05-06-2014 Recreation Commission
onow Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
* AGENDA *
REGULAR MEETING * 7:00 p.m.
MAY 6, 2014
1. ROLL CALL
2. APPROVAL OF MINUTES—April 1, 2014
3. COMMUNICATIONS AND REMARKS FROM VISITORS
a) Monthly Correspondence
b) Budget Control Report
c) Officer Election Results+ 2014 Committees List
4. UNFINISHED BUSINESS
a) Gurney Lane Pool Project—Update,Asst Dir. &Aquatics Supervisor
5. NEW BUSINESS
a) 2014 Summer Brochure—Update,Assistant Director
b) Any New Discussion Items From Commissioners
6. COMMITTEE REPORTS
• Budget Review —Commissioner Mott
• Safe & Quality Cycling—Commissioner Mott
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Mott
• Planning—Commissioner Switzer
• Program Review—Commissioner Matthews
7. ADDITIONAL INFORMATION or REPORTS— for review and discussion
8. EXECUTIVE SESSION IF NECESSARY
9. ADJOURNMENT
PLEASE NOTE- Meeting to be he/dot 7•00 p.m.in the Queensbury Town Office Building—Supervisors Conference Room.
Queensbury Parks and Recreation Commission
Queensbury, NY 12804
Minutes of the April 12014 regular meeting of the Recreation Commission of the Town of Queensbury held at
the Town of Queensbury Supervisor's Conference Room
Chairman Matthews called the meeting to order at 7:02pm
Roll Call:
• Present—Wendy Matthews, Judy Goralski, Lisa White, Greg Hewlett, Todd Eicher, Jennifer Switzer
• Excused—Lloyd Mott
• Staff—Steve Lovering, Lori O'Shaughnessy, Jen Baertschi
• Guests—Queensbury High School Students (2)
2.) Approval of Minutes:
Commissioner White motioned to approve the February 4, 2014 minutes, seconded by Commissioner
Hewlett; all members approved. Please note the March 4, 2014 meeting was canceled due to a lack of a quorum.
3.) Annual Organizational meeting — carried over from March due to cancellation of March meeting
• Wendy Matthews —nominated and seconded to continue as the Chairman
• Lloyd Mott—nominated and seconded to continue as the Vice Chairman
• Judy Goralski—nominated and seconded to continue as the Secretary
• Committee assignments also determined
4.) Communications and Remarks from Visitors: (see file for copies)
a.) Monthly Correspondence:
• Thank you letter from a family about QRD movie night
• Thank you letter from Mickey Hayes regarding Spartan Hooper Basketball and Pigskin football
programs
• Hike-a-thon—Paul Breslin inquired if the QRC would sponsor this year's Hike-A-Thon. QRC declined
and recommended he contact the Town Supervisor.
b.) Budget Control—
Heating costs higher than anticipated for the barn at Jenkinsville due to unusually cold winter
c.) Employee Rooster
5.) Unfinished Business (see file for copies)
a) Gurney Lane Pool: The engineer concrete specialist is very optimistic about the condition of the
current concrete walls. There are however some sections of concrete that should be replaced due to
cracks. Weather notwithstanding the project may be able to get ahead of schedule.
b) Winter Programs: All programs almost finished;just adult programs and some afterschool
activities still wrapping up.
C) Sandy Bay Property: The land was acquired in the 1980s. It is a landlocked parcel, with no
parking. Cannot be used for public swimming because Department of Health requires ancillary
facilities. Director Lovering will contact the DEC to inquire is there are any plans for this parcel in
the near future.
6.) New Business
a) Food Vendor Fee for Jenkinsville Park (see files copies): discussion about allowing a vendor
to contract to sell food and other items at Jenkinsville Park. Discussion included; concerns about
insurance, contract, checking with the Town Attorney regarding the contract. QRC passed a
resolution to allow a vendor for the 2014 season (Ostrander @ $20/day fee).
b) Parks Report: Gurney Lane was well used the winter during the weekends and school vacations
c) Scholarship for Travel Basketball: an inquiry was made to see of the QRC would sponsor a
scholarship for travel basketball team. After discussion it was decided not to provide a
scholarship. It was suggested that the team apply for Occupancy Tax funding. The feeling by
the Commissioners was that this gesture would create an increased demand to do so for other
programs and available funding would not support the demand.
6.) Committee Reports
• Budget Review
• Safe and Quality Cycling Bylaws
• School Liaison
• Personnel
• Planning
• Program Review
7.) Additional Information and Reports (see file for copies)
• Mountain Bike Race at Gurney Lane: A mountain bike race will take place at Gurney Lane Park on
August 9, 2014. There will be three levels and a kid's race as well. Queensbury Recreation Department
will be the host and have information available for the public. All proceeds will go to Camp Under the
Woods.
Adjournment—A motion was made by Commissioner Switzer, seconded by Commissioner Eicher to adjourn
at 8:24. All members present approved.
Respectfully submitted Approved by:
Judith Goralski Wendy Matthews
Commissioner Chairman
05/01/2014 16:12 ITOWN OF QUEENSBURY IPG 1
stevel IYEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2014 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES & WAGES 435,000 0 435,000 85,231.60 .00 349,768.40 19.6%
0017020 1020 OVERTIME 500 0 500 168.51 .00 331.49 33.7%
0017020 4010 OFFICE SUPPLIES 1,500 0 1,500 289.10 641.48 569.42 62.0%
0017020 4030 POSTAGE 3,200 0 3,200 452.50 .00 2,747.50 14.1%
0017020 4090 TRAINING EDUCATION SU 1,300 0 1,300 1,300.00 .00 .00 100.0%
0017020 4120 PRINTING 4,500 0 4,500 19.60 .00 4,480.40 .4%
0017020 4400 MISCELLANEOUS CONTRAC 9,800 0 9,800 954.08 254.76 8,591.16 12.3%
0017020 4446 SAFETY TRAINING MATER 200 0 200 109.10 .00 90.90 54.6%
0017020 4800 EQUIP REPAIRS SERV SU 1,800 0 1,800 239.36 .00 1,560.64 13.3%
TOTAL RECREATION ADMINISTRATION 457,800 0 457,800 88,763.85 896.24 368,139.91 19.6%
TOTAL GENERAL FUND 457,800 0 457,800 88,763.85 896.24 368,139.91 19.6%
TOTAL EXPENSES 457,800 0 457,800 88,763.85 896.24 368,139.91
GRAND TOTAL 457,800 0 457,800 88,763.85 896.24 368,139.91 19.6%
** END OF REPORT - Generated by Steve Lovering **
05/01/2014 16:12 ITOWN OF QUEENSBURY IPG 1
stevel IYEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2014 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES & WAGES 185,000 0 185,000 47,729.02 .00 137,270.98 25.8%
0017110 1020 OVERTIME 1,800 0 1,800 280.40 .00 1,519.60 15.6%
0017110 2070 PARK EQUIPMENT 3,500 0 3,500 1,133.83 168.49 2,197.68 37.2%
0017110 2080 POOL EQUIPMENT 3,500 0 3,500 .00 .00 3,500.00 .0%
0017110 2899 CAPITAL CONSTRUCTION 4,500 0 4,500 .00 .00 4,500.00 .0%
0017110 4110 VEHICLE REPAIR MAINTE 4,800 0 4,800 3,750.32 .00 1,049.68 78.1%
0017110 4140 MILEAGE REIMBURSEMENT 2,600 0 2,600 619.74 .00 1,980.26 23.8%
0017110 4230 PURCHASE OF WATER 3,500 0 3,500 116.45 .00 3,383.55 3.3%
0017110 4271 WATER TREATMENT CHEMI 7,800 0 7,800 .00 6,500.00 1,300.00 83.3%
0017110 4300 ELECTRICITY 13,500 0 13,500 5,415.05 .00 8,084.95 40.1%
0017110 4400 MISCELLANEOUS CONTRAC 36,500 -1,000 35,500 9,165.54 5,428.95 20,905.51 41.1%
0017110 4410 FUEL FOR VEHICLES 16,000 0 16,000 3,524.96 7,835.26 4,639.78 71.0%
0017110 4418 BUS TRANSPORTATION 2,200 0 2,200 .00 .00 2,200.00 .0%
0017110 4500 HEATING FUEL 4,200 1,000 5,200 4,451.11 .00 748.89 85.6%
0017110 4800 EQUIP REPAIRS SERV SU 6,000 0 6,000 2,215.44 .00 3,784.56 36.9%
0017110 4820 UNIFORMS & PROTECTIVE 800 0 800 430.55 .00 369.45 53.8%
0017110 4823 RECREATION FACILITY R 7,200 0 7,200 797.42 .00 6,402.58 11.1%
0017110 4824 RECREATION PROGRAMS 85,000 0 85,000 12,732.34 11,354.54 609913.12 28.3%
0017110 4825 REC PROGRAM SUPPLIES 10,000 0 10,000 1,135.80 .00 8,864.20 11.4%
0017110 4991 LEASE RENTAL LAND 3,800 0 3,800 .00 .00 3,800.00 .0%
TOTAL PARKS 402,200 0 402,200 93,497.97 31,287.24 277,414.79 31.0%
TOTAL GENERAL FUND 402,200 0 402,200 93,497.97 31,287.24 277,414.79 31.0%
TOTAL EXPENSES 402,200 0 402,200 93,497.97 31,287.24 277,414.79
GRAND TOTAL 402,200 0 402,200 93,497.97 31,287.24 277,414.79 31.0%
** END OF REPORT - Generated by Steve Lovering **