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2003-03-04 QUEENSBURY RECREATION COMMISSION MINUTES OF MEETING March 4, 2003 Minutes of the regular meeting of the Recreation Commission of the Town of Queensbury held Tuesday, March 4, 2003 at the Queensbury Town Office Building. Chairman Simmonds called the meeting to order at 7:30 a.m. Present: Commissioners Etu, Fusco, Goedert, Irish, LaBombard, Maine and Simmonds Also Present: Assistant Director Lovering and Director Hansen Guests: Supervisor Brower and Councilman Boor Absent: None APPROVAL OF MINUTES Commissioner Irish, seconded by Commissioner Maine moved to approve the minutes of the February 4, 2003 meeting and the motion was unanimously approved by voice vote. ANNUAL ORGANIZATIONAL MEETING - ELECTION OF OFFICERS Chairman Simmonds announced that effective immediately she would be resigning from the Recreation Commission. She briefly recounted her years on the commission, thanked the staff for their professionalism and wished the commission the best in the future. The director temporarily assumed chairmanship of the meeting and indicated that there were three positions up for election; Chairman, Vice-Chairman and Secretary. Commission Simmonds seconded by Commissioner Goedert moved to nominate Commissioner Irish as Chairman. There were no further nominations and the motion was unanimously approved by voice vote. Commissioner Irish seconded by Commissioner Maine moved to nominate Commissioner Etu as Vice-Chairman. There were no further nominations and the motion was unanimously approved by voice vote. Commissioner Irish seconded by Commission Etu moved to nominate Commissioner Fusco as Secretary. There were no further nominations and the motion was unanimously approved by voice vote. Commissioner Simmonds again thanked and 1 congratulated the commission members, excused herself and left the meeting. The director will, based on the elections, edit the commission members' organizational chart and distribute new ones at the next meeting. There was a brief discussion on a thank you letter and gift for former Chairman Simmonds and the director was instructed to draft a letter for the chairman's signature and to contact her husband with regard to possible gift ideas. COMMUNICATIONS AND REMARKS FROM VISITORS Chairman Irish recognized Town Supervisor Brower who inquired about the status of the joint project to develop a recreation facility in conjunction with Adirondack Community College. The commission reviewed a number of items included as correspondence in their monthly packet and there was discussion about the Glens Falls Water and Sewer Board property access request and the letter of concern from the Hudson Pointe homeowner. The commission also discussed the Faith Bible Church property, the status of the management plan, cleanup of the property and a possible site visit in mid-April. There was also discussion on the Hudson Pointe homeowner letter expressing concern over the plan to expand area trails and the maintenance of said trails. UNFINISHED BU$INESS PARK PROJECT STATUS REPORT The director briefly summarized the monthly park project status report sheet and there was considerable discussion on the joint Queensbury Recreation Facility meeting between representatives of the commission and ACe. Overall the meeting was thought to be informative with a good exchange of concerns/issues expressed by both groups. The consensus of commissioners was, from their standpoint, that the project planning process should continue moving forward, regardless of the ongoing site issue. Furthermore it was agreed that additional meetings to address the question of; types and size of the recreational facility within the complex, operational control of the facilities and how the facility would be funded were needed before a final decision could be made. The director was instructed to confirm the date and time of the next joint meeting and advise the commissioners accordingly. 2 The director briefed the commission on the Glen Lake parcel and mentioned that the Town Counsel's office had been given the necessary property information and were still working on the sale contract agreement. The commission was updated concerning the situation with regard to a vacant 55-acre parcel and the status of the sale price offer. The property owner's have verbally accepted the commission's offer and the director will pass on the necessary property information to the Town Counsel as soon as possible. Discussion followed concerning the property including percentage of wetlands on the parcel, water and sewer accessibility and the time frame for the joint project with the Warren County Soil & Water Conservation group on the Town's adjoining property. The status of the access issue across the Glens Falls Sewer and Water Board property in the Hudson Pointe area was briefly discussed and the director was instructed to contact Glens Falls City Engineer Hernandez for additional clarification, regarding location of proposed access. The director explained that based on the commission's direction in February, that there had been no project activity on the Ridge/Jenkinsville Park project, for the month. There was discussion by the commission concerning the original plans for the park, the estimated cost to have a survey done for the whole park, previous park landscaping plans, the need for an architect for the project and a prioritized list of proposed park facilities. NEW BUSINESS None COMMITTEE REPORTS The commission briefly reviewed the committee list included in the monthly packet and the chairman requested that commission members contact him personally for changes/additions to the list. The chairman briefly discussed the commission's bylaws document and it was agreed that the final paragraph as shown in the copy, revised and dated 6/3/02, was correct with respect to the correct vote to amend the bylaws document (2/3 vote of the entire commission). A motion was made, seconded and unanimously approved to accept the revised bylaws document. 3 MONTHLY DEPARTMENT REPORT The director gave a short monthly report and explained the employee roster sheets. The commission requested that it be grouped differently in the future. Asst. Director Lovering requested that based on the time of year and the lack of participants, that the lights at Hovey Pond be discontinued as soon as possible and the commission agreed. There being no further business, the commission was adjourned at 9:12 am. The next meeting will be held on Tuesday, April 1, 2003, in the Supervisor's Conference Room (#37) at the Queensbury Town Office Building. LJ Minutes prepared by Harry R. Hansen, Director 4