01-07-2014 Recreation Commission
ONOW Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
* AGENDA *
REGULAR MEETING * 7:00 p.m.
JANUARY 7, 2014
1. ROLL CALL
2. APPROVAL OF MINUTES— December 3, 2013
3. COMMUNICATIONS AND REMARKS FROM VISITORS
a) Monthly Correspondence
b) Budget Control Report (2013)
c) Employee Roster (winter 2013-14)
4. UNFINISHED BUSINESS
a) Gurney Lane Pool Project— Update, Director
b) Winter Recreation (Parks & Programs)—Update,Ass't Director
5. NEW BUSINESS
a) 2014 Goals (parks, programs, fees)- Discussion
b) Supervisor/Commission Meeting Date/Agenda—Chairman/Vice Chairman
c) Any New Discussion Items From Commissioners
6. COMMITTEE REPORTS
• Budget Review —Commissioner Mott
• Safe & Quality Cycling—Commissioner Mott
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Mott
• Planning—Commissioner Switzer
• Program Review—Commissioner Matthews
7. ADDITIONAL INFORMATION or REPORTS— for review and discussion
8. EXECUTIVE SESSION IF NECESSARY
9. ADJOURNMENT
PLEASE NOTE.• Meeting to be he/dot 7.•00 p.m.in the Queensbury Town Office Bui lding—Supervisors Conference Room.
Recreation Commission
ovow Town Of Queensbury
742 Bay Road, Queensbury, NY 1.2804
2014 MEETING SCHEDULE
December 23, 2013
To Whom It May Concern:
The Queensbury Recreation Commission meets at 7:00 pm, on the first Tuesday of
every month, at the Queensbury Town Office Building, 742 Bay Road, Queensbury,
New York, 12804. The two-hour (7-9 PM) meeting is usually held in conference
room #37, and is open to the public. Visitors are welcome.
The following is a list of regular meeting dates for 2014:
MONTHLY MEETING DATES
January 7th July 29th (2)
February 4th September 2nd
March 4th (1) October 7th
April 1St November 12th (3)
May 6th December 3rd
June 3rd
(1) Annual Organizational Meeting
(2) Replaces the August Meeting
(3) Election Day Conflict for November 4th
Queensbury Recreation Commission
Queensbury,NY 12804
DECEMBER 2013 MINUTES
Minutes of the December 3, 2013 regular meeting of the Recreation Commission of the Town of Queensbury
held at the Town of Queensbury Supervisor's Conference Room
Chairman Matthews called the meeting to order at 7:01pm
Roll Call:
• Present—Lloyd Mott, Wendy Matthews, Judy Goralski,Jennifer Switzer, Lisa White, Greg Hewlett,
Todd Eicher
• Excused—
• Staff—Steve Lovering, Gary Crossman, Jen Baertschi
• Guests—QHS students observing the meeting for a government class
2.) Approval of Minutes:
Commissioner Matthews motioned to approve the October 1, 2013 minutes, seconded by Commissioner
Hewlett; all members approved
Commissioner Matthews motioned to approve the November 12, 2013 minutes, seconded by
Commissioner Goralski; all members approved
An article was enclosed in the December 3, 2013 meeting packet titled "Actions that can be taken with a
quorum".
3.) Communications and Remarks from Visitors: (see file for copies)
a.) Monthly Correspondence:
• Budget transfer made and approved by the Queensbury Town Board.
• Approval of the appointment of Todd Eicher as a Commissioner on the Recreation Commission.
b.) Budget Control—discussion
4.) Unfinished Business
a) Gurney Lane Pool repair project documents are being reviewed for completeness by Chazen
Engineering and the town's attorney in order to be executed by town supervisor
5.) New Business
a) 2013 Revenue of fees report through May 2013 —September 2013. Discussion of the programs and the
revenue and several programs.
b) 2013-14 Winter/Spring brochure; all agreed the program offerings were outstanding and the brochure
was visually appealing.
c) It was agreed that commissioners should meet with the new town board
d) Discussion the recent article in The Post Star newspaper regarding the collaboration of the Town of
Queensbury Recreation Department the City of Glens Falls Recreation Department.
6.) Committee Reports
• Budget Review
• Safe and Quality Cycling—Discussed current fund drive and budget
• Bylaws
• School Liaison
• Personnel
• Planning
• Program Review
7.) Additional Information and Reports -
• Photographs taken at Hovey Pond on November 10'h 2013 of the Veteran's Day ceremony that appeared
in the The Post Star•
• Glen Lake storm water and sediment prevention project; Queensbury Highway crew helped to finish the
project which was overseen by Warren County Soil and Water.
• Trees were cut at West End to prevent vandalism and to lessen the amount of pine needles
• Gurney Lane fall hours were discussed
• A bridge was built on the Faith Bible Institute property.
• QHS students were invited to ask questions
Adjournment—A motion was made by Commissioner White, seconded by Commissioner Eicher to adjourn at
7:52. All members present approved.
Respectfully submitted Approved by:
Judith Goralski Wendy Matthews
Commissioner Chairman
01/03/2014 15:55 ITOWN OF QUEENSBURY IPG 1
stevel (YEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2013 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP AD]STMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES & WAGES 386,000 51,900 437,900 442,850.78 .00 -4,950.78 101.1%*
0017020 1020 OVERTIME 500 0 500 449.68 .00 50.32 89.9%
0017020 4010 OFFICE SUPPLIES 0 1,250 1,250 1,104.91 .00 145.09 88.4%
0017020 4030 POSTAGE 3,200 -675 2,525 2,498.36 .00 26.64 98.9%
0017020 4090 TRAINING EDUCATION SU 1,300 -295 1,005 1,004.16 .00 .84 99.9%
0017020 4120 PRINTING 4,000 -1,900 2,100 1,892.70 .00 207.30 90.1%
0017020 4400 MISCELLANEOUS CONTRAC 8,700 2,820 11,520 9,872.16 .00 1,647.84 85.7%
0017020 4446 SAFETY TRAINING MATER 200 0 200 200.00 .00 .00 100.0%
0017020 4800 EQUIP REPAIRS SERV SU 1,200 -1,200 0 .00 .00 .00 .0%
TOTAL RECREATION ADMINISTRATION 405,100 51,900 457,000 459,872.75 .00 -2,872.75 100.6%
TOTAL GENERAL FUND 405,100 51,900 457,000 459,872.75 .00 -2,872.75 100.6%
TOTAL EXPENSES 405,100 51,900 457,000 459,872.75 .00 -2,872.75
GRAND TOTAL 405,100 51,900 457,000 459,872.75 .00 -2,872.75 100.6%
** END OF REPORT - Generated by Steve Lovering **
01/03/2014 15:55 ITOWN OF QUEENSBURY IPG 1
stevel IYEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2013 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES & WAGES 197,000 -23,650 173,350 172,623.76 .00 726.24 99.6%
0017110 1020 OVERTIME 1,000 250 1,250 1,243.29 .00 6.71 99.5%
0017110 2070 PARK EQUIPMENT 2,000 -125 1,875 1,874.41 .00 .59 100.0%
0017110 2080 POOL EQUIPMENT 2,000 -1,200 800 800.00 .00 .00 100.0%
0017110 2899 CAPITAL CONSTRUCTION 1,500 0 1,500 1,500.00 .00 .00 100.0%
0017110 4110 VEHICLE REPAIR MAINTE 4,400 794 5,194 5,053.23 .00 140.31 97.3%
0017110 4140 MILEAGE REIMBURSEMENT 1,750 600 2,350 2,301.24 .00 48.76 97.9%
0017110 4230 PURCHASE OF WATER 1,800 0 1,800 1,800.00 .00 .00 100.0%
0017110 4271 WATER TREATMENT CHEMI 6,800 -1,185 5,615 5,615.00 .00 .00 100.0%
0017110 4300 ELECTRICITY 13,500 0 13,500 13,084.65 .00 415.35 96.9%
0017110 4400 MISCELLANEOUS CONTRAC 31,500 11,435 42,935 36,234.09 4,381.90 2,319.01 94.6%
0017110 4410 FUEL FOR VEHICLES 14,750 0 14,750 14,750.00 .00 .00 100.0%
0017110 4418 BUS TRANSPORTATION 1,200 -725 475 .00 .00 475.00 .0%
0017110 4500 HEATING FUEL 2,500 2,625 5,125 4,632.52 .00 492.48 90.4%
0017110 4800 EQUIP REPAIRS SERV SU 4,200 1,000 5,200 5,192.01 .00 7.99 99.8%
0017110 4820 UNIFORMS & PROTECTIVE 800 -200 600 435.38 .00 164.62 72.6%
0017110 4823 RECREATION FACILITY R 4,200 0 4,200 4,200.00 .00 .00 100.0%
0017110 4824 RECREATION PROGRAMS 43,000 18,975 61,975 61,164.94 500.00 310.06 99.5%
0017110 4825 REC PROGRAM SUPPLIES 10,000 0 10,000 10,000.00 .00 .00 100.0%
0017110 4991 LEASE RENTAL LAND 2,500 0 2,500 2,500.00 .00 .00 100.0%
TOTAL PARKS 346,400 8,594 354,994 345,004.52 4,881.90 5,107.12 98.6%
TOTAL GENERAL FUND 346,400 8,594 354,994 345,004.52 4,881.90 5,107.12 98.6%
TOTAL EXPENSES 346,400 8,594 354,994 345,004.52 4,881.90 5,107.12
GRAND TOTAL 346,400 8,594 354,994 345,004.52 4,881.90 5,107.12 98.6%
** END OF REPORT - Generated by Steve Lovering **