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1979-04-23 QUEENSBURY RECREATION COMMISSION MINUTES OF MEETING APRIL 23, 1979 Minutes of the regular meeting of the Recreation Commission of the Town of Queensbury, held Monday, April 23, 1979, at the Queensbury Town Office Building, Queensbury, New York. Chairman Lyon called the meeting to order at 7:30 P. M. PRESENT: Commissioners: Bly, Lavigne, Lyon, Roop, Yasko Director Hansen Commisåioners: Champagne, Howe ABSENT: VISITORS: J. Coccia, T. Lequire, J. Wilkin APPROVAL OF MINUTES Following review, Commissioner Lavigne moved to approve the minutes of the March 26, 1979 meeting. Commissioner Bly seconded the motion which was unanimously approved. ELECTION OF OFFICERS Director Hansen assumed temporary ehairmanship of the meeting for the purpose of electing a Commission Chairman and Vice-Chairman for the coming year. The Director requested nominations for the position of ehairman, and the name of Commissioner Lyon was suggested by Commissioner Lavigne, and seconded by Commissioner Bly. Nominations were then closed and Commissioner Lyon was unanimously elected as Commission Chairman for another year. The Director then requested nominations for the position of Vice-Chairman and a discussion concerning length of term and responsibility followed. It was decided that the position was necessary, and that in the absence of the Chairman, the Vice-Chairman would preside. There was discussion over whether the Vice-Chairman should automatically become the Chairman at the end of the l2-month period, however, this idea was rejected. Commissioner Roop nominated Commissioner Champagne as Vice-Chairman and it was seconded by Commissioner Bly. Commissioner Lavigne nominated Commissioner Yasko and it was seconded by Commissioner Lyon. Nominations were then closed, and a ballot was conducted and Commissioner Yasko was elected to the position of Vice-Chairman for a one-year period. CORRESPONDENCE/COMMUNICATIONS Jim Coccia, the Area Supervisor at Gurney Lan~ was introduced and explained that he was here as an observer and would be happy to answer any questions which the Comm~ssion might have concerning Gurney Lane. The Director briefly explained the letter from Mrs. Mildred Cohen, of the United Cerebral Palsy Association. This organization desires to use Gurney Lane as a day camp location from 9:00 A. M. to 2 P. M. for 12 days beginning in July. The Director pointed out that the facility does not open until 10 A. M. , however, both the Page 2 commission and the Director felt the over-expenditure of approximately $50.00 for staff supervision was wornhwhile, when compared to the services this Organization provides. The Director was instructed to contact Mrs. Cohen, and to inform her that the Organization, again has permission to use the facility this coming summer as requested in the let~er. COST ANALYSIS OF SPECIAL SUMMER PROGRAMS The Commission reviewed the cost analysis of special summer programs as presented by the Director~ This brief analysis was requested by the Commission at the March 30, 1979 Special Meeting. The Boy's Baseball Program was discussed in depth and it was the consensus that a $7.00 fee rather than the recommended $3.00 fee would be appropriate for the program based on the cost estimate for the seven week program. Commissioner Roop moved that the Commission recommend a $7.00 fee or $1.00 per week for anyone participating in the Boy's Baseball Program. Commissioner Bly seconded the motion which was approved. (Ayes 4, commissioner Lavigne abstained) Director Hansen explained the circumstances surrounding the Girl's Field Hockey Program and the Commission was in favor of the program. Commissioner Yasko felt that if the Wréstling/Weight-lifting Program could be provid~free of charge at no cost to the Town, that this program too, should be conducted. He agàin relayed Jack LaBombard's commemts concernint~theprogramj and Øointed out that Mr. LaBombard could staff the program at no cost. On that basis, the Director agreed to contact Mr. LaBombard concerning this program for the coming summer. ATTACHMENT A - SUMMER PROGRAM REPORT The Director briefly reviewed Attachment A to the Summer Program Report. These were changes to the Summer Report requested by the Commissio~ and after review,all were accepted. SUMMER PROGRAM BROCHURE The Commission reviewed the Director's Report on the need for a Summer Program Brochure. The Director explained how printers were contacted, and what the brochure will do in terms of program publicity. Based on the report, it was pointed out that all printers mentioned in the report were union printers and that a non-union printer might be able to print the brochure for less. It was suggested that before a final proposal is made, that a local non-union printer, (Lindstrand Printing), be contacted and allowed to bid on the brochure. The Director said this would ,be done, and that he anticipated that the Town Board would make a final decision at the April 24, 1979 meeting. The Director relayed the information concerning the mailing problem, and it was agreed that the Director should continue to investigate a solution for future brochures. Page 3 DIRECTOR'S REPORT The Director's Report was reviewed and the Commission had no comments. Adult softball leagues and the new volleyball program were discussed, and the Director Advised the Commission concerning the satus of the proposed playground sites at West Glens Falls and South Queensbury. The Commission was also apprised of the truck, which the Department will have use of for the coming summer. There being no further business, the meeting was adjourned at 8:30 P: M. The next meeting will be held on Monday, May 21, 1979, at 7:30 P. M.