05-07-2013 Recreation Commission
0maw Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
* AGENDA *
REGULAR MEETING * 7:00 p.m.
MAY 7, 2013
1. ROLL CALL
2. APPROVAL OF MINUTES—April 9, 2013
3. COMMUNICATIONS AND REMARKS FROM VISITORS
Visitor—Mr.Joe Fusco, retired Recreation Commissioner
a) Monthly Correspondence
b) Budget Control Report
4. UNFINISHED BUSINESS
a) Gurney Lane Pool Renovation—Update, Director
5. NEW BUSINESS
a) 2013 Summer Programs/Brochure—Update,Ass't Director
b) Part-time Salary Pay Scale—Discussion (vote)
c) Pickleball Courts—Discussion (vote)
d) Any New Discussion Items Introduced By Commissioners
6. COMMITTEE REPORTS
• Budget Review —Commissioner Mott
• Safe & Quality Cycling—Commissioner Mott
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Mott
• Planning—Commissioner Switzer
• Program Review—Commissioner Matthews
7. ADDITIONAL INFORMATION or REPORTS— for review and discussion
8. EXECUTIVE SESSION IF NECESSARY
9. ADJOURNMENT
PLEASE NOTE.' Meeting to he held of 7.•00 p.m.in the Queensbury Town Office Building—Supervisors Conference Room.
Recreation Commission
omw Town Of Queensbury
42 Briy road, Queetishury, NY 12804
Minutes of the April 09, 2013 regular meeting of the Recreation Commission, Town of Queensbury
held at the Queensbury Town Hall, Supervisors Conference Room.
Chairperson Matthews called the meeting to order at 7:03 pm.
Roll Call:
Present-Matthews, Hewlett
Excused- Mott
Staff- Director Steve Lovering, Asst, Program Coordinator Jen Baertschi
Additionally we have a number of students from the Queensbury School Government class in for
observation.
Approval of Minutes:
It was moved by Commissioner Hewlett and seconded by Commissioner Matthews to approve
minutes from March 5, 2013. All members present approved.
Communications:
NY Time Report on impending increases in the state's minimum wage, Steve reviewed the impact
this increase would have an existing and future budgets with multiple employees wages being
impacted by this increase
Budget control Report reviewed
A resolution from the town board was approved for the use of donated funds from Adirondack
soccer club to be used for the purchase of new goal netting at Jenkinsville:
Unfinished Business:
-Gurney Lane Pool Renovation updated; Reviewed Current status with revised time line for smaller
scale repairs to make the pool useable for the season as time is running out, with the
understanding that the remainder of the work will have to be performed at the end of the season
-Program and Facility user fees
A new program and user fee table was presented with expected revenue growth charts
with the implementation of the new fee schedule previously approved was presented by
Director Lovering. Including the increases for Q-Club- A vote to adopt these could not be
completed due to a lack of simple majority, it was agreed that an e-mail vote would be
used following the meeting to prevent delays.
Chairperson Matthews recommended that we hold the new rates for a couple of years
before further increases are considered unless mitigating circumstances arise.
Discussion was had regarding the potential impact of the closing of the Lake George
Summer youth program,and possibly reaching out to that group.
New Business:
-Draft Agenda was discussed for the next supervisors meeting between Mr. Montesi, Chairperson
Matthews and Commissioner Mott was discussed to include
• Park project funding
• Pool repairs
• Minimum wage increase impact
• Part time maintenance position
Committee Reports:
None
Executive Session-to discuss filling vacant seats on the commission
At 7:47 a motion was made by Commissioner Hewlett to take the meeting into executive session
seconded by Chairperson Matthews
At 6:12 a motion was made by Commissioner Hewlett to end executive cession seconded by
Chairperson Matthews
Adjournment—a motion was made by Commissioner Hewlett, seconded by Chairperson Matthews
to adjourn the meeting at 8:13 pm.
Respectfully submitted Approved by
Gregory Hewlett Wendy Matthews, Chairperson
05/01/2013 16:33 ITOWN OF QUEENSBURY IPG 1
Stevel YEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2013 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES & WAGES 386,000 0 386,000 87,153.69 .00 298,846.31 22.6%
0017020 1020 OVERTIME 500 0 500 168.63 .00 331.37 33.7%
0017020 4010 OFFICE SUPPLIES 0 950 950 455.03 202.39 292.58 69.2%
0017020 4030 POSTAGE 3,200 0 3,200 649.06 .00 2,550.94 20.3%
0017020 4090 TRAINING EDUCATION SU 1,300 0 1,300 354.16 .00 945.84 27.2%
0017020 4120 PRINTING 4,000 0 4,000 172.90 .00 3,827.10 4.3%
0017020 4400 MISCELLANEOUS CONTRAC 8,700 -950 7,750 546.35 97.74 7,105.91 8.3%
0017020 4446 SAFETY TRAINING MATER 200 0 200 .00 .00 200.00 .0%
0017020 4800 EQUIP REPAIRS SERV SU 1,200 0 1,200 .00 .00 1,200.00 .0%
TOTAL RECREATION ADMINISTRATION 405,100 0 405,100 89,499.82 300.13 315,300.05 22.2%
TOTAL GENERAL FUND 405,100 0 405,100 89,499.82 300.13 315,300.05 22.2%
TOTAL EXPENSES 405,100 0 405,100 89,499.82 300.13 315,300.05
GRAND TOTAL 405,100 0 405,100 89,499.82 300.13 315,300.05 22.2%
*� END OF REPORT - Generated by Steve Lovering **
05/01/2013 16:33 ITOWN OF QUEENSBURY IPG 1
stevel IYEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2013 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP AD]STMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES & WAGES 197,000 0 197,000 51,559.82 .00 145,440.18 26.2%
0017110 1020 OVERTIME 1,000 0 1,000 578.96 .00 421.04 57.9%
0017110 2070 PARK EQUIPMENT 2,000 0 2,000 233.70 250.00 1,516.30 24.2%
0017110 2080 POOL EQUIPMENT 2,000 0 2,000 624.62 .00 1,375.38 31.2%
0017110 2899 CAPITAL CONSTRUCTION 1,500 0 1,500 .00 .00 1,500.00 .0%
0017110 4110 VEHICLE REPAIR MAINTE 4,400 0 4,400 2,512.19 .00 1,887.81 57.1%
0017110 4140 MILEAGE REIMBURSEMENT 1,750 0 1,750 485.76 .00 1,264.24 27.8%
0017110 4230 PURCHASE OF WATER 1,800 0 1,800 113.30 .00 1,686.70 6.3%
0017110 4271 WATER TREATMENT CHEMI 6,800 0 6,800 50.33 5,000.00 1,749.67 74.3%
0017110 4300 ELECTRICITY 13,500 -1,000 12,500 4,275.33 .00 8,224.67 34.2%
0017110 4400 MISCELLANEOUS CONTRAC 31,500 -1,000 30,500 13,289.93 5,721.95 11,488.12 62.3%
0017110 4410 FUEL FOR VEHICLES 14,750 0 14,750 3,813.14 8,906.42 2,030.44 86.2%
0017110 4418 BUS TRANSPORTATION 1,200 0 1,200 .00 .00 1,200.00 .0%
0017110 4500 HEATING FUEL 2,500 0 2,500 2,500.00 .00 .00 100.0%
0017110 4800 EQUIP REPAIRS SERV SU 4,200 2,000 6,200 3,001.49 .00 3,198.51 48.4%
0017110 4820 UNIFORMS & PROTECTIVE 800 0 800 102.54 .00 697.46 12.8%
0017110 4823 RECREATION FACILITY R 4,200 0 4,200 390.04 .00 3,809.96 9.3%
0017110 4824 RECREATION PROGRAMS 43,000 500 43,500 9,582.19 10,245.74 23,672.07 45.6%
0017110 4825 REC PROGRAM SUPPLIES 10,000 0 10,000 928.40 492.50 8,579.10 14.2%
0017110 4991 LEASE RENTAL LAND 2,500 0 2,500 171.00 .00 2,329.00 6.8%
TOTAL PARKS 346,400 500 346,900 94,212.74 30,616.61 222,070.65 36.0%