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2015-01-15 SP MTG 3 SPECIAL TOWN BOARD MEETING 01-15-2015 MTG #3 527 SPECIAL TOWN BOARD MEETING MTG#3 JANUARY 15, 2015 RES# 39-49 7:00 P.M. BOARD MEMBERS PRESENT SUPERVISOR JOHN STROUGH COUNCILMAN ANTHONY METIVIER COUNCILMAN BRIAN CLEMENTS COUNCILMAN DOUG IRISH COUNCILMAN WILLIAM VANNESS SUPERVISOR STROUGH- Called meeting to order. 1.0 RESOLUTIONS: RESOLUTION ESTABLISHING CLERK(PART-TIME) POSITION RESOLUTION NO.: 39,2015 INTRODUCED BY: Mr.William VanNess WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr.Doug Irish WHEREBY,the Queensbun-Town Board wishes to establish a Clerk(part-time)position to provide for part-time assistance in the Town Historian's Office as set forth in the New Position Duties Statement adopted by the Warren Count` Department of Civil Service presented at this meeting, NOW,THEREFORE, BE IT RESOLVED, that the Queensbun-Town Board hereby establishes the Clerk (part-time) position as set forth in the New Position Duties Statement adopted by the Warren Count` Department of Civil Service and presented at this meeting,and BE IT FURTHER- RESOLVED, that the Town Board hereby authorizes and directs the Town Supervisor, Town Historian and/or Town Budget Officer to complete any documentation and take such other and further action necessary to effectuate the terms of this Resolution. Duly adopted this 15 1h day of January,2015,by the following vote: AYES Mr. Metivier,Mr. Clements,Mr. Irish,Mr. VanNess,Mr. Strough NOES None ABSENT: None RESOLUTION AMENDING RESOLUTION NO.: 405,2014 REGARDING TITLE OF CLERK(PART-TIME) IN TOWN HISTORIAN'S OFFICE RESOLUTION NO.: 40,2015 SPECIAL TOWN BOARD MEETING 01-15-2015 MTG #3 528 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, by Resolution No.: 405, 2014 the Queensbury Town Board authorized the hiring of Brittany Cole to work as a temporary, part-time Assistant in the Town Historian's Office, and WHEREAS, Warren County Civil Service has advised that the title for such position should instead be Clerk (part-time) in accordance with its New Position Duties Statement presented at this meeting, and WHEREAS, the Town Board wishes to amend Resolution No.: 405, 2014 accordingly to change all references of"part-time Assistant"to"Clerk(part-time)," NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby amends Resolution No.: 405, 2014 such that "Clerk (part-time)" shall be substituted therein for all references of"part-time Assistant," and BE IT FURTHER, RESOLVED, that the Town Board hereby affirms and ratifies Resolution No.: 405, 2014 in all other respects. Duly adopted this 15th day of January, 2015, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough, Mr. Metivier NOES None ABSENT: None RESOLUTION ESTABLISHING SENIOR CLERK POSITION RESOLUTION NO.: 41,2015 INTRODUCED BY: Mr. Doug Irish WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr.William VanNess WHEREBY, the Queensbury Town Board wishes to establish a full-time Senior Clerk position in the Department of Building and Codes as set forth in the New Position Duties Statement adopted by the Warren County Department of Civil Service presented at this meeting, SPECIAL TOWN BOARD MEETING 01-15-2015 MTG #3 529 NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby establishes the full-time Senior Clerk position as set forth in the New Position Duties Statement adopted by the Warren County Department of Civil Service and presented at this meeting, and BE IT FURTHER, RESOLVED, that the Town Board hereby authorizes and directs the Town Supervisor, Director of Building and Codes and/or Town Budget Officer to complete any documentation and take such other and further action necessary to effectuate the terms of this Resolution. Duly adopted this 15th day of January, 2015, by the following vote: AYES Mr. Irish, Mr. VanNess, Mr. Strough, Mr. Metivier, Mr. Clements NOES None ABSENT: None RESOLUTION AUTHORIZING HIRING OF RICHARD RYAN AS SENIOR CLERK FOR DEPARTMENT OF BUILDING AND CODES RESOLUTION NO.: 42,2015 INTRODUCED BY: Mr. Brian Clements WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr.Anthony Metivier WHEREAS, the Town of Queensbury's Director of Building and Codes (Director) has advised the Town Board that there is a vacant, Senior Clerk position in the Department as a result of a recent transfer, and WHEREAS, the Director posted availability for the position, reviewed the current Warren County Civil Service List for the position, reviewed resumes, interviewed candidates and has recommended that the Town Board authorize the provisional employment of Richard Ryan as Senior Clerk as Mr. Ryan meets the requirements for the position and is listed as a valid candidate on the Warren County Civil Service List for the position, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs the hiring of Richard Ryan as a full-time Senior Clerk in the Town's Building and Codes Department effective on or about January 27 th, 2015 subject to Mr. Ryan's passing of a pre-employment physical as SPECIAL TOWN BOARD MEETING 01-15-2015 MTG #3 530 required by Town Policy, completion of an eight (8) month probationary period and any other applicable Civil Service requirements, and contingent upon the Town successfully completing background checks as reasonably necessary to judge fitness for the duties for which hired and drug and/or alcohol screening and BE IT FURTHER, RESOLVED, that Mr. Ryan shall be paid the hourly rate of pay for the Senior Clerk position as delineated in the Town's current Agreement with the Civil Service Employees Association, and BE IT FURTHER, RESOLVED, that the Town Board hereby authorizes and directs the Town Supervisor, Director of Building and Codes and/or Town Budget Officer to complete any forms and take any action necessary to effectuate the terms of this Resolution. Duly adopted this 15th day of January, 2015 by the following vote: AYES Mr. VanNess, Mr. Strough, Mr. Metivier, Mr. Clements, Mr. Irish NOES None ABSENT: None RESOLUTION SETTING PUBLIC HEARING ON PROPOSED LOCAL LAW NO. OF 2015 TO ESTABLISH TEMPORARY MORATORIUM ON RESIDENTIAL MULTIFAMILY CONSTRUCTION WITHIN BAY ROAD OFFICE DISTRICT RESOLUTION NO.: 43,2015 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr.William VanNess WHEREAS, the Queensbury Town Board wishes to consider adoption of Local Law No.: of 2015 entitled, "A Local Law to Establish a Temporary Moratorium on Residential Multifamily Construction in the Bay Road Office District" which Law shall authorize a temporary, six (6) month moratorium on site plan review and subdivision applications regarding residential multifamily use properties located within the Town of Queensbury's Bay Road Office District through July 26th, 2015 or any earlier date that the Town Board adopts an updated Comprehensive Land Use Plan, Zoning Ordinance and Map and/or Subdivision Regulations relating to residential uses in the Bay Road Corridor, whichever date comes first, and WHEREAS, this legislation is authorized in accordance with New York State Municipal Home Rule Law §10, and SPECIAL TOWN BOARD MEETING 01-15-2015 MTG #3 531 WHEREAS, the Town Board wishes to set a public hearing concerning adoption of this Local Law, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board shall meet and hold a public hearing at the Queensbury Activities Center, 742 Bay Road, Queensbury at 7:00 p.m. on Monday, January 26'1' 2015 to hear all interested persons and take any necessary action provided by law concerning proposed Local Law No.: of 2015, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Queensbury Town Clerk to publish and post a Notice of Public Hearing concerning proposed Local Law No. of 2015 in the manner provided by law and send the Notice of Public Hearing to the Clerk of the Warren County Board of Supervisors, Warren County Planning Department, Town of Queensbury Planning Board and other communities or agencies that it is necessary to give written notice to in accordance with New York State Town Law §264 and §265, the Town's Zoning Regulations and the Laws of the State of New York, and BE IT FURTHER, RESOLVED, that the Town Board hereby refers such proposed Local Law to the Warren County Planning Department and the Queensbury Planning Board for their advisory recommendations in accordance with General Municipal Law §239-m and Queensbury Town Code §179-15-020, and directs the Community Development Department to take all actions necessary to effect such referrals. Duly adopted this 15th day of January, 2015, by the following vote: AYES Mr. Strough, Mr. Metivier, Mr. Clements, Mr. Irish, Mr. VanNess NOES None ABSENT: None RESOLUTION AMENDING RESOLUTION NO.: 8,2015 REGARDING WEST GLENS FALLS VOLUNTEER FIRE COMPANY, INC.'S PURCHASE OF SCOTT AIR PACKS AND ASSOCIATED FINANCING FOR SUCH PURCHASE RESOLUTION NO.: 44,2015 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements SPECIAL TOWN BOARD MEETING 01-15-2015 MTG #3 532 WHEREAS, by Resolution No.: 8, 2015, the Queensbury Town Board authorized the West Glens Falls Volunteer Fire Company, Inc.'s proposal to purchase 27 Scott Air Packs via a tax- exempt purchase agreement with Glens Falls National Bank and Trust Company, Inc., and WHEREAS, the Fire Company has advised that purchase for such equipment is not eligible for tax-exempt financing, although it is indeed exempt from sales tax, and WHEREAS, the Town Board wishes to amend Resolution No.: 8, 2015 accordingly, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby amends Resolution No.: 8, 2015 such that the Town Board approves of the incurrence of approximately $187,000 in debt by the West Glens Falls Volunteer Fire Company, Inc. via a purchase agreement with Glens Falls National Bank and Trust Company, Inc., with the understanding that the purchase is not subject to tax-exempt financing, and BE IT FURTHER RESOLVED, that the Town Board hereby affirms and ratifies Resolution No.: 8, 2015 in all other respects. Duly adopted this 15th day of January, 2015, by the following vote: AYES Mr. Metivier, Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: None RESOLUTION AMENDING RESOLUTION NO.: 16,2015 REGARDING 2015 ANNUAL ASSOCIATION OF TOWNS CONFERENCE RESOLUTION NO.: 45,2015 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr.Anthony Metivier WHEREAS, by Resolution No.: 16, 2015, the Queensbury Town Board authorized certain Town Officers and employees to attend the Association of Towns Conference (Conference) in New York City in February, 2015 and further authorized the Town Supervisor to cast the vote of the Town of Queensbury at such Conference and in his absence, the Deputy Supervisor to cast the Town's vote, and SPECIAL TOWN BOARD MEETING 01-15-2015 MTG #3 533 WHEREAS, the Deputy Supervisor has advised that he will be unable to attend the Conference and therefore the Town Board wishes to designate a Town Officer to cast the vote of the Town at such Conference in the event of the Town Supervisor's absence, and WHEREAS, the Town Board wishes to amend Resolution No.: 16, 2015 accordingly to authorize Ward 3 Councilman Doug Irish to cast the vote of the Town of Queensbury at such Conference in the event of the Town Supervisor's absence, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby amends Resolution No.: 16, 2015 such that the Town Board authorizes Ward 3 Councilman Doug Irish to cast the vote of the Town of Queensbury at the Association of Towns Conference in February, 2015 in the event of the Town Supervisor's absence, and BE IT FURTHER RESOLVED, that the Town Board hereby affirms and ratifies Resolution No.: 16, 2015 in all other respects. Duly adopted this 15th day of January, 2015, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough, Mr. Metivier NOES None ABSENT: None RESOLUTION AMENDING RESOLUTION NO.: 33,2015 REGARDING 2015 MANAGEMENT AND NON-MANAGEMENT, NON-UNION FULL-TIME STAFF SALARY SCHEDULE RESOLUTION NO.: 46,2015 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr.Anthony Metivier WHEREAS, by Resolution No.: 33, 2015, the Queensbury Town Board authorized adoption of the Year 2015 Salary and Wage Schedules for its part-time hourly, management and non- management, non-union full time staff, and WHEREAS, it has come to the attention of the Town that calculations of salaries and longevities of the management and non-management, non-union full time staff were based on a standard 52 week/2080 hours worked; however, 2015 has 53 pay periods, and SPECIAL TOWN BOARD MEETING 01-15-2015 MTG #3 534 WHEREAS, upon researching the variances of the additional pay period, some clerical errors were discovered that the Town Board wishes to correct, and WHEREAS, the financial impact to the Town is negligible as it is projected to be less than a total of$900 per year, and WHEREAS, the Town Board wishes to amend Resolution No.: 33, 2015 accordingly, NOW, THEREFORE, BE IT RESOLVED, that for the reasons set forth above, the Queensbury Town Board hereby amends Resolution No.: 33, 2015 and authorizes and adopts the following Year 2015 Salary and Wage Schedule for its management and non-management, non-union full time staff: Management and Non-Management-Non-Union 2015 2015 Approved 2015 Approved Position Base Salary Longevity Total Court Court Clerk 50,314 1,725 52,039 Deputy Court Clerk 32,921 79 33,000 Court Clerk 50,314 886 51,200 Clerk of the Court 41,333 752 42,085 Supervisor Conf. Secretary to Town Supervisor 38,900 102 39,002 Accounting Budget Officer 70,400 609 71,009 Account Clerk 41,008 992 42,000 Senior Account Clerk 40,800 0 40,800 Accountant 53,603 1,116 54,719 Tax Receiver Deputy Tax Receiver 44,268 1,116 45,384 Assessor Assessor 70,400 609 71,009 Data Collector/Appraiser 59,160 1,116 60,276 Assistant to Assessor I 49,470 1,116 50,586 SPECIAL TOWN BOARD MEETING 01-15-2015 MTG #3 535 Real Property Tax Clerk 38,761 58 38,819 Assistant to Assessor II 40,800 1,116 41,916 Building and Grounds Director Buildings & Grounds 62,525 1,489 64,014 Town Clerk Deputy Town Clerk II 45,400 609 46,009 Deputy Town Clerk I 55,080 2,029 57,109 Legal Assistant 57,120 2,029 59,149 Records Clerk 41,900 1,116 43,016 Fire Marshal Fire Marshal 53,900 1,116 55,016 Deputy Fire Marshal 42,375 714 43,089 Building & Codes Director of Building & Codes 68,367 2,029 70,396 Building & Zoning Enforcement Officer 44,983 1,049 46,032 Building & Zoning Enforcement Officer 53,300 1,725 55,025 Highway Admin Deputy Highway Superintendent 56,100 2,029 58,129 Conf. Secty to Highway Superintendent 37,434 109 37,543 Parts Shop Foreman 47,216 1,116 48,332 Parks & Rec Director Parks & Recreation 62,750 1,765 64,515 Recreation Program Assistant 38,188 628 38,816 Aquatics Supervisor 38,188 609 38,797 Assistant Director of Park& Rec 45,900 1,116 47,016 Seniors Senior Citizen Program Coordinator 33,035 609 33,644 Zoning Code Compliance Officer/Zoning Adm 65,600 1,420 67,020 Code Compliance Officer 51,543 1,116 52,658 Senior Planner 60,180 1,116 61,296 SPECIAL TOWN BOARD MEETING 01-15-2015 MTG #3 536 GIS Administrator 63,240 1,116 64,356 Land Use Planner 45,906 94 46,000 Water Admin Superintendent Water 81,400 1,116 82,516 Water Treatment Plant Operations Engineer 63,243 31 63,274 Billing Supervisor 49,500 1,116 50,616 Cemetery Cemetery Superintendent 50,929 71 51,000 and BE IT FURTHER, RESOLVED, that the Town Board hereby affirms and ratifies Resolution No.: 33, 2015 in all other respects. Duly adopted this 15th day of January, 2015, by the following vote: AYES Mr. Irish, Mr. VanNess, Mr. Strough, Mr. Metivier, Mr. Clements NOES None ABSENT: None 2.0 TOWN BOARD DISCUSSIONS 1. Review EDC projects and priorities related to 2015 Town Contract (Ed Bartholomew& Jennifer Switzer) 2. Bay Ridge Fire- truck replacement (Mike Palmer, Kevin Giambrone) 3. South Queensbury Fire building/site project (Bill St.John, Eric Lettus, Ron DuFour, Joel Patton, Ken Topping) 4. Bay Ridge Rescue Squad budget (Connie Tucker, Rob Ladd, Jim Haggerty) RESOLUTION ENTERING EXECUTIVE SESSION RESOLUTION NO.: 47, 2015 INTRODUCED BY: Mr. William VanNess WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Doug Irish RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns from Regular Session and moves into Executive Session to discuss Article 7 — 105 (1) (f) employment history of a particular person - matters leading to employment. Duly adopted this 15th day of January, 2015, by the following vote: SPECIAL TOWN BOARD MEETING 01-15-2015 MTG #3 537 AYES: Mr. VanNess, Mr. Strough, Mr. Metivier, Mr. Clements, Mr. Irish NOES: None ABSENT: None RESOLUTION ADJOURNING EXECUTIVE SESSION RESOLUTION NO.: 48, 2015 INTRODUCED BY: Mr. Doug Irish WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Brian Clements RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns from Executive Session and moves back into Regular Session. Duly adopted this 15th day of January, 2015, by the following vote: AYES: Mr. Strough, Mr. Metivier, Mr. Clements, Mr. Irish, Mr. VanNess NOES: None ABSENT: None RESOLUTION ADJOURNING SPECIAL TOWN BOARD MEETING RESOLUTION NO.: 49, 2015 INTRODUCED BY: Mr. Doug Irish WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Brian Clements RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its Special Town Board Meeting. Duly adopted this 15th day of January, 2015, by the following vote: AYES: Mr. Metivier, Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES: None ABSENT: None Respectfully Submitted, Caroline H. Barber Town Clerk Town of Queensbury