06-04-2013 Recreation Commission
omw Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
* AGENDA *
REGULAR MEETING * 7:00 p.m.
JUNE 4, 2013
1. ROLL CALL
2. APPROVAL OF MINUTES— May 7, 2013
3. COMMUNICATIONS AND REMARKS FROM VISITORS
a) Monthly Correspondence
b) Budget Control Report
c) Employee Roster
4. UNFINISHED BUSINESS
a) Faith Bible Church Property—Update/Discussion
b) Supervisor/Commission Meeting—Update, Chairperson/Vice-Chairperson
5. NEW BUSINESS
a) 2013 Recommended Park Projects—Discussion (vote)
b) Possible Park Hours/Curfew Law—Discussion (vote)
c) Any New Discussion Items Introduced By Commissioners
6. COMMITTEE REPORTS
• Budget Review —Commissioner Mott
• Safe & Quality Cycling—Commissioner Mott
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Mott
• Planning—Commissioner Switzer
• Program Review—Commissioner Matthews
7. ADDITIONAL INFORMATION or REPORTS— for review and discussion
8. EXECUTIVE SESSION IF NECESSARY
9. ADJOURNMENT
PLEASE NOTE.• Meeting to be held of 7•00 p.m.in the Queensbury Town Office Building—Supervisors Conference Room.
Minutes of the May 7, 2013 meeting of the Recreation Commission, Town of Queensbury held at the
Queensbury Town Hall, Supervisors Conference Room.
Chairperson Matthews called the meeting to order at 7:04
Roll Call:
Present: Commissioners Matthews, Hewlett, Switzer, Goralski and Mott
Excused: Commissioner White
Staff: Director Steve Lovering, Assistant Director Lori O'Shaughnessy Program Director Jen Baertschi, and Aquatics
Director Gary Crossman
Approval of Minutes:
It was moved by Commissioner Hewlett and seconded by Commissioner Switzer to approve the minutes from the April
9, 2013 meeting. All members present approved.
Communication and Remarks from Visitors:
Visitors
Joseph Fusco was recognized for his contribution to the Recreation Commission for the past ten years. He was honored
with a plague.
Monthly Correspondence
• Reviewed monthly correspondence; discussion of Pickle Ball court request (more details under New Business)
• Retirement of the maintenance employee Rick Whitmore
• Park Vandalism at West End Park—at this point things have turned around a little bit, removing some vegetation
from the fence area for better visibility of patrons, law enforcement has agreed to check the park
• A letter was sent to the Queensbury Union Free School District to request the use of their facilities for the
upcoming summer programs
Budget
Reviewed budget and discussed the water treatment chemicals for Gurney Lane pool, and heating fuel line items.
YTD revenue down 4%
Unfinished Business:
Gurney Lane
Reviewed the work done at Gurney Lane by via a PowerPoint presentation by the Aquatics Director Gary Crossman.
Pool is scheduled to be open on schedule (June 22, 2013)
New Business:
2013 Summer Programs Brochure
All agree program looked great, a short discussion of new programs offered in the summer of 2013 followed. Previewed
the redesigned Recreation Department's website, website will include maps.
Part Time Salary Pay scale
A new pay scale was presented and discussed for hourly wage part time employees. These employees are under the QRC
umbrella. A comparison was made between what was budgeted versus what was actually spent—planning for 2014 due
to the minimum wage increase mandated by the state of NY
Pickle Ball Courts
Discussion of using existing tennis courts for Pickle Ball.The same nets can be utilized. Director Lovering proposed three
options for pickle ball courts, all agreed and voted for option#1; add the lines for pickle courts on two of the tennis
courts as Jenkinsville, no new nets will be provided. Those two courts will be able to be used for both tennis and pickle
ball.
Faith Bible Property:
Town Board Member John Strough and Town Supervisor Ron Montesi walked the trails of the Hudson Pointe Park.The
City of Glens Falls has agreed to give a 15 year usage easement for the property it owns that borders that park and the
Faith Bible Church Property. Supervisor Montesi expressed a desire to obtain a grant to develop the trails on the City's
property. The Town Board has not approved the Queensbury Recreation Commission's recommendation to have the
Queensbury Land Conservancy manage the Faith Bible Church property.
Soccer Usage:
A potential conflict of the use of the soccer field at Jenkinsville has been resolved by the parties involved.
6.Z Committee Reports:
Safe& Quality Cycling—Commissioner Mott
Website updated with continual improvements
Additional Information or Reports:
Discussed new signage and name for the Glen Lake Boat launch, several options were discussed and "Glen Lake Launch"
was selected by Commissioners present. Director Lovering will work towards installing a new sign at the park's
entrance.
Executive Session:
None
Adjournment:
A motion was made by Commissioner Hewlett at 8:43PM to adjourn; it was seconded by Commissioner Goralski
Respectfully Submitted Approved By
Judith Goralski, Secretary Wendy Matthews, Chairperson
05/30/2013 14:55 ITOWN OF QUEENSBURY JPG 1
stevel YEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2013 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES & WAGES 386,000 0 386,000 108,250.46 .00 277,749.54 28.0%
0017020 1020 OVERTIME 500 0 500 168.63 .00 331.37 33.7%
0017020 4010 OFFICE SUPPLIES 0 950 950 455.03 202.39 292.58 69.2%
0017020 4030 POSTAGE 3,200 0 3,200 907.02 .00 2,292.98 28.3%
0017020 4090 TRAINING EDUCATION SU 1,300 0 1,300 354.16 .00 945.84 27.2%
0017020 4120 PRINTING 4,000 0 4,000 362.40 .00 3,637.60 9.1%
0017020 4400 MISCELLANEOUS CONTRAC 8,700 -950 7,750 1,140.79 1,297.74 5,311.47 31.5%
0017020 4446 SAFETY TRAINING MATER 200 0 200 .00 .00 200.00 .0%
0017020 4800 EQUIP REPAIRS SERV SU 1,200 0 1,200 .00 .00 1,200.00 .0%
TOTAL RECREATION ADMINISTRATION 405,100 0 405,100 111,638.49 1,500.13 291,961.38 27.9%
TOTAL GENERAL FUND 405,100 0 405,100 111,638.49 1,500.13 291,961.38 27.9%
TOTAL EXPENSES 4059100 0 405,100 111,638.49 1,500.13 291,961.38
GRAND TOTAL 405,100 0 405,100 111,638.49 1,500.13 291,961.38 27.9%
** END OF REPORT - Generated by Steve LOvering
05/30/2013 14:55 ITOWN OF QUEENSBURY JPG 1
stevel JYEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2013 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES & WAGES 197,000 0 197,000 61,234.34 .00 135,765.66 31.1%
0017110 1020 OVERTIME 1,000 0 1,000 578.96 .00 421.04 57.9%
0017110 2070 PARK EQUIPMENT 2,000 0 2,000 861.56 .00 1,138.44 43.1%
0017110 2080 POOL EQUIPMENT 2,000 0 2,000 624.62 139.96 1,235.42 38.2%
0017110 2899 CAPITAL CONSTRUCTION 1,500 0 1,500 .00 .00 1,500.00 .0%
0017110 4110 VEHICLE REPAIR MAINTE 4,400 0 4,400 2,923.61 .00 1,476.39 66.4%
0017110 4140 MILEAGE REIMBURSEMENT 1,750 0 1,750 485.76 .00 1,264.24 27.8%
0017110 4230 PURCHASE OF WATER 1,800 0 1,800 373.27 .00 1,426.73 20.7%
0017110 4271 WATER TREATMENT CHEMI 6,800 0 6,800 50.33 5,000.00 1,749.67 74.3%
0017110 4300 ELECTRICITY 13,500 -1,000 12,500 4,957.37 .00 7,542.63 39.7%
0017110 4400 MISCELLANEOUS CONTRAC 31,500 -1,000 30,500 16,547.85 4,472.90 9,479.25 68.9%
0017110 4410 FUEL FOR VEHICLES 14,750 0 14,750 4,994.76 7,724.80 2,030.44 86.2%
0017110 4418 BUS TRANSPORTATION 1,200 0 1,200 .00 .00 1,200.00 .0%
0017110 4500 HEATING FUEL 2,500 1,000 3,500 2,500.00 .00 1,000.00 71.4%
0017110 4800 EQUIP REPAIRS SERV SU 4,200 19000 5,200 3,166.47 .00 2,033.53 60.9%
0017110 4820 UNIFORMS & PROTECTIVE 800 0 800 131.43 .00 668.57 16.4%
0017110 4823 RECREATION FACILITY R 4,200 0 4,200 553.79 .00 3,646.21 13.2%
0017110 4824 RECREATION PROGRAMS 43,000 900 43,900 11,026.79 9,495.14 23,378.07 46.7%
0017110 4825 REC PROGRAM SUPPLIES 10,000 0 10,000 1,445.90 3,841.50 4,712.60 52.9%
0017110 4991 LEASE RENTAL LAND 2,500 0 2,500 171.00 .00 2,329.00 6.8%
TOTAL PARKS 346,400 900 347,300 112,627.81 30,674.30 203,997.89 41.3%