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11-13-2012 Recreation Commission I Cam AVOW Town of Queensbury 742 Bay Road, Queensbury, NY 12814 * AGENDA * REGULAR MEETING * 7:00 p.m. NOVEMBER 13, 2012 1. ROLL CALL 2. APPROVAL OF MINUTES —October 2, 2012 3. COMMUNICATIONS AND REMARKS FROM VISITORS a) Monthly Correspondence b) Budget Control Report c) 2013 Commission Meeting Dates—for review ondmodificotion 4. UNFINISHED BUSINESS a) Jenkinsvi lie Maintenance Building—Update, Director b) Gurney Lane Pool Repair Project-- Update, Director c) Recreation Sub-division Fee Increase— Review and Discussion 5. NEW BUSINESS a) Supervisor/Commission Meeting (agenda items)--Discussion b) Gurney Lane Property Acquisition—Update, Director 6. COMMITTEE REPORTS • Budget Review —Commissioner Mott • Safe & Quality Cycling—Commissioner Mott • Bylaws—Commissioner White • School Liaison—Commissioner White • Personnel—Commissioner Mott • Planning—Commissioner Switzer • Program Review— Commissioner Matthews 7. ADDITIONAL INFORMATION or REPORTS—for review and discussion 8. EXECUTIVE SESSION IF NECESSARY 9. ADJOURNMENT PLEASE NOTE, Meeting to he held of 7 00 p.m,in the Queenshury Town Office Building—Supervisors Conference Room, Queensbury Recreation Commission Queensbury, NY Minutes of the October 2, 2012 regular meeting of the Recreation Commission of the Town of Queensbury held at the Town of Queensbury Supervisor's Conference Room In the absence of Chairperson White, Vice-Chairperson Mott called the meeting to order at 7:04pm Roll Call: • Present— Fusco, Goralski, Hewlett, Mott, s Excused— Matthews, Switzer, White • Staff—Director Steve Lovering,Assistant Director Lori O'Shaughnessy, Program Coordinator Jen Baertschi • Guests—None Approval of Minutes: it was moved by Commissioner Fusco, seconded by Commissioner Hewlett,to approve the minutes from the September 4, 2012 meeting. All members present approved. Communications and Remarks from Visitors: (see file for copies) • Monthly Correspondence o Memo from Director Lovering to Barbara Tierney, Budget Officer regarding 2013 Occupancy Tax request with supporting documentation o Letter from Director Lovering to Superintendent of Schools Huntley regarding programs for fall, winter and spring using school facilities and request for approval for use of equipment and facilities • Budget Control Report as of 09/25/2012 reviewed and discussed Unfinished Business • Update on proposed new Jenkinsville Maintenance Building— (see file for Construction Observation Report) construction is progressing well and on schedule. Weekly construction meetings are held each Tuesday and administered by Ethan Hall • Update on Gurney Lane Pool repairs—copy of resolution authorizing engagement of Chazen Companies for provision of design and engineering services and authorizing an advertisement for bids for this project. Also discussion on review of repair and improvements to Gurney Lane Pool along with estimated budget. Memorandum of construction schedule submitted by Chazen showing repair construction to begin around April 1st of 2013 (see file). • 2013 Requested Budget presented and briefly discussed. The topic of salary adjustments for non-union personnel was reported on by Commissioners Mott and Hewlett after discussions with Supervisor Stec. New Business • 2012-2013 Winter Brochure reviewed with discussion Committee Reports • Budget Review • Safe and Quality Cycling—Commissioner Mott reviewed progress thus far with website and mapping • Bylaws • School Liaison • Personnel • Planning • Program Review Additional Information and/or reports (see file for complete report) revenue is up over last year Adjournment—a motion was made by Commissioner Hewlett, seconded by Commissioner Goralski, to adjourn the meeting at 7:52 pm. All members present approved. Respectfully submitted Approved by Joseph Fusco,Secretary Lisa Marie White,Chairperson 11/13/2012 13:55 ITOWN OF QUEENSBURY JPG 1 Steve] YEAR-TO-DATE BUDGET REPORT IOlytdbud SML - PARKS & RECREATION FOR 2012 13 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP AD3STMTS BUDGET YTD EXPENDED LNC/REQ BUDGET USED 001 GENERAL FUND 0017110 PARKS 0017110 1010 SALARIES & WAGES 206,550 -30,000 176,550 138,668.12 .00 37,881.88 78.5% 0017110 1020 OVERTIME 1,000 0 1,000 1,085.04 .00 -85.04 108.5%' 0017110 2060 TOOLS 500 0 500 500.00 .00 .00 100.0% 0017110 2070 PARK EQUIPMENT 2,000 0 2,000 207.76 .00 1,792.24 10.4% 0017110 2080 POOL EQUIPMENT 2,000 0 2,000 1,471.75 .00 528.25 73.6% 0017110 2899 CAPITAL CONSTRUCTION 1,500 0 1,500 568.90 .00 931.10 37.9% 0017110 4110 VEHICLE REPAIR MAINTE 4,000 -750 3,250 2,564.09 .00 685.91 78.9% 0017110 4140 MILEAGE REIMBURSEMENT 1,750 0 1,750 1,567.20 .00 182.80 89.6% 0017110 4230 PURCHASE OF WATER 1,800 0 1,800 1,310.65 .00 489.35 72.8% 0017110 4271 WATER TREATMENT CHEMI 6,800 1,000 7,800 7,800.00 .00 .00 100.0% 0017110 4300 ELECTRICITY 13,500 0 13,500 10,855.79 .00 2,644.21 80.47 001711Q 4400 MISCELLANEOUS CONTRAC 23,500 15,219 38,719 37,070.49 626.09 1,021.92 97.4% 0017110 4410 FUEL FOR VEHICLES 14,500 0 14,500 12,567.22 .00 1,932.78 86.7% 0017110 4418 BUS TRANSPORTATION 1,200 -1,000 200 .00 .00 200.00 .0% 0017110 4500 HEATING FUEL 3,500 0 31500 2,917.18 .00 582.82 83.3% 0017110 4800 EQUIP REPAIRS SERV SU 4,100 2,000 6,100 5,830.27 .00 269,73 95.6% 0017110 4820 UNIFORMS & PROTECTIVE 800 0 800 389.49 .00 410.51 48.77 0017110 4823 RECREATION FACILITY R 4,200 0 4,200 3,438.17 .00 761.83 81.9% 0017110 4824 RECREATION PROGRAMS 42,000 17,250 59,250 53,621.17 5,341.00 287.83 99.57 11/13/2012 13:55 ITOWN OF QUEENSBURY LPG 2 stevel YEAR-TO-DATE BUDGET REPORT ]glytdbud SML - PARKS & RECREATION FOR 2012 13 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED 0017110 4991 LEASE RENTAL LAND 2,000 1,400 3,400 3,400.00 .00 .00 100.0% GRAND TOTAL 337,200 5,119 342,319 285.833.29 5,967.09 50,518.12 85.2% END OF REPORT - Generated by Steve Lovering 11/13/2012 13,55 (TOWN OF QUEENSBURY IPG 1 stevel YEAR-TO-DATE BUDGET REPORT Iglytdbud SML PARKS & RECREATION FOR 2012 13 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED 001 GENERAL FUND 0017020 RECREATION ADMINISTRATION 0017020 1010 SALARIES & WAGES 386,000 -500 385,500 365,265.55 .00 20,234.45 94.8% 0017020 1020 OVERTIME 150 500 650 463.73 .00 186.27 71.3% 0017020 4010 OFFICE SUPPLIES 750 0 750 698.59 26.87 24.54 96.7% 0017020 4030 POSTAGE 3,200 26 3,226 1,953.96 .00 1,272.51 60.6% 0017020 4090 TRAINING EDUCATION SU 500 -26 474 473.53 .00 .00 100.0% 0017020 4120 PRINTING 4,000 -203 3,797 3,771.55 .00 25.84 99.3% 0017020 4400 MISCELLANEOUS CONTRAC 8,000 203 8,203 8,202.61 .00 .00 100.0 0017020 4446 SAFETY TRAINING MATER 200 0 200 .00 .00 200.00 .0% 0017020 4800 FQUIP REPAIRS SFRV SU 1,200 0 1,200 1,200.00 .00 .00 100.01% GRAND TOTAL 404,000 0 404,000 382,029.52 26.87 21,943.61 94.6% END OF REPORT - Generated by Steve Lovering "