02-04-2014 Recreation Commission
Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
* AGENDA *
REGULAR MEETING * 7:00 p.m.
FEBRUARY 4, 2014
1. ROLL CALL
2. APPROVAL OF MINUTES—January 7, 2014
3. COMMUNICATIONS AND REMARKS FROM VISITORS
a) Monthly Correspondence
b) Budget Control Report (2014)
c) Employee Roster (winter 2013-14)
4. UNFINISHED BUSINESS
a) Gurney Lane Pool Project—Update, Director
5. NEW BUSINESS
a) 2014 Park Projects- Discussion
b) Rush Pond Way—Discussion
c) Any New Discussion Items From Commissioners
6. COMMITTEE REPORTS
• Budget Review —Commissioner Mott
• Safe & Quality Cycling—Commissioner Mott
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Mott
• Planning—Commissioner Switzer
• Program Review—Commissioner Matthews
7. ADDITIONAL INFORMATION or REPORTS— for review and discussion
8. EXECUTIVE SESSION IF NECESSARY
9. ADJOURNMENT
PLEASE NOTE.• Meeting to be held at 7.•00 p.m.in the Queensbury Town Office Building—Supervisors Conference Room.
Queensbury Parks and Recreation Commission
Queensbury, NY 12804 d C trcr
Minutes of the January 7, 2014 regular meeting of the Recreation Commission of the Town of Queensbury held
at the Town of Queensbury Supervisor's Conference Room
Chairman Matthews called the meeting to order at 7:05pm
Roll Call:
• Present—Lloyd Mott,Wendy Matthews, Judy Goralski, Lisa White, Greg Hewlett, Todd Eicher
• Excused—Jennifer Switzer,
• Staff—Steve Lovering, Lori O'Shaughnessy, Jen Baertschi
2.) Approval of Minutes:
Commissioner Hewlett motioned to approve the December 3, 2013 minutes, seconded by Commissioner
White; all members approved
3.) Communications and Remarks from Visitors: (see file for copies)
a.) Monthly Correspondence:
• Letter to Glen and Gary Freiberger regarding the Rush Pond Way trails requesting an easement on their
property. There has not been a reply yet.
• Mountain Mayhem Soccer Tournament requested to use Ridge/Jenkinsville Park on May 10, 2014 -
good event grows every year.
• Resolution for Occupancy Funds for the Queensbury Recreation Department (QRD) expenditures for
2014: brochures, family and youth programs, park beautification supplies and Jenkinsville events.
• Employee Rooster for winter much smaller than summer; basketball, Mat Rats and swimming continue
to be popular.
b.) Budget Control—discussion
4.) Unfinished Business
a) Gurney Lane Pool meeting with engineers (Chazen) and representatives from Paterson and Steves
(contractor). Director Lovering will be emphasize the importance of meeting a deadline to avoid
opening the pool late.
b) Winter recreation (Parks and Programs): Basketball numbers up for the holiday camp, many good
programs planned for February break. There is a lot of Queensbury Union Free School District
(QUFSD) involvement especially WHBI and QES. Flyers go home with students and are available on
the QRD website.
Discussed QUFSD grant and their desire to involve the QRD
5.) New Business
a) 2014 QRD Goals: discussion of possible goals for the upcoming year for the QRD and the
parks. Water quality at Hovey Pond, Freedom Park, and discussion of how to get the word out to
more people in the community and visitors about the free offerings at the various parks. For
example encouraging an organization (runners club,biking club) to hold an event a one of the
parks for exposure to new users.
b) 2014 QRC meeting dates
c) New Town Board Members: a discussion about reaching out to the newly elected members of
the Queensbury Town Board and educate them about all the different QRD programs and
facilities.
6.) Committee Reports
• Budget Review
• Safe and Quality Cycling Bylaws
• School Liaison
• Personnel
• Planning
• Program Review
7.) Additional Information and Reports -
Adjournment—A motion was made by Commissioner Mott, seconded by Commissioner Hewlett to adjourn at
8:14. All members present approved.
Respectfully submitted Approved by:
Judith Goralski Wendy Matthews
Commissioner Chairman
01/27/2014 15:40 ITOWN OF QUEENSBURY
stevel YEAR-TO-DATE BUDGET REPORT I 1
gl
SML - PARKS & RECREATION Igl ytdbud
FOR 2014 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES & WAGES 435,000 0 435,000 19,201.96 .00 415,798.04 4.4%
0017020 1020 OVERTIME 500 0 500 .00 .00 500.00 .0%
0017020 4010 OFFICE SUPPLIES 1,500 0 1,500 .00 .00 1,500.00 .0%
0017020 4030 POSTAGE 3,200 0 3,200 .00 .00 3,200.00 .0%
0017020 4090 TRAINING EDUCATION SU 1,300 0 1,300 .00 .00 1,300.00 .0%
0017020 4120 PRINTING 4,500 0 4,500 .00 .00 4,500.00 .0%
0017020 4400 MISCELLANEOUS CONTRAC 9,800 0 9,800 .00 .00 9,800.00 .0%
0017020 4446 SAFETY TRAINING MATER 200 0 200 .00 .00 200.00 .0%
0017020 4800 EQUIP REPAIRS SERV SU 1,800 0 1,800 .00 .00 1,800.00 .0%
TOTAL RECREATION ADMINISTRATION 457,800 0 457,800 19,201.96 .00 438,598.04 4.2%
TOTAL GENERAL FUND 457,800 0 457,800 19,201.96 .00 438,598.04 4.2%
TOTAL EXPENSES 457,800 0 457,800 19,201.96 .00 438,598.04
GRAND TOTAL 457,800 0 457,800 19,201.96 .00 438,598.04 4.2%
* END OF REPORT - Generated by Steve Lovering **
0112712014 15:29 ITOWN OF QUEENSBURY IPG 1
stevel YEAR-TO-DATE BUDGET REPORT I9lytdbud
SML - PARKS & RECREATION
FOR 2014 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES & WAGES 185,000 0 185,000 10,032.92 .00 174,967.08 5.4%
0017110 1020 OVERTIME 1,800 0 1,800 .00 .00 1,800.00 .0%
0017110 2070 PARK EQUIPMENT 3,500 0 3,500 .00 .00 3,500.00 .0%
0017110 2080 POOL EQUIPMENT 3,500 0 3,500 .00 .00 3,500.00 .0%
0017110 2899 CAPITAL CONSTRUCTION 4,500 0 4,500 .00 .00 4,500.00 .0%
0017110 4110 VEHICLE REPAIR MAINTE 4,800 0 4,800 750.44 .00 4,049.56 15.6%
0017110 4140 MILEAGE REIMBURSEMENT 2,600 0 2,600 .00 .00 2,600.00 .0%
0017110 4230 PURCHASE OF WATER 3,500 0 3,500 45.00 .00 3,455.00 1.3%
0017110 4271 WATER TREATMENT CHEMI 7,800 0 7,800 .00 .00 7,800.00 .0%
0017110 4300 ELECTRICITY 13,500 0 13,500 475.68 .00 13,024.32 3.5%
0017110 4400 MISCELLANEOUS CONTRAC 36,500 0 36,500 1,160.71 .00 35,339.29 3.2%
0017110 4410 FUEL FOR VEHICLES 16,000 0 16,000 .00 .00 16,000.00 .0%
0017110 4418 BUS TRANSPORTATION 2,200 0 2,200 .00 .00 2,200.00 .0%
0017110 4500 HEATING FUEL 4,200 0 4,200 625.37 .00 3,574.63 14.9%
0017110 4800 EQUIP REPAIRS SERV SU 6,000 0 6,000 338.41 .00 5,661.59 5.6%
0017110 4820 UNIFORMS & PROTECTIVE 800 0 800 211.98 .00 588.02 26.5%
0017110 4823 RECREATION FACILITY R 7,200 0 7,200 .00 .00 7,200.00 .0%
0017110 4824 RECREATION PROGRAMS 85,000 0 85,000 4,684.22 9,885.08 70,430.70 17.1%
0017110 4825 REC PROGRAM SUPPLIES 10,000 0 10,000 955.80 .00 9,044.20 9.6%
0017110 4991 LEASE RENTAL LAND 3,800 0 3,800 .00 .00 3,800.00 .0%
TOTAL PARKS 402,200 0 402,200 19,280.53 9,885.08 373,034.39 7.3%