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FINANCIAL\2014\Establish Cap Proj Fund 205—hifonnation Tecluiology—Accept eVision Website Proposal— 11-17-14
RESOLUTION AUTHORIZING ESTABLISHMENT OF INFORMATION
TECHNOLOGY CAPITAL PROJECT FUND #205 AND ENGAGEMENT
OF SERVICES OF EVISION DIGITAL MARKETING FOR
TOWN WEBSITE DESIGN AND REPLACEMENT
RESOLUTION NO.: , 2014
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Town of Queensbury wishes to establish a Capital Project that will
provide for multi-year information technology (IT) purchases, upgrades, equipment replacements,
etc., and the design and replacement of the Town's Website, and
WHEREAS, improvement of the Town's IT infrastructure and improvement of the
Town's available technology will include multiple components, and
WHEREAS, the Town wishes to establish and fund the Revenue and Expense Accounts
for the Capital Project in a total amount of$200,000, and
WHEREAS, the Town of Queensbury's Purchasing Agent requested proposals for the design
and replacement of the Town's Website which is a key component of the Capital Project, and
WHEREAS, the Purchasing Agent received one (1) proposal from eVision Digital Marketing,
LLC (eVision) and has reviewed that proposal to determine its suitability for Town purposes and has
recommended that the Town Board accept eVision's proposal to design and replace the Town's
website as set forth in eVision's October 3, 2014 proposal presented at this meeting for an amount not
to exceed $16,025 for WordPress website design, and
WHEREAS, the Purchasing Agent has further recommended that the Town utilize the Search
Engine Optimization Plan proposed by eVision at a cost of$633 per month for a 12 month period, and
WHEREAS, accordingly, the Town Board wishes to establish a Capital Project Fund for
the IT Project and further wishes to authorize such engagement of eVision and,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the
establishment of the Information Technology Capital Project and Information Technology Capital
Project Fund #205 in the amount of$200,000 which will establish funding for expenses associated
with this Capital Project, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that funding for such
Capital Project shall be by a transfer from Capital Reserve Fund #64 in the amount of$200,000 to
transfer to Information Technology Capital Project Fund #205, and
BE IT FURTHER,
RESOLVED that the Town Board authorizes and directs the Town Budget Officer to
take all action necessary to establish the following accounts for such appropriations and revenues
as necessary:
• Revenue Acct No. —205-0000-55031 (Interfund Revenue) $200,000;
• Expense Acct No. —205-1680-2032 (Computer Hardware) $150,000;
• Expense Acct No. —205-1680-4720 (Consultants) $50,000
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• Increase Appr 001-9950-9030-0064 Transfer to Cap Project $200,000;
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and accepts the proposal of eVision
Digital Marketing, LLC (eVision) for WordPress website design to replace the Town's website,
for an amount not to exceed $16,025 provided that such amounts shall be paid upon presentation
of appropriate vouchers to the Town and shall not include any prepayment for services, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and accepts the proposal of eVision
Digital Marketing, LLC (eVision)for the Search Engine Optimization Plan at a cost of$633 per month
for a period of 12 months as generally set forth in eVision's October 3, 2014 proposal presented at this
meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to amend the Town Budget, make any adjustments, budget amendments, transfers or
prepare any documentation necessary to establish such appropriations and estimated revenues,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to sign
any necessary Agreements or documentation associated with the engagement of the services of eVision
in form acceptable to the Town Supervisor, Town Counsel and/or Town Budget Officer, and the
Town Supervisor, Purchasing Agent and/or Town Budget Officer to take any and all actions necessary
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to effectuate all terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with the
provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town Clerk
to publish and post such notices and take such other actions as may be required by law.
Duly adopted this 17th day of November, 2014, by the following vote:
AYES
NOE S
AB SENT :
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