10-01-2013 Recreation Commission
Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
* AGENDA *
REGULAR MEETING * 7:00 p.m.
OCTOBER 1, 2013
1. ROLL CALL
2. APPROVAL OF MINUTES—September 3, 2013
3. COMMUNICATIONS AND REMARKS FROM VISITORS
a) Monthly Correspondence
b) Budget Control Report
4. UNFINISHED BUSINESS
a) Gurney Lane Pool Repairs—Phase 2 Update, Director
5. NEW BUSINESS
a) Jenkinsville Improvement Plan—update, Director
b) 2014 Budget Request—Update, Director
c) Any New Discussion Items Introduced By Commissioners
6. COMMITTEE REPORTS
• Budget Review —Commissioner Mott
• Safe & Quality Cycling—Commissioner Mott-Repot t
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Mott
• Planning—Commissioner Switzer
• Program Review—Commissioner Matthews
7. ADDITIONAL INFORMATION or REPORTS— for review and discussion
8. EXECUTIVE SESSION IF NECESSARY
9. ADJOURNMENT
PLEASE NOTE.• Meeting to be held at 7.•00 p.m.in the Queensbury Town Offire Building—Supervisors Conference Room.
Queensbury Parks and Recreation Commission
Queensbury,NY 12804
Minutes of the September 3, 2013 regular meeting of the Recreation Commission of the Town of Queensbury
held at the Town of Queensbury Supervisor's Conference Room
Chairman Matthews called the meeting to order at 7:02pm
Roll Call:
• Present—Lloyd Mott,Wendy Matthews, Jennifer Switzer, Greg Hewlett, Lisa White
• Excused—Judy Goralski
• Staff— Steve Lovering, Lori O'Shaughnessy, Jen Baertschi
• Guests—none
Approval of Minutes:
It was moved by Commissioner Mott, seconded my Commissioner Switzer, to approve the minutes from the
June 4, 2013 meeting. All members present approved.
Communications and Remarks from Visitors: (see file for copies)
Monthly Correspondence:
• Copy of email communication from Cindy Allen regarding tennis court renovations at Jenkinsville.
Steve let her know that resurfacing, resealing and restriping of courts will take place in the next few
weeks. Steve noted that there has been positive feedback on press release
• Copy of email communication from Chris Geczy regarding the Goalkeeping Clinic at Jenkinsville.
Attendees were impressed with our facility.
• Copy of email communication from John Davidson and his concern regarding the need of a handicapped
portable toilet at the Glen Lake Launch. The current model has since been switched to a handicapped
model.
• Copy of email communication from Connie Goedert complimenting our staff and facility at Gurney
Lane.
• Copy of thank you letter from Q-Club participants.
• Memo to Sean Doty, Chazen Companies from Steve Lovering regarding Hovey Pond Water Quality
Issues. Water quality has been steadily decreasing and a plan of action has been put into place.
• Memo to Queensbury Town Board from Steve Lovering regarding Gurney Lane pool repair
recommendations.
Budget Control—discussion
Unfinished Business
• Park Curfew—Local law was enacted and is official. Information has been shared with the State Police
and Warren County Sheriff's office.
New Business
• Gurney Lane Pool Phase 2 Repair Project. Phase I has been completed and it was determined that the
repairs did not alleviate the original leaks. It was found that there are 6 splits in the interior gutter
system. Chazen recommends a single repair phase that will take place in the spring of 2014. The
gutters will be fabricated over the winter and put in place before June opening. Steve has requested
funds from Town Board for the lowest bidder. Town Board is supportive of repairs. All documents
from Chazen are on file.
• Summer Programs. Registration numbers were up from previous years. Had an excellent summer with
family and youth programs. Sports and educational enrichment programs were well attended.
• 2014 Requested Budget meeting with Supervisor and Budget Officer was held on August 22, 2013.
Response was positive. Budget will be presented to the public in October with a Town Board vote in
early November.
Committee Reports
• Budget Review
• Safe and Quality Cycling—Brochures are being sent out to increase awareness of club and trails. Free
bike ride to organize Stony Creek loop. July 28, 2013 Lake George Festival Randonnee was cancelled.
• Bylaws
• School Liaison
• Personnel
• Planning
• Program Review —Revenue up 17% year to date. Facility usage at Jenkinsville is up for the year and
getting ready for fall programs—Fall softball, Soccer, Qby Rec Soccer and Qby Boys Lacrosse skills
nights.
Additional Information and Reports—
Discussion on Vacant Commissioner position. Still looking for new member.
Adjournment—A motion was made by Commissioner White, seconded by Commissioner Hewlett to adjourn
at 7:57pm. All members present approved.
Respectfully submitted Approved by:
Lisamarie White Wendy Matthews
Commissioner Chairman
09/26/2013 08:03 (TOWN OF QUEENSBURY jglytdbuI
Stevel YEAR-TO-DATE BUDGET REPORT
SML - PARKS & RECREATION
FOR 2013 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP AD)STMTS BUDGET YTO EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES & WAGES 386,000 10,000 396,000 351,160.04 .00 44,839.96 88.7%
0017020 1020 OVERTIME 500 0 500 449.68 .00 50.32 89.9%
0017020 4010 OFFICE SUPPLIES 0 950 950 934.05 .00 15.95 98.3%
0017020 4030 POSTAGE 3,200 -500 2,700 1,994.22 .00 705.78 73.9%
0017020 4090 TRAINING EDUCATION SU 1,300 0 1,300 354.16 650.00 295.84 77.2%
0017020 4120 PRINTING 4,000 -800 3,200 1,666.95 .00 1,533.05 52.1%
0017020 4400 MISCELLANEOUS CONTRAC 8,700 1,550 10,250 7,493.38 265.00 2,491.62 75.7%
0017020 4446 SAFETY TRAINING MATER 200 0 200 200.00 .00 .00 100.0%
0017020 4800 EQUIP REPAIRS SERV SU 1,200 -1,200 0 .00 .00 .00 .0%
TOTAL RECREATION ADMINISTRATION 405,100 10,000 415,100 364,252.48 915.00 49,932.52 88.0%
TOTAL GENERAL FUND 405,100 10,000 415,100 364,252.48 915.00 49,932.52 88.0%
TOTAL EXPENSES 405,100 10,000 415,100 364,252.48 915.00 49,932.52
GRAND TOTAL 405,100 10,000 415,100 364,252.48 915.00 49,932.52 88.0%
°tr END OF REPORT - Generated by Steve LOvering 44
09/26/2013 08:03 ITOWN OF QUEENSBURY
PG 1
Stevel YEAR-TO-DATE BUDGET REPORT IglytdbUd
SML - PARKS & RECREATION
FOR 2013 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADISTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES &WAGES 197,000 -26,000 171,000 121,119.16 .00 49,880.84 70.8%
0017110 1020 OVERTIME 1,000 0 1,000 971.57 .00 28.43 97.2%
0017110 2070 PARK EQUIPMENT 2,000 -125 1,875 1,874.41 .00 .59 100.0%
0017110 2080 POOL EQUIPMENT 2,000 -1,200 800 800.00 .00 .00 100.0%
0017110 2899 CAPITAL CONSTRUCTION 1,500 0 1,500 700.00 .00 800.00 46.7%
0017110 4110 VEHICLE REPAIR MAINTE 4,400 1,094 5,494 4,566.32 .00 927.22 83.1%
0017110 4140 MILEAGE REIMBURSEMENT 1,750 0 1,750 1,750.00 .00 .00 100.0%
0017110 4230 PURCHASE OF WATER 1,800 0 1,800 1,546.17 .00 253.83 85.9%
0017110 4271 WATER TREATMENT CHEMI 6,800 -800 6,000 5,615.00 .00 385.00 93.6%
0017110 4300 ELECTRICITY 13,500 -1,000 12,500 11,136.97 .00 1,363.03 89.1%
0017110 4400 MISCELLANEOUS CONTRAC 31,500 1,300 32,800 31,518.80 611.48 669.72 98.0%
0017110 4410 FUEL FOR VEHICLES 14,750 0 14,750 11,200.60 1,011.28 2,538.12 82.8%
0017110 4418 BUS TRANSPORTATION 1,200 0 1,200 .00 .00 1,200.00 .0%
0017110 4500 HEATING FUEL 2,500 1,000 3,500 2,682.01 .00 817.99 76.6%
0017110 4800 EQUIP REPAIRS SERV SU 4,200 1,000 5,200 5,118.03 .00 81.97 98.4%
0017110 4820 UNIFORMS & PROTECTIVE 800 0 800 131.43 .00 668.57 16.4%
0017110 4823 RECREATION FACILITY R 4,200 0 4,200 4,200.00 .00 .00 100.0%
0017110 4824 RECREATION PROGRAMS 43,000 19,225 62,225 51,650.03 5,817.16 4,757.81 92.4%
0017110 4825 REC PROGRAM SUPPLIES 10,000 0 10,000 9,586.20 413.80 .00 100.0%
0017110 4991 LEASE RENTAL LAND 2,500 0 2,500 2,500.00 .00 .00 100.0%
TOTAL PARKS 346,400 -5,506 340,894 268,666.70 7,853.72 64,373.12 81.1%
TOTAL GENERAL FUND 346,400 -5,506 340,894 268,666.70 7,853.72 64,373.12 81.1%
TOTAL EXPENSES 346,400 -5,506 340,894 268,666.70 7,853.72 64,373.12
GRAND TOTAL 346,400 -5,506 340,894 268,666.70 7,853.72 64,373.12 81.1%
** END OF REPORT - Generated by Steve Lovering **