12-03-2013 Recreation Commission
Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
* AGENDA *
REGULAR MEETING * 7:00 p.m.
DECEMBER 3, 2013
1. ROLL CALL
2. APPROVAL OF MINUTES—October 1, and November 12, 2013
3. COMMUNICATIONS AND REMARKS FROM VISITORS
a) Monthly Correspondence
b) Budget Control Report
4. UNFINISHED BUSINESS
a) Gurney Lane Pool Repairs—Phase 2 Update, Director
5. NEW BUSINESS
a) 2013 Summer Fees Report
b) 2013-2014 Winter/Spring Brochure—Review and Comment
c) Any New Discussion Items Introduced By Commissioners
6. COMMITTEE REPORTS
• Budget Review —Commissioner Mott
• Safe & Quality Cycling—Commissioner Mott-Report
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Mott
• Planning—Commissioner Switzer
• Program Review—Commissioner Matthews
7. ADDITIONAL INFORMATION or REPORTS— for review and discussion
8. EXECUTIVE SESSION IF NECESSARY- Report
9. ADJOURNMENT
PLEASE NOTE: Meeting to he held at 7•00 p.m,in the Queensbury Town Office Building—Supervisors Conference Room.
Queensbury Parks and Recreation Commission
Queensbury,NY 12804
Minutes of the October 1, 2013 regular meeting of the Recreation Commission of the Town of Queensbury held
at the Town of Queensbury Supervisor's Conference Room
Chairman Matthews called the meeting to order at 7:03pm
Roll Call:
• Present—Lloyd Mott,Wendy Matthews, Greg Hewlett, Lisa White, Judy Goralski
• Excused—Jennifer Switzer
• Staff—Steve Lovering, Lori O'Shaughnessy, Jen Baertschi
• Guests— 2 QHS students observing the meeting for a government class
2.) Approval of Minutes:
It was moved by Commissioner Mott, seconded by Commissioner White, to approve the minutes from the
September 3, 2013 meeting. All members present approved.
3.) Communications and Remarks from Visitors: (see file for copies)
a.) Monthly Correspondence:
• Correspondence from the Open Space Institute (OSI) regarding the Faith Bible Church (FBC) property
and the pending ownership by the Queensbury Land Conservancy (QLC)
• Letter of request to Dr. Huntley; Superintendent of the Queensbury Union Free School District
(QUFSD), to use the district's facilities for the upcoming recreation department
• A resolution to increase the capital find for Hovey Pond Park. Miscellaneous repairs are needed
including removal of trees and engineering work to increase the water quality. In addition to increase
capital funding for Freedom Park where resurfacing is needed.
• An article published in The Post Star about the authorization of the Town of Queensbury Recreation
Department to clean up a number of abandoned property within the town. This is a onetime agreement
• Flyer to have a fundraiser at Hovey Pond Park.
• William H. Barton Intermediate School (WHBI) Principal honored the Town of Queensbury recreation
department for all the work they do with the WHBI students at an assembly on the first day of school.
This was also cited on the QUFSD website.
b.) Budget Control—discussion
4.) Unfinished Business
a) Gurney Lane Pool repair bids went out, thus far ten contractors have picked up the bid specs. Bids are
due October 11, 2013. The bid is structured in such a way that all work will be completed in one phase.
b) New signage for the park curfews is currently being addressed
5.) New Business
a) There are funds in the project account that will allow the department to move forward with some
improvements and repairs to Jenkinsville Park; build a new pavilion, resurface softball fields and tennis
courts. Waiting for bids to come back. Some improvements will be made in fall 2013 and others done
in the spring of 2014.
b) The budget public hearing is scheduled for October 21, 2013. Director Lovering does not foresee and
budget issues.
c) Discussed the Rush Pond.
6.) Committee Reports
• Budget Review
• Safe and Quality Cycling— Discussed how to proceed with community outreach in the future
specifically the roll WCSQB can play in the future in the cycling community.
• Bylaws
• School Liaison
• Personnel
• Planning
• Program Review
7.) Additional Information and Reports —
• Discussion if Mr. Todd Eichler is still interested in becoming a member of the Queensbury Recreation
Commission.
• Commissioner White's term is almost finished. Inquired if Commissioner White is interested in being
reappointed for another term
• September '13 vs. September '12 revenue is the same. YTD the department is up 15%
• Recreation assessment fees for September 2013 were $1700.00 this is significantly up from last
September.
• QUFSD has secured the Carol White Physical Education Grant.
• Director Lovering has received a number of requests that dogs should not be allowed Freedom Park.
Town of Queensbury Parks are considered "dog friendly"but the set up of Freedom Park is not
conducive to dogs.
Adjournment—A motion was made by Commissioner Hewlett, seconded by Commissioner Goralski to
adjourn at 8:28pm. All members present approved.
Respectfully submitted Approved by:
Judith Goralski Wendy Matthews
Commissioner Chairman
Queensbury Parks and Recreation Commission ,
Queensbury, NY 12804
Minutes of the November 12, 2013 regular meeting of the Recreation Commission of the Town of Queensbury
held at the Town of Queensbury Supervisor's Conference Room
Chairman Matthews called the meeting to order at 7:03pm NOTE: There was no official Quorum,
Roll Call: but the meeting was held and the
• Present—Lloyd Mott, Wendy Matthews, Judy Goralski agenda items discussed.
• Excused—Jennifer Switzer, Lisa White, Greg Hewlett
• Staff—Steve Lovering, Lori O'Shaughnessy, Jeri Baertschi
• Guests—Todd Eicher
Mr Eicher introduced himself to the commission, with an overview of his background
2.) Approval of Minutes:
Due to the lack of quorum minutes from the October 1, 2013 were not be approved.
3.) Communications and Remarks from Visitors: (see file for copies)
a.) Monthly Correspondence:
• The grant from the NYS Children and Family Services was spent on youth programs
• Letter to Supervisor Montesi from Todd Eicher expressing an interest to serve on the Queensbury
Recreation Commission (QRC)
• Memo from David Hatin, Director of Building and Codes outlining the cost of the cleanup for the nine
properties in Queensbury totaling $3967.62.
• Invitation to Director Lovering to attend a Veteran's Day Ceremony at Hovey Pond From American
Legion Post 1797
• Correspondence regarding the donation of a tree to the Hovey Pond Park
b.) Budget Control—discussion
4.) Unfinished Business
a) Gurney Lane Pool repair bid was awarded to Patterson Steven out of Buffalo. They are experienced in
pool renovations. A resolution was approved on November 4, 2013. Director Lovering expects the
repairs to commence in the spring.
b) Jenkinsville Improvement Plan; all softball field renovations completed, playground installation will
be in spring of 2014 a design for the playground has been chosen,tennis courts have been resurfaced, on
hold for 2014 is the construction of a new pavilion ad sand volleyball courts
c) 2014 Budget Request: Approved - $860,000 +$50,000 in Occupancy Tax Funding a total $910,000
5.) New Business
a) Hovey Pond: In 2014 a number of small maintenance projects are planned in addition to addressing the
water quality issue.
6.) Committee Reports
• Budget Review
• Safe and Quality Cycling—Beginning annual fund raising
• Bylaws
• School Liaison
• Personnel
• Planning
• Program Review
7.) Additional Information and Reports -
• Discussed the trails at Rush Pond and the Faith Bible Institute property
• List of commissioners contact information—a few small corrections need to be made
• Letter from a soccer player who has participated in the program for a number of years
• Freedom Park - Safety Fall Zone Material Resurfacing completed
• Volunteer members of ACC worked on three separate mornings to add a new .5 mile trail loop at
Meadowbrook Preserve
• Discussion of a property that Warren County is selling. The property adjacent to land owned by the
Town of Queensbury. There is no interest in purchasing this property.
Adjournment—A motion was made by Commissioner Matthews, seconded by Commissioner Mott to adjourn
at 8:15pm. All members present approved.
Respectfully submitted Approved by:
Judith Goralski Wendy Matthews
Commissioner Chairman
11/27/2013 09:47 ITOWN OF QUEENSBURY
PG 1
stevel YEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2013 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES & WAGES 386,000 10,000 396,000 406,366.49 .00 (. -10,366.49 102.6%*
0017020 1020 OVERTIME 500 0 500 449.68 .00 50.32 89.9%f
0017020 4010 OFFICE SUPPLIES 0 1,250 1,250 1,104.91 .00 145.09 88.4%
0017020 4030 POSTAGE 3,200 -675 2,525 2,393.36 .00 131.64 94.8%
0017020 4090 TRAINING EDUCATION SU 1,300 -295 1,005 1,004.16 .00 .84 99.9%
0017020 4120 PRINTING 4,000 -1,900 2,100 1,892.70 .00 207.30 90.1%
0017020 4400 MISCELLANEOUS CONTRAC 8,700 2,820 11,520 9,872.16 .00 1,647.84 85.7%
0017020 4446 SAFETY TRAINING MATER 200 0 200 200.00 .00 .00 100.0%
0017020 4800 EQUIP REPAIRS SERV SU 1,200 -1,200 0 .00 .00 .00 .0%
TOTAL RECREATION ADMINISTRATION 405,100 10,000 415,100 423,283.46 .00 -8,183.46 102.0%
TOTAL GENERAL FUND 405,100 10,000 415,100 423,283.46 .00 -8,183.46 102.0%
TOTAL EXPENSES 405,100 10,000 415,100 423,283.46 .00 -8,183.46
GRAND TOTAL 405,100 10,000 415,100 423,283.46 .00 -8,183.46 102.0%
** END OF REPORT - Generated by Steve Lovering **
BUDGET NOTE: A budget transfer (from contingency funds) in the amount of $20,000 has
been requested. The Town Board will review this request at their 12/2/13 meeting. The
funds will close the current line item shortfall of $10,366.49 as well as assist with the final 5
weeks of payroll in 2013.
1112712013 09:47 ITOWN OF QUEENSBURY IPG 1
stevel IYEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2013 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES & WAGES 197,000 -26,000 171,000 152,590.72 .00 18,409.28 89.2%
0017110 1020 OVERTIME 1,000 0 1,000 971.57 .00 28.43 97.2%
0017110 2070 PARK EQUIPMENT 2,000 -125 1,875 1,874.41 .00 .59 100.0%
0017110 2080 POOL EQUIPMENT 2,000 -1,200 800 800.00 .00 .00 100.0%
0017110 2899 CAPITAL CONSTRUCTION 1,500 0 1,500 1,500.00 .00 .00 100.0%
0017110 4110 VEHICLE REPAIR MAINTE 4,400 794 5,194 4,948.12 .00 245.42 95.3%
0017110 4140 MILEAGE REIMBURSEMENT 1,750 600 2,350 2,082.64 .00 267.36 88.6%
0017110 4230 PURCHASE OF WATER 1,800 0 1,800 1,800.00 .00 .00 100.0%
0017110 4271 WATER TREATMENT CHEMI 6,800 -1,185 5,615 5,615.00 .00 .00 100.0%
0017110 4300 ELECTRICITY 13,500 0 13,500 13,166.97 .00 333.03 97.5%
0017110 4400 MISCELLANEOUS CONTRAC 31,500 10,435 41,935 35,749.78 4,381.90 1,803.32 95.7%
0017110 4410 FUEL FOR VEHICLES 14,750 0 14,750 14,025.03 .00 724.97 95.1%
0017110 4418 BUS TRANSPORTATION 1,200 -725 475 .00 .00 475.00 .0%
0017110 4500 HEATING FUEL 2,500 1,725 4,225 4,223.22 .00 1.78 100.0%
0017110 4800 EQUIP REPAIRS SERV SU 4,200 1,000 5,200 5,192.01 .00 7.99 99.8%
0017110 4820 UNIFORMS & PROTECTIVE 800 -200 600 435.38 .00 164.62 72.6%
0017110 4823 RECREATION FACILITY R 4,200 0 4,200 4,200.00 .00 .00 100.0%
0017110 4824 RECREATION PROGRAMS 43,000 18,375 61,375 60,394.94 .00 980.06 98.4%
0017110 4825 REC PROGRAM SUPPLIES 10,000 0 10,000 10,000.00 .00 .00 100.0%
0017110 4991 LEASE RENTAL LAND 2,500 0 2,500 2,500.00 .00 .00 100.0%
TOTAL PARKS 346,400 3,494 349,894 322,069.79 4,381.90 23,441.85 93.3%
TOTAL GENERAL FUND 346,400 3,494 349,894 322,069.79 4,381.90 23,441.85 93.3%
TOTAL EXPENSES 346,400 3,494 349,894 322,069.79 4,381.90 23,441.85
GRAND TOTAL 346,400 3,494 349,894 322,069.79 4,381.90 23,441.85 93.3%
* END OF REPORT - Generated by Steve Lovering **