10-07-2014 Recreation Commission
ovow Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
* AGENDA *
REGULAR MEETING * 7:00 p.m.
October 7, 2014
1. ROLL CALL
2. APPROVAL OF MINUTES—September 2, 2014
3. COMMUNICATIONS AND REMARKS
a) YTD Budget Report
b) Monthly Correspondence
4. UNFINISHED BUSINESS
a) ATV Enforcement Meeting—Update, Director
b) 2015 Budget— Update, Director
5. NEW BUSINESS
a) Rush Pond Capital Project—Update, Director
b) 2015 Winter Brochure/programs- Discussion
c) YTD Recreation Assessment Fees- Discussion
d) Any New Discussion Items From Commissioners
6. COMMITTEE REPORTS
• Budget Review —Commissioner Mott
• Safe & Quality Cycling—Commissioner Mott
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Mott
• Planning—Commissioner Switzer
• Program Review—Commissioner Eicher
7. ADDITIONAL INFORMATION or REPORTS— for review and discussion
8. EXECUTIVE SESSION IF NECESSARY
9. ADJOURNMENT
PLEASE NOTE.• Meeting to he held of 7.•00 p.m.in the Queensbury Town Office Building—Supervisors Conference Room.
Queensbury Parks and Recreation Commission
Queensbury, NY 12804
Minutes of the September 2, 2014 regular meeting of the Recreation Commission of the Town of Queensbury
held at the Town of Queensbury Supervisor's Conference Room
Chairman Matthews called the meeting to order at 7:O1pm
Roll Call:
• Present—Judy Goralski, Jennifer Switzer,Wendy Matthews, Lisa White, Greg Hewlett, Todd Eicher
• Excused—Lloyd Mott, Lisa White
• Staff—Director Steve Lovering, Program Coordinator Lori O'Shaughnessy Assistant Program
Coordinator Jen Baertschi,
• 2.) Approval of Minutes:
Commissioner Hewett motioned to approve the July 29, 2014 minutes, seconded by Commissioner
Eicher; all members approved
3.) Communications and Remarks from Visitors: (see file for copies)
a.) Monthly Correspondence:
Letter from Bob Underwood complimenting the Churney Gurney event held in August
Letter from Roger Biss positively commenting on the mountain bike trails at Gurney Lane
Letter from Karen Andrews commenting that the Hudson Pointe trail system needs upgraded signage
Letter from Maureen Schmidt and Karen Sheehan complimenting Q-Club
Letter from Director Lovering requesting a transfer of monies to Rush Pond
Budget Control—
One more payment needs to be made to the Gurney Lane contractor. It will be paid once the contractor
generated at final invoice.
4.) Unfinished Business (see file for copies)
a.) Gurney Lane Pool Project: there are some anticipated funds that will be left over after final
invoice is paid. These will be used to take care a list of small items.
b.) Hovey Pond Water Ouali1y: a permit will needed from the Army Core of Engineers. The DEC
will also need to be involved. These discussions are anticipated to happen in the fall of 2014.
b.) 2015 Budget Report: had a budget meeting with Supervisor Strough, in addition to Director
Lovering were Commissioners Mott and Hewlett. Discussed operating budget, revenue projection
for 2015, salary of an employee.
5.) New Business (see file for copies)
a) 2014 Summer Programs: People were happy with the variety of programs offered. Gurney Lane
closed 11-12 times due to the weather.
b) 2015 Seasonal Brochures: A discussion about online brochures versus hardcopy. It was suggested
that the QRD website needs to be improved in order to transition to online.
c) 2014-2015 Park Projects: Director will create an agenda of what maintenance projects need to for
2015
d) Hudson Pointe ATV/Trail Issues: Director Lovering is attempting to have a local law rewritten to
stiffen penalties for riding ATV on public land. Erosion tracks made by the ATV can be seen from
aerial photographs.
New Discussion From Commissioners:
e) Churney Gurney Feedback: The participants were very impressed with the venue. About $1500
was raised for Camp Comfort.
f) QHS Track Coach Interested in using Gurney Lane Trails: Bob Underwood would like to use
the trails for the QHS cross country team.
6.) Committee Reports
• Budget Review
• Safe and Quality Cycling Bylaws-
• School Liaison
• Personnel
• Planning
• Program Review
7.) Additional Information and Reports
Adjournment—A motion was made by Commissioner Goralski, seconded by Commissioner Switzer to
adjourn at 8:07. All members present approved.
Respectfully submitted Approved by:
Judith Goralski Wendy Matthews
Commissioner Chairman
10/02/2014 14:51 ITOWN OF QUEENSBURY IPG 1
Stevel IYEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2014 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES & WAGES 435,000 0 435,000 353,410.51 .00 81,589.49 81.2%
0017020 1020 OVERTIME 500 0 500 483.54 .00 16.46 96.7%
0017020 4010 OFFICE SUPPLIES 1,500 0 1,500 773.85 156.73 569.42 62.0%
0017020 4030 POSTAGE 3,200 0 3,200 1,797.79 .00 1,402.21 56.2%
0017020 4090 TRAINING EDUCATION SU 1,300 0 1,300 1,300.00 .00 .00 100.0%
0017020 4120 PRINTING 4,500 0 4,500 2,591.22 .00 1,908.78 57.6%
0017020 4400 MISCELLANEOUS CONTRAC 9,800 0 9,800 8,035.39 .00 1,764.61 82.0%
0017020 4446 SAFETY TRAINING MATER 200 0 200 136.10 .00 63.90 68.1%
0017020 4800 EQUIP REPAIRS SERV SU 1,800 0 1,800 1,284.09 .00 515.91 71.3%
TOTAL RECREATION ADMINISTRATION 457,800 0 457,800 369,812.49 156.73 87,830.78 80.8%
TOTAL GENERAL FUND 457,800 0 457,800 369,812.49 156.73 87,830.78 80.8%
TOTAL EXPENSES 457,800 0 457,800 369,812.49 156.73 87,830.78
GRAND TOTAL 457,800 0 457,800 369,812.49 156.73 87,830.78 80.8%
** END OF REPORT - Generated by Steve Lovering **
10/02/2014 14:50 ITOWN OF QUEENSBURY LPG 1
stevel YEAR-TO-DATE BUDGET REPORT 1glytdbud
5ML - PARKS & RECREATION
FOR 2014 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES & WAGES 185,000 -2,000 183,000 124,389.38 .00 58,610.62 68.0%
0017110 1020 OVERTIME 1,800 2,000 3,800 2,125.21 .00 1,674.79 55.9%
0017110 2070 PARK EQUIPMENT 3,500 0 3,500 3,493.22 .00 6.78 99.8%
0017110 2080 POOL EQUIPMENT 3,500 0 3,500 3,468.73 .00 31.27 99.1%
0017110 2899 CAPITAL CONSTRUCTION 4,500 0 4,500 2,997.55 .00 1,502.45 66.6%
0017110 4110 VEHICLE REPAIR MAINTE 4,800 2,000 6,800 5,150.10 .00 1,649.90 75.7%
0017110 4140 MILEAGE REIMBURSEMENT 2,600 1,500 4,100 2,884.38 .00 1,215.62 70.4%
0017110 4230 PURCHASE OF WATER 3,500 0 3,500 1,046.65 .00 2,453.35 29.9%
0017110 4271 WATER TREATMENT CHEMI 7,800 0 7,800 5,409.90 .00 2,390.10 69.4%
0017110 4300 ELECTRICITY 13,500 0 13,500 12,642.08 .00 857.92 93.6%
0017110 4400 MISCELLANEOUS CONTRAC 36,500 5,500 42,000 30,224.86 3,885.87 7,889.27 81.2%
0017110 4410 FUEL FOR VEHICLES 16,000 0 16,000 10,995.15 3,313.96 1,690.89 89.4%
0017110 4418 BUS TRANSPORTATION 2,200 0 2,200 2,072.36 .00 127.64 94.2%
0017110 4500 HEATING FUEL 4,200 1,000 5,200 4,451.11 .00 748.89 85.6%
0017110 4800 EQUIP REPAIRS SERV SU 6,000 0 6,000 4,201.17 .00 1,798.83 70.0%
0017110 4820 UNIFORMS & PROTECTIVE 800 0 800 489.08 .00 310.92 61.1%
0017110 4823 RECREATION FACILITY R 7,200 7,500 14,700 12,267.42 .00 2,432.58 83.5%
0017110 4824 RECREATION PROGRAMS 85,000 15,000 100,000 79,713.26 13,372.21 6,914.53 93.1%
0017110 4825 REC PROGRAM SUPPLIES 10,000 0 10,000 8,177.40 .00 1,822.60 81.8%
0017110 4991 LEASE RENTAL LAND 3,800 0 3,800 2,790.00 .00 1,010.00 73.4%
TOTAL PARKS 402,200 32,500 434,700 318,989.01 20,572.04 95,138.95 78.1%
TOTAL GENERAL FUND 402,200 32,500 434,700 318,989.01 20,572.04 95,138.95 78.1%
TOTAL EXPENSES 402,200 32,500 434,700 318,989.01 20,572.04 95,138.95
GRAND TOTAL 402,200 32,500 434,700 318,989.01 20,572.04 95,138.95 78.1%
** END OF REPORT - Generated by Steve Lovering **