want to look to purchase anything until
they find out from an outside source what the Town needs. Mr. Mellon spoke regarding
the history of the five year capital replacement plan also reviewed NFPA guidelines and
the MMA Report. After further discussion it was the decision of the Board to have a
study done of the fire companies.
RESOLUTION ADJOURNING REGULAR TOWN BOARD MEETING
RESOLUTION NO.: 314, 2008
INTRODUCED BY: Mr. Tim Brewer
WHO MOVED ITS ADOPTION
SECONDED: Mr. Ronald Montesi
RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its
Special Town Board Meeting.
Duly adopted this 9th day of June, 2008, by the following vote:
AYES: Mr. Montesi, Mr. Strough, Mr. Brewer, Mr. Stec, Mr. Metivier
NOES: None
ABSENT: None
Respectfully,
Darleen Dougher
Town Clerk/Town of Queensbury