07-30-2013 Recreation Commission
ovow Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
* AGENDA *
REGULAR MEETING * 7:00 p.m.
JULY 30, 2013
1. ROLL CALL
2. APPROVAL OF MINUTES—June 4, 2013
3. COMMUNICATIONS AND REMARKS FROM VISITORS
a) Monthly Correspondence
b) Budget Control Report
c) Employee Roster
4. UNFINISHED BUSINESS
a) Park Maintenance & Improvement Plan—Update
b) Park "Curfew"—Local Law—Update
c) Faith Bible Church Property—Update
5. NEW BUSINESS
a) 2013 Summer Programs—Update
b) 2014 Budget Development- Discussion
c) Any New Discussion Iterns Introduced By Commissioners
6. COMMITTEE REPORTS
• Budget Review —Commissioner Mott
• Safe &Quality Cycling—Commissioner Mott
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Mott
• Planning—Commissioner Switzer
• Program Review—Commissioner Matthews
7. ADDITIONAL INFORMATION or REPORTS— for review and discussion
8. EXECUTIVE SESSION IF NECESSARY
9. ADJOURNMENT
PLEASE NOTE.• Meeting to be held at 7.•00 p.m,in the Oueensbury Town Offire Building—Supervisors Conference Room.
Minutes of the June 4, 2013 meeting of the Recreation Commission,Town of Queensbury held at the
Queensbury Town Hall,Supervisors Conference Room.
Chairperson Matthews called the meeting to order at 7:03
11 Roll Call:
Present:Commissioners Matthews, Hewlett, Switzer, Goralski and Mott
Excused:Commission White
Staff: Director Steve Lovering, Program Coordinator Lori O'Shaughnessy
Approval of Minutes:
It was moved by Commissioner Mott and seconded by Commissioner Switzer to approve the minutes from the May 7,
2013 meeting. All members present approved.
3.) Communication and Remarks from Visitors:
Monthly Correspondence
• Donation ($1000.00)from the Community Exchange Foundation to Q-Club to purchase arts and crafts supplies-
3rd year in a row.
• A resolution for a street light at Feeder Canal Park.After dusk there has been some issues.Also speed bymps will
be put in a neighbor is complaining about the speed. Funding does not vcmoe from the Qby Rec department—
we have a maintenance agreement with them
• Faith Bible Church article in The Post Star about the bridge to be built
• Article about summer biking community rides
• Girl Scout letter requesting to hang a bat house at one of the parks
Budget
Reviewed budget and discussed how the number of part-time employees will grow over the next few weeks(up to
about 100).
4.)Unfinished Business:
Faith Bible Church Property(68 arces)
QRC recommended a few months ago that the Queensbury Land Conservancy(QLC)take over the property. The
supervisor has been communicating with Open Space Institute(OSI) and indicates he would like to keep the property as
part of the town's park system. Director Lovering estimates the yearly cost of upkeep and making improvements would
be$10,000 per year. Some members of the QLC met with supervisor last week.
At this point the QRC still recommends that the land be given over to the QLC to manage. Ultimately it is the OSI
decision.
Supervisor/Commission Meeting
A number of topics on agenda:
• Reviewed Gurney Lane pool repairs—work completed
• Faith Bible Church property(refer to above)
• Park Project Funding-
• Minimum Wage increase—mandated the state-$10,000 increase in 2014-$15,000 increase in 2015
• Part Time Maintenance Position—looking for a seasonal part time employee April—November—this will serve
as the replacement for full-time position where an employee retired in May.
5.)New Business:
2013 Recommended Maintenance Park Projects
Discussed repairs at Gurney Lane
Reviewed a document that outlined proposed maintenance for parks
Commissioned voted to approve the 2013 Recommended Maintenance Park Projects:Commissioner Hewlett made a
motion to approve,Commissioner Goralski seconded the motion,all present voted in favor.
Possible Park Hours/Curfew Law
Voted on having Queensbury parks closed at dusk;Commissioner Hewlett made a motion to approve, Commissioner
Goralski seconded the motion,all present voted in favor.
Vacant Commissioner Position
Discussed a number of individuals who may be interested in the position.
6. Committee Reports:
Safe&Quality Cycling—Commissioner Mott
Progress is being made on bike trails, Director Lovering said volunteers will be building new trails in Hudson Pointe.
7.) Additional Information or Reports:
Director Lovering is still intending on having a press release about the work done at Guenry Lane but is wating until the
pool is open.
Recreation fees are up over LY
Recreation Assessments are up over LY
Executive Session:
None
Adjournment:
A motion was made by Commissioner Mott at 8:46PM to adjourn; it was seconded by Commissioner Switzer
Respectfully Submitted Approved By
Judith Goralski
07/26/2013 15:39 ITOWN OF QUEENSBURY igPG 1
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Stevel YEAR-TO-DATE BUDGET REPORT
SML - PARKS & RECREATION
FOR 2013 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADISTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES &WAGES 386,000 10,000 396,000 217,922.82 .00 178,077.18 55.0%
0017020 1020 OVERTIME 500 0 500 449.68 .00 50.32 89.9%
0017020 4010 OFFICE SUPPLIES 0 950 950 616.05 41.37 292.58 69.2%
0017020 4030 POSTAGE 3,200 0 3,200 1,401.36 .00 1,798.64 43.8%
0017020 4090 TRAINING EDUCATION SU 1,300 0 1,300 354.16 .00 945.84 27.2%
0017020 4120 PRINTING 4,000 0 4,000 1,366.95 .00 2,633.05 34.2%
0017020 4400 MISCELLANEOUS CONTRAC 8,700 -950 7,750 3,819.42 1,150.00 2,780.58 64.1%
0017020 4446 SAFETY TRAINING MATER 200 0 200 .00 .00 200.00 .0%
0017020 4800 EQUIP REPAIRS SERV SU 1,200 0 1,200 .00 .00 1,200.00 .0%
TOTAL RECREATION ADMINISTRATION 405,100 10,000 415,100 225,930.44 1,191.37 187,978.19 54.7%
TOTAL GENERAL FUND 405,100 10,000 415,100 225,930.44 1,191.37 187,978.19 54.7%
TOTAL EXPENSES 405,100 10,000 415,100 225,930.44 1,191.37 187,978.19
GRAND TOTAL 405,100 10,000 415,100 225,930.44 1,191.37 187,978.19 54.7%
bb END OF REPORT - Generated by Steve Lovering °d
07/26/2013 15:39 (TOWN OF QUEENSBURY jglytdbud
StEVEI YEAR-TO-DATE BUDGET REPORT
SML - PARKS & RECREATION
FOR 2013 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP AD]STMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES &WAGES 197,000 -20,000 177,000 92,095.60 .00 84,904.40 52.0%
0017110 1020 OVERTIME 1,000 0 1,000 679.57 .00 320.43 68.0%
0017110 2070 PARK EQUIPMENT 2,000 0 2,000 861.56 1,000.00 138.44 93.1%
0017110 2080 POOL EQUIPMENT 2,000 0 2,000 759.08 .00 1,240.92 38.0%
0017110 2899 CAPITAL CONSTRUCTION 1,500 0 1,500 700.00 .00 800.00 46.7%
0017110 4110 VEHICLE REPAIR MAINTE 4,400 1,094 5,494 3,025.16 975.00 1,493.38 72.8%
0017110 4140 MILEAGE REIMBURSEMENT 1,750 0 1,750 1,134.56 .00 615.44 64.8%
0017110 4230 PURCHASE OF WATER 1,800 0 1,800 680.32 .00 1,119.68 37.8%
0017110 4271 WATER TREATMENT CHEMI 6,800 -800 6,000 1,785.70 4,214.30 .00 100.0%
0017110 4300 ELECTRICITY 13,500 -1,000 12,500 6,433.26 .00 6,066.74 51.5%
0017110 4400 MISCELLANEOUS CONTRAC 31,500 1,300 32,800 27,270.60 2,671.90 2,857.50 91.3%
0017110 4410 FUEL FOR VEHICLES 14,750 0 14,750 7,919.17 3,478.77 3,352.06 77.3%
0017110 4418 BUS TRANSPORTATION 1,200 0 1,200 .00 .00 1,200.00 .0%
0017110 4500 HEATING FUEL 2,500 1,000 3,500 2,682.01 .00 817.99 76.6%
0017110 4800 EQUIP REPAIRS SERV SU 4,200 1,000 5,200 3,343.44 .00 1,856.56 64.3%
0017110 4820 UNIFORMS & PROTECTIVE 800 0 800 131.43 .00 668.57 16.4%
0017110 4823 RECREATION FACILITY R 4,200 0 4,200 3,481.31 .00 718.69 82.9%
0017110 4824 RECREATION PROGRAMS 43,000 11,900 54,900 18,794.43 24,933.82 11,171.75 79.7%
0017110 4825 REC PROGRAM SUPPLIES 10,000 0 10,000 8,164.90 .00 1,835.10 81.6%