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04-09-2013 Recreation Commission ovow Town Of Queensbury 742 Bay Road, Queensbury, NY 12804 * AGENDA * REGULAR MEETING * 7:00 p.m. APRIL 9, 2013 (Re-scheduled from 4/2/13) 1. ROLL CALL 2. APPROVAL OF MINUTES— March 5, 2013 3. COMMUNICATIONS AND REMARKS FROM VISITORS a) Monthly Correspondence b) Budget Control Report c) Updated Copy- 2013 Committees and Officers List 4. UNFINISHED BUSINESS a) Gurney Lane Pool Renovation—Update, Director b) 2013 User Fee Recommendations—Discussion 5. NEW BUSINESS a) Supervisor/Commission Meeting Agenda—Discussion b) Any New Discussion Items Introduced By Commissioners 6. COMMITTEE REPORTS • Budget Review —Commissioner Mott • Safe & Quality Cycling—Commissioner Mott • Bylaws—Commissioner White • School Liaison—Commissioner White • Personnel—Commissioner Mott • Planning—Commissioner Switzer • Program Review—Commissioner Matthews 7. ADDITIONAL INFORMATION or REPORTS— for review and discussion 8. EXECUTIVE SESSION IF NECESSARY 9. ADJOURNMENT PLEASE NOTE.• Meeting to he held at 7.•00 p.m,in the Queensbury Town Office Building—Supervisors Conference Room, Recreation Commission I-own Of Queensbury � P 742 Bay Road, Queensbury, NlY 12804 Minutes of the March 5, 2013 regular meeting of the Recreation Commission, Town of Queensbury held at the Queensbury Town Hall, Supervisors Conference Room. Chairperson White called the meeting to order at 7:05 pm. Roll Call: Present-White, Switzer, Goralski, Matthews, Hewlett Excused- Mott Staff- Director Steve Lovering, Asst. Director Lori O'Shaughnessy, Program Coordinator Jen Baertschi Approval of Minutes: It was moved by Commissioner Hewlett and seconded by Commissioner Goralski to approve minutes from February 3, 2013. All members present approved. Election of Officers and Committee Assignments Election of Officers: • Chairman: Commissioner Matthews nominated Commissioner White, no second Commission White nominated Commissioner Matthews seconded by Commissioner Hewlett, all members present approved. • Vice Chairman: Commissioner Mott nominated by Commissioner Goralski, seconded by Commissioner Switzer, all members present approved. • Secretary: Commissioner Goralski nominated by Commissioner Matthews, seconded by Commissioner Hewlett, all members present approved. Committee Assignments were unchanged other than Commissioner Switzer added as member on Budget Review to vacant seat and Commissioner Goralski added as member to Personnel to vacant seat. Communications: Memo to staff regarding customer service reviewed Memo regarding Mr. Whiteman extended medical leave reviewed Memo to Queensbury Town Board re: Faith Bible Church Land reviewed. Timeframe for QLC to take over management is unknown at this time. Mr. Fusco letter of resignation letter from Recreation Committee was read and discussion about ways to honor Mr. Fusco service to board; public service announcement in paper and plaque. Unfinished Business: -Gurney Lane Pool Renovation updated; including bid deadline and timeline. -Faith Bible Church Property Update -Group User Fee at Jenkinsville Additional information supplied by Director Lovering reviewed including rates from other local facilities. Director Lovering recommended fee structure of $2.50/hour per field for 0-100 hours and 100+ at $2/hr. Motion was made my Commission Goralski to approve fee structure as outlined by Director Lovering, there was no second. After discussion to increase fee, motion was made by Commissioner Matthews to institute fee structure of $5/hr per field for 0-100 hours and 100+hours at $4 /hr for the 2013-14 season, seconded by Commissioner Switzer all members approved. New Business: -Reviewed 2012 Tentative Park Projects List as outlined by Director Lovering Committee Reports: None Adjournment—a motion was made by Commissioner Hewlett, seconded by Commissioner Goralski to adjourn the meeting at 8:29 pm. Respectfully submitted Approved by Wendy Matthews Lisa Marie White, Chairperson 04/05/2013 09:44 ITOWN OF QUEENSBURY JPG 1 stevel YEAR-TO-DATE BUDGET REPORT Iglytdbud SML - PARKS & RECREATION FOR 2013 02 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED 001 GENERAL FUND 0017110 PARKS 0017110 1010 SALARIES & WAGES 197,000 0 197,000 25,761.10 .00 171,238.90 13.1% 0017110 1020 OVERTIME 1,000 0 1,000 578.96 .00 421.04 57.9% 0017110 2070 PARK EQUIPMENT 2,000 0 2,000 .00 .00 2,000.00 .0% 0017110 2080 POOL EQUIPMENT 2,000 0 2,000 624.62 .00 1,375.38 31.2% 0017110 2899 CAPITAL CONSTRUCTION 1,500 0 1,500 .00 .00 1,500.00 .0% 0017110 4110 VEHICLE REPAIR MAINTE 4,400 0 4,400 948.32 .00 3,451.68 21.6% 0017110 4140 MILEAGE REIMBURSEMENT 1,750 0 1,750 116.16 .00 1,633.84 6.6% 0017110 4230 PURCHASE OF WATER 1,800 0 1,800 41.85 .00 1,758.15 2.3% 0017110 4271 WATER TREATMENT CHEMI 6,800 0 6,800 .00 .00 6,800.00 .0% 0017110 4300 ELECTRICITY 13,500 -1,000 12,500 1,462.23 .00 11,037.77 11.7% 0017110 4400 MISCELLANEOUS CONTRAC 31,500 -1,000 30,500 4,147.79 .00 26,352.21 13.6% 0017110 4410 FUEL FOR VEHICLES 14,750 0 14,750 1,660.33 .00 13,089.67 11.3% 0017110 4418 BUS TRANSPORTATION 1,200 0 1,200 .00 .00 1,200.00 .0% 0017110 4500 HEATING FUEL 2,500 0 2,500 1,945.88 .00 554.12 77.8% 0017110 4800 EQUIP REPAIRS SERV SU 4,200 2,000 6,200 379.32 1,900.00 3,920.68 36.8% 0017110 4820 UNIFORMS & PROTECTIVE 800 0 800 21.84 .00 778.16 2.7% 0017110 4823 RECREATION FACILITY R 4,200 0 4,200 .00 .00 4,200.00 .0% 0017110 4824 RECREATION PROGRAMS 43,000 0 43,000 4,186.83 13,773.13 25,040.04 41.8% 0017110 4825 REC PROGRAM SUPPLIES 10,000 0 10,000 928.40 .00 9,071.60 9.3% 0017110 4991 LEASE RENTAL LAND 2,500 0 2,500 .00 .00 2,500.00 .0% TOTAL PARKS 346,400 0 346,400 42,803.63 15,673.13 287,923.24 16.9% TOTAL GENERAL FUND 346,400 0 346,400 42,803.63 15,673.13 287,923.24 16.9% TOTAL EXPENSES 346,400 0 346,400 42,803.63 15,673.13 287,923.24 GRAND TOTAL 346,400 0 346,400 42,803.63 15,673.13 287,923.24 16.9% END OF REPORT - Generated by Steve Lovering *" 04/05/2013 09:45 ITOWN OF QUEENSBURY LPG 1 stevel YEAR-TO-DATE BUDGET REPORT Iglytdbud SML - PARKS & RECREATION FOR 2013 02 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED 001 GENERAL FUND 0017020 RECREATION ADMINISTRATION 0017020 1010 SALARIES & WAGES 386,000 0 386,000 46,411.75 .00 339,588.25 12.0% 0017020 1020 OVERTIME 500 0 500 .00 .00 500.00 .0% 0017020 4010 OFFICE SUPPLIES 0 950 950 157.42 .00 792.58 16.6% 0017020 4030 POSTAGE 3,200 0 3,200 165.46 .00 3,034.54 5.2% 0017020 4090 TRAINING EDUCATION SU 1,300 0 1,300 .00 .00 1,300.00 .0% 0017020 4120 PRINTING 4,000 0 4,000 51.00 .00 3,949.00 1.3% 0017020 4400 MISCELLANEOUS CONTRAC 8,700 -950 7,750 .00 .00 7,750.00 .0% 0017020 4446 SAFETY TRAINING MATER 200 0 200 .00 .00 200.00 .0% 0017020 4800 EQUIP REPAIRS SERV SU 1,200 0 1,200 .00 .00 1,200.00 .0% TOTAL RECREATION ADMINISTRATION 405,100 0 405,100 46,785.63 .00 358,314.37 11.5% TOTAL GENERAL FUND 405,100 0 405,100 46,785.63 .00 358,314.37 11.5% TOTAL EXPENSES 405,100 0 405,100 46,785.63 .00 358,314.37 GRAND TOTAL 405,100 0 405,100 46,785.63 .00 358,314.37 11.5% °tom END OF REPORT - Generated by Steve Lovering **