2003-11-04
Queensbury Recreation Commission
Minutes of the November 4,2003 regular meeting held at Town of Queensbury
Office Complex Conference Room.
Chairman Doug Irish called the meeting to order at 7:30 a.m.
Present: Commissioners Etu, Fusco, Irish, LaBombard, Maine, and Mott.
Staff Present: Director Hansen, Assistant Director Lovering, Aquatic Supervisor Carr.
Also attending: R. Boor, Town Board Liaison.
Approval of Minutes:
Moved by Commissioner Fusco, seconded by Commissioner Maine to approve the
minutes ofthe October 7, 2003 regular meeting. All members present approved,
Communications and Remarks from Visitors:
The following were distributed and briefly reviewed: (see file)
· Queensbury School Board minutes
· Letter trom attorney regarding opinion on Planning Board review of Community
Center project.
· Final Department Budget figures as reviewed and amended by Town
· Monthly Budget Control Report
Unfinished Business:
· The Hovey PondlRidge Jenkinsville proposals trom Miller Associates were
reviewed once again. Discussion on costs of survey from Van Dusen and Steves.
All felt the cost was excessive at $7500.00 for a topographic survey of Hovey
Pond. Director Hansen will get other estimates. Motion was made by
Commissioner Etu and seconded by Commissioner Mott to accept and proceed
with Miller Associates proposal on Hovey Pond and Ridge Jenkinsville as cost
not to exceed $2900.00 and $4700.00 respectively. All members present
approved,
· Letter to Glen Lake area residents was reviewed and edited for mailing. Motion
by Commissioner Etu and seconded by Commissioner LaBombard to have
Director Hansen and Chairman Irish finalize draft and send to residents. All
members present approved.
· RFP's for demolition of structures on Luzerne Road and Glen Lake Road were
reviewed and discussed. Motion by Commissioner LaBombard and seconded by
Commissioner Etu to accept the proposal trom TKC General Engineering in the
amount of$11,666.67 for demolition of Glen Lake structure. All members
approved.
· RFP's for wetland delineation at Meadowbrook property were reviewed and
discussed. Commissioner LaBombard expressed concern over Roberts
Environmental Consultation not submitting a proposal since they have been so
helpful in the past. He feels a degree of loyalty to this firm and hoped there were
not any underlying concerns. Director Hansen said he didn't think she had any
serious concerns, General consensus of the Commission initially was that her
price was high but this was corroborated by at least one of the two other proposals
received. Motion by Commissioner Mott, seconded by Commissioner Etu to
accept the proposal by Diversified Soil Services, LTD in the amount of$1800.00.
· Park Project Status Report (see file document dated 11/01/03) Items briefly
reviewed by Director Hansen
New Business
· RFP's for Community Center Project Consultant -there was lengthy discussion on
the two finalists for this position. Since there was a concern about selected firms
level of experience with this type of project, Director Hansen will request
qualifications and references of each. It was also the general consensus of the
commission that this position was a prerequisite for the project. Also discussed
was the process of defining or scoring the proposals and how they met with the
Commission's scope of services as defined in the RFP. Chairman Irish reminded
the commission that is it not a competitive bid and the RFP criteria clearly states
that "cost will be considered but will not guarantee nor disqualify the
individual/firm". Chairman Irish also passed out a Consultant Proposal Score
Sheet and asked each commission to score the proposals to set a baseline for
discussion on hiring a firm. Also discussed was the needed documentation, if in
fact a proposal was to be disqualified. No decision made until some of these
concerns were clarified and full commission present.
· Proposals rrom Brownell Lumber Co. on Hudson Pointe Nature Preserve Floating
Bridge system and Glen Lake Floating Dock system were briefly discussed.
Motion by Commissioner Mott, seconded by Commissioner LaBombard to
approve the Hudson Pointe system at a cost of$6,502.81. All members present
approved. Motion by Commissioner Mott, seconded by Commissioner
LaBombard to approve the Glen Lake system at a cost of $2626.24. All members
present approved.
Committee Report
Commissioner Etu distributed the Planning Committee minutes of 10/21/03 and 10/27/03
(see file) Next Planning Committee meeting will take place on Tuesday November 18th
at 7:00 p,ffi.
Monthly Department Report
See packet for programs offered.
Adjournment
Motion made by Commissioner LaBombard, seconded by Commissioner Mott to adjourn
at 9:25 a.m.
Joseph Fusco
Commission Secretary
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Commission Chair
Respectfully Submitted: