07-29-2014 Recreation Commission
ONOW Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
* AGENDA *
REGULAR MEETING * 7:00 p.m.
My 29, 2014
1. ROLL CALL
2. APPROVAL OF MINUTES—June 3, 2014
3. COMMUNICATIONS AND REMARKS FROM VISITORS
a) Monthly Correspondence
b) Budget Control Report
4. UNFINISHED BUSINESS
a) Gurney Lane Pool Project—Update, Director
b) Rush Pond—Update, Director
5. NEW BUSINESS
a) 2015 Budget- Discussion
b) Gurney Lane New Mtn. Bike Trails- Update, Director
c) Gurney Lane Infrastructure Upgrade—Discussion
d) Any New Discussion Items From Commissioners
6. COMMITTEE REPORTS
• Budget Review —Commissioner Mott
• Safe& Quality Cycling—Commissioner Mott
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Mott
• Planning—Commissioner Switzer
• Program Review—Commissioner Eicher
7. ADDITIONAL INFORMATION or REPORTS— for review and discussion
8. EXECUTIVE SESSION IF NECESSARY
9. ADJOURNMENT
PLEASE NOTE.• Meeting to he held of 7.•00 p.m.in the Queenshury Town Office Building—Supervisors Conference Room.
Queensbury Parks and Recreation Commission
Queensbury, NY 12804
Minutes of the June 3, 2014 regular meeting of the Recreation Commission of the Town of Queensbury held at
the Town of Queensbury Supervisor's Conference Room
Chairman Mott called the meeting to order at 7:08pm
Roll Call:
• Present—Judy Goralski, Lloyd Mott, Todd Eicher
• Excused—Jennifer Switzer, Wendy Matthews, Lisa White, Greg Hewlett,
• Staff—Director Steve Lovering
• Guests—QHS Student and parent observing for participation in government class
2.) Approval of Minutes:
Due to a lack of a quorum the minutes from the May 6t" meeting could not be approved
3.) Communications and Remarks from Visitors: (see file for copies)
a.) Monthly Correspondence:
Resolution: Kaitlin O'Shaughnessy will be working registration through August
Memo to The Town Council: clarification of local law resolution 274 passed originally passed in 2011.
This clarification was needed regarding transient merchants and peddlers at town parks.
Halfway Brook Clean-Up dam May 20, 2014 - three bags of garbage were collected.
NYSDOH Tick and Lyme Study: Gurney Lane is part of the study. The program is administered through
Paul Smith's College.
Hovey Pond Parking: some patrons are parking on the lawn. This was brought to Director Lovering's
attention via the Friends of Hovey Pond.
b.) Budget Control—
Update on budget. Discussed the state mandated minimum wage implementation and the fluctuation of
the cost of utilities and fuel.
4.) Unfinished Business (see file for copies)
a.) Gurney Lane Pool: Project is still under budget by approximately $7800.00. Final piece of
installation for a grid system over the new gutters needs to be completed. Still anticipating a 6/28/14
opening. Director Lovering also gave an overview of the May payments and remaining work to be
done.
b.) 2014 Park Projects Update: Director Lovering provided an overview of the projects that have
been completed and are due for completion at the following parks; Jenkinsville, Hudson River Park
and Hovey Pond
5.) New Business (see file for copies)
a) Rush Pond Way Bike Trails: There is a potential for a capital project to create bike trails. A
possible transfer of funds that were set aside for the Faith Bible Institute.
b) Customer Survey Cards: the sample customer survey cards were shared with the commissioners.
c) Parks Report: Director Lovering provided a narrative of park activity for April 2014. Also saw a
photograph of the new playground to be installed at Gurney Lane.
d.) New Discussion Items From Commissioners: none at this time
6.) Committee Reports
• Budget Review
• Safe and Quality Cycling Bylaws-
• School Liaison
• Personnel
• Planning
• Program Review
7.) Additional Information and Reports
None
Adjournment— A motion was made by Commissioner Eicher, seconded by Commissioner Goralski to adjourn
at 7:59. All members present approved.
Respectfully submitted Approved by:
Judith Goralski Wendy Matthews
Commissioner Chairman
07/25/2014 16:10 ITOWN OF QUEENSBURY JPG 1
Stevel IYEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2014 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP AD]STMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES & WAGES 435,000 0 435,000 235,463.53 .00 199,536.47 54.1%
0017020 1020 OVERTIME 500 0 500 483.54 .00 16.46 96.7%
0017020 4010 OFFICE SUPPLIES 1,500 0 1,500 563.46 367.12 569.42 62.0%
0017020 4030 POSTAGE 3,200 0 3,200 1,030.83 .00 2,169.17 32.2%
0017020 4090 TRAINING EDUCATION SU 1,300 0 1,300 1,300.00 .00 .00 100.0%
0017020 4120 PRINTING 4,500 0 4,500 1,814.97 .00 2,685.03 40.3%
0017020 4400 MISCELLANEOUS CONTRAC 9,800 0 9,800 7,505.39 125.00 2,169.61 77.9%
0017020 4446 SAFETY TRAINING MATER 200 0 200 109.10 .00 90.90 54.6%
0017020 4800 EQUIP REPAIRS SERV SU 1,800 0 1,800 650.49 1,117.62 31.89 98.2%
TOTAL RECREATION ADMINISTRATION 457,800 0 457,800 248,921.31 1,609.74 207,268.95 54.7%
TOTAL GENERAL FUND 457,800 0 457,800 248,921.31 1,609.74 207,268.95 54.7%
TOTAL EXPENSES 457,800 0 457,800 248,921.31 1,609.74 207,268.95
GRAND TOTAL 457,800 0 457,800 248,921.31 1,609.74 207,268.95 54.7%
** END OF REPORT - Generated by Steve Lovering **
07/25/2014 16:09 ]TOWN OF QUEENSBURY JPG 1
Stevel YEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2014 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP AD]STMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES & WAGES 185,000 0 185,000 97,484.66 .00 87,515.34 52.7%
0017110 1020 OVERTIME 1,800 0 1,800 1,986.27 .00 -186.27 110.3%*
0017110 2070 PARK EQUIPMENT 3,500 0 3,500 3,066.06 134.90 299.04 91.5%
0017110 2080 POOL EQUIPMENT 3,500 0 3,500 3,394.21 100.00 5.79 99.8%
0017110 2899 CAPITAL CONSTRUCTION 4,500 0 4,500 2,997.55 .00 1,502.45 66.6%
0017110 4110 VEHICLE REPAIR MAINTE 4,800 0 4,800 3,950.11 .00 849.89 82.3%
0017110 4140 MILEAGE REIMBURSEMENT 2,600 0 2,600 1,906.62 .00 693.38 73.3%
0017110 4230 PURCHASE OF WATER 3,500 0 3,500 327.45 .00 3,172.55 9.4%
0017110 4271 WATER TREATMENT CHEMI 7,800 0 7,800 2,271.35 4,934.01 594.64 92.4%
0017110 4300 ELECTRICITY 13,500 0 13,500 8,380.25 .00 5,119.75 62.1%
0017110 4400 MISCELLANEOUS CONTRAC 36,500 1,500 38,000 15,662.21 6,679.58 15,658.21 58.8%
0017110 4410 FUEL FOR VEHICLES 16,000 0 16,000 7,939.19 5,416.24 2,644.57 83.5%
0017110 4418 BUS TRANSPORTATION 2,200 0 2,200 193.08 .00 2,006.92 8.8%
0017110 4500 HEATING FUEL 4,200 1,000 5,200 4,451.11 .00 748.89 85.6%
0017110 4800 EQUIP REPAIRS SERV SU 6,000 0 6,000 3,378.43 .00 2,621.57 56.3%
0017110 4820 UNIFORMS & PROTECTIVE 800 0 800 489.08 .00 310.92 61.1%
0017110 4823 RECREATION FACILITY R 7,200 0 7,200 6,386.37 83.00 730.63 89.9%
0017110 4824 RECREATION PROGRAMS 85,000 0 85,000 41,088.34 29,152.96 14,758.70 82.6%
0017110 4825 REC PROGRAM SUPPLIES 10,000 30,000 40,000 5,060.00 .00 34,940.00 12.7%
0017110 4991 LEASE RENTAL LAND 3,800 0 3,800 1,220.00 .00 2,580.00 32.1%
TOTAL PARKS 402,200 32,500 434,700 211,632.34 46,500.69 176,566.97 59.4%
TOTAL GENERAL FUND 402,200 32,500 434,700 211,632.34 46,500.69 176,566.97 59.4%
TOTAL EXPENSES 402,200 32,500 434,700 211,632.34 46,500.69 176,566.97
GRAND TOTAL 402,200 32,500 434,700 211,632.34 46,500.69 176,566.97 59.4%
** END OF REPORT - Generated by Steve Lovering **