01-08-2013 Recreation Commission �
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Town Of Queensbury opy
742 Bay Road, Queensbury, NY 12804
AGENDA '
REGULAR MEETING * 7:00 p.m.
JANUARY 8, 2013
1. ROLL CALL
2. APPROVAL OF MINUTES—December 4, 2012
I COMMUNICATIONS AND REMARKS FROM VISITORS
a) Monthly Correspondence
b) Budget Control Report (2012)
c) Employee Roster(winter 2012-13)
4. UNFINISHED BUSINESS
a) Jenkinsville Maintenance Building—Update, Director
b) Recreation Assessment Fee (Commercial/Residential)—Update, Discussion
5. NEW BUSINESS
a) Riverside Park/Faith Bible Church Property Development- Discussion
b) Supervisor/Commission Meeting Date/Agenda—Chairman/Vice Chairman
c) Any New Discussion Items From Commissioners
6. COMMITTEE REPORTS
® Budget Review —Commissioner Mott
® Safe & Quality Cycling—Commissioner Mott
* Bylaws—Commissioner White
* School Liaison—Commissioner White
® Personnel—Commissioner Mott
® Planning—Commissioner Switzer
® Program—Review—Commissioner Matthews
7. ADDITIONAL INFORMATION or REPORTS— for review and discussion
S. EXECUTIVE SESSION IF NECESSARY
9. ADJOURNMENT
MEASENOTEr Meeting to he held of 7.00 p.m.in the Queenshury Town Office Building—Supervisors Conference Room.
Queensbury Recreation Commission
Queensbury, NY
Minutes for the December 4,2012 regular meeting of the Recreation Commission of the Town of Queensbury held at
the Town of Queensbury Supervisor's Conference Room.
Chairperson White called the meeting to order at 7:09 pm
Roll Call:
• Present: Goralski, Mott, Switzer, White
• Excused: Fusco, Hewlett, Matthews
• Staff: Director Steve Lovering, Assistant Director Lori O'Shaughnessy
• Guests: none
Approval of minutes:
It was moved by Commissioner Mott, seconded by Commissioner Goralski, to approve the minutes from the
November 13, 2012 meeting. All members present approved.
Communications and Remarks from Visitors:
A.)Monthly Correspondence:
® Email from Dan Stec to change the subdivision fee—draft of the resolution for 1/14/13. Discussion on
whether commercial fees should be only for new buildings, or include additions to preexisting
commercial buildings. Staff will look at local law for surrounding areas regarding commercial fees. A
public hearing was scheduled to be held on January 14, 2013, but the Recreation Commission would
like to postpone the hearing in order to provide a definitive answer on how the commercial recreation
fees will be assessed.
® Email from Ella Harppinger(School Librarian) concerning the distribution of the Recreation
Department seasonal program flyers at Queensbury Middle School
Budget Shortfall Funding Request: There will most likely be a shortfall in the budget for 2012 calendar
year; Director Lovering has issued a request for funding to the Queensbury Town Board.
B.) Budget Control Report: as of 11/21/12 reviewed and discussed
C.) 2013 Commission Meeting Dates—everyone agreed upon the dates for the 2013 meetings—no discussion
D.) Employee Roster: no discussion
Unfinished Business:
A.) Update on the Jenkinsville Maintenance Building Project-A Temporary Certificate of Occupancy has
been issued. Still need to work on the security system and some other areas. Department will
gradually move into the office space then the work area.
B.) Supervisor/Commission Meeting Report—Chairperson White and Commissioner Mott reported it was
very positive, Supervisor Stec supported all the items of the agenda (see packet for December 4, 2012
meeting)
® Supervisor Stec did express concern about the amount of requested form the Occupancy Tax to
use for the Gurney Lane pool repairs.
® A capital fund has been set up for vehicles and equipment. Recreation department would like
to have a tractor, will seek a contract price to replace the one the department currently has.
® Supervisor Stec indicated he wanted to give an increase to the nonunion staff but wanted to get
union staff settled first.
C.) Rush Pond Bikeway: A resolution was introduced by Town Councilperson Tim Brewer to take all
necessary action to implement the Rush Pond Way Trail Project as detailed in the plans by the Laberge
Group.
D.) 2013 Budget adopted—reviewed and discussed, Director Lovering satisfied with the budget
New Business:
A.) 2013 Park Improvement Projects: reviewed and discussed
B.j 2012 Department Accomplishments: reviewed and discussed
C.) New Discussion Items for Commissioners: no discussion
Adjournment:
A motion was made by Commissioner Switzer, seconded by Commissioner Goralski, to adjourn meeting at
8:33pm
Respectfully Submitted Approved by
Judith Goralski
01/04/2013 12:20 ITOWN OF QUEENSBURY jglytdbu1
stevel YEAR-TO-DATE BUDGET REPORT
SML - PARKS & RECREATION
FOR 2012 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES & WAGES 386,000 22,000 408,000 415,354.52 .00 -7,354.52 101.8%*
0017020 1020 OVERTIME 150 500 650 463.73 .00 186.27 71.3%
0017020 4010 OFFICE SUPPLIES 750 500 1,250 1,172.04 .00 77.96 93.8%
0017020 4030 POSTAGE 3,200 -274 2,926 2,148.29 .00 778.18 73.4%
0017020 4090 TRAINING EDUCATION SU 500 -26 474 473.53 .00 .00 100.0%
0017020 4120 PRINTING 4,000 -203 3,797 3,771.55 .00 25.84 99.3%
0017020 4400 MISCELLANEOUS CONTRAC 8,000 203 8,203 8,202.61 .00 .00 100.0%
0017020 4446 SAFETY TRAINING MATER 200 -200 0 .00 .00 .00 .0%
0017020 4800 EQUIP REPAIRS SERV SU 1,200 0 1,200 1,200.00 .00 .00 100.0%
GRAND TOTAL 404,000 22,500 426,500 432,786.27 .00 -6,286.27 101.5%
** END OF REPORT - Generated by Steve Lovering **
01/04/2013 12:19 TOWN OF QUEENSBURY I 1
stevel (YEAR-TO-DATE BUDGET REPORT �gl ytdbud
SML - PARKS & RECREATION
FOR 2012 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES & WAGES 206,550 -35,100 171,450 167,691.68 .00 3,758.32 97.8%
0017110 1020 OVERTIME 1,000 100 1,100 1,085.04 .00 14.96 98.6%
0017110 2060 TOOLS 500 0 S00 500.00 .00 .00 100.0%
0017110 2070 PARK EQUIPMENT 2,000 -1,750 250 207.76 .00 42.24 83.1%
0017110 2080 POOL EQUIPMENT 2,000 -525 1,475 1,471.75 .00 3.25 99.8%
0017110 2899 CAPITAL CONSTRUCTION 1,500 0 1,500 1,368.90 .00 131.10 91.3%
0017110 4110 VEHICLE REPAIR MAINTE 4,000 -950 3,050 3,008.88 .00 41.12 98.7%
0017110 4140 MILEAGE REIMBURSEMENT 1,750 0 1,750 1,750.00 .00 .00 100.0%
0017110 4230 PURCHASE OF WATER 1,800 2,300 4,100 4,100.00 .00 .00 100.0%
0017110 4271 WATER TREATMENT CHEMI 6,800 1,000 7,800 7,800.00 .00 .00 100.0%
0017110 4300 ELECTRICITY 13,500 -600 12,900 12,195.89 .00 704.11 94.5%
0017110 4400 MISCELLANEOUS CONTRAC 23,500 18,994 42,494 40,857.12 425.00 1,211.38 97.1%
0017110 4410 FUEL FOR VEHICLES 14,500 2,200 16,700 16,415.30 .00 284.70 98.3%
0017110 4418 BUS TRANSPORTATION 1,200 300 1,500 .00 .00 1,500.00 .0%
0017110 4500 HEATING FUEL 3,500 0 3,500 3,500.00 .00 .00 100.0%
0017110 4800 EQUIP REPAIRS SERV SU 4,100 2,000 6,100 5,852.27 .00 247.73 95.9%
0017110 4820 UNIFORMS & PROTECTIVE 800 0 800 695.28 .00 104.72 86.9%
0017110 4823 RECREATION FACILITY R 4,200 0 4,200 4,199.17 .00 .83 100.0%
0017110 4824 RECREATION PROGRAMS 42,000 19,750 61,750 58,688.17 500.00 2,561.83 95.9%
0017110 4991 LEASE RENTAL LAND 2,000 1,400 3,400 3,400.00 .00 .00 100.0%
GRAND TOTAL 337,200 9,119 346,319 334,787.21 925.00 10,606.29 96.9%
** END OF REPORT - Generated by Steve Lovering **