05-05-2015 Ift
Kecreation Commission
Town of Queensbury
742 Bay Road, Queensbury, NY 12804
* AGENDA *
REGULAR MEETING * 7:00 p.m.
MAY 5, 2015
1. ROLL CALL
2. APPROVAL OF MINUTES—April 14,2015
3. COMMUNICATIONS AND REMARKS FROM VISITORS
a) Monthly Correspondence
b) Budget Control Report
4. UNFINISHED BUSINESS
a) Rush Pond Trail Capital Project—Update, Director
b) 2015 Capital Project Plan Approval -Discussion/Update, Director
c) Summer Program Brochure—Discussion
S. NEW BUSINESS
a) Review of Field Use Fee schedule-Discussion
b) additional discussion items as introduced by Commissioners
7. COMMITTEE REPORTS
• Budget Review —Commissioner Mott
• Safe&Quality Cycling—Commissioner Mott
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Mott
• Planning—Commissioner Switzer
• Program Review—Commissioner Matthews
8. ADDITIONAL INFORMATION or REPORTS—for review and discussion
9. EXECUTIVE SESSION IF NECESSARY—Personnel Report
10. ADJOURNMENT
PLEASE NOTE: Meeting to be held at 7:00 p.m.in the Queensbury Town Office Building—Supervisors Conference Room.
Queensbury Parks and Recreation Commission
Queensbury,NY 12804
Minutes of the April 14,2015 regular meeting of the Recreation Commission of the Town of Queensbury held at the
Town of Queensbury Supervisor's Conference Room
Chairwoman Hewlett called the meeting to order at 7:02
1.)Roll Cap:
• Present—Wendy Matthews,Judy Goralski,Greg Hewlett,Todd Eicher, Lisa White,Fran Cabana,Jennifer
Switzer
• Excused—
• Staff—Steve Lovering—Director, Lori O'Shaughnessy-Assistant Director,Jennifer Baertschi-Program
Coordinator&Q-Club Director,Gary Crossman-Aquatic Director
• Guests-none
2.) Approval of Minutes:
Commissioner White motioned to approve the March 3,2015 minutes,seconded by Commissioner Goralski;all
members approved.
3.) Communications and Remarks from Visitors: (see file for copies)
a.) Monthly Correspondence:
1.) Letter from Cindy Morehouse requesting to sell hotdogs from her portable Hotdog cart during softball
games at Jenkensville Park. She has been given permission by Director Lovering.
2.) The Chronicle weekly publication published a favorable article about the author's winter excursion at the
Rush Pond Park.
3.) One of the many thank you cards the Queensbury Recreation Department(QRD)received regarding the
recent Sweetheart Dance.
4.) A list of the commissioners and there contact information and committee assignments for April 2015-
March 2016-the list was accurate.
b.) Budget Control—A brief discussion
4.) Unfinished Business
a) Rush Pond Trail Capital Project-Rush Pond trail work will resume in late April. There are three sections
that still need to be graded.Work needs to be completed by mid-June for a dedication ceremony.
b) Capital Project Funding: the Town of Queensbury Board will review on Tuesday April 215'. Several
commissioners will be attending that meeting as well.
c) Summer Programs: Asst.Director O'Shaughnessy previewed the summer program's new format(smaller
than previous programs)and noted there is a more extensive version online that gives detailed information
about the various programs.The online registration payment will be held up due to a software issues that are
being worked on by vendors
Jennifer Baertschi-Program Coordinator&Q-Club Director, shared a postcard direct mailer that will go to
homes in Queensbury that have children from ages 6-12 years.
Gary Crossman-Aquatic Director has been working on developing an APP which can be downloaded.It is
almost ready to be"searched".
5.) New Business
a) Wage and Salary Scales—In accordance with NYS law there was a minimum wage increase.After a
discussion Commissioner Matthews motioned to approve, Commissioner Eicher seconded all present
approved.
b) New Discussion Items From Commissioners—
❖ Glen Lake Park Dock: the floating dock at Glen Lake is damaged beyond repair.Director
Lovering is waiting to hear back from the vendor The Dock Doctor to obtain a price on
installing a removal dock.
❖ Updated Brochure for Gurney Lane Mountain Bike Trails: Director Lovering shared the
newest version of the brochure. Also noted that the vendor who developed most recent trails
will be working to expand the trails this spring/summer.
❖ Spartan Sprint:the QRD has been working with Queensbury Union Free School District
(QUFSD)on this annual event for a number of years.The event is a fund raiser to be held the
third Sunday in May.
❖ Possible Trail Run a Gurney Lane: Commissioner Hewlett mentioned a group that runs the
trails of Coles Woods in the City of Glens Falls each week. He thought it might be a good idea
to invite the group to run Gurney Lane trails one of the weeks as a way to showcase the trails.
• Revenue Fees: for summer program sign-ups are at$26,000 thus far—mainly due to the
softball leagues sign up
❖ Meadow Brook: discussion of one day connecting the Meadow Brook park to adjacent
property
6.) Committee Reports—None at this time
• Budget Review • PersonneI • Program Review
• School Liaison • Planning
7.) Additional Information and Reports—none at this time
8.) Executive Session—
• Motion made by Commissioner Hewlett and seconded by Commissioner Eicher to go into executive
session
• Motion made by Commissioner Hewlett and seconded by Commissioner Cabana to adjourn executive
session.
9.) Adjournment—A motion was made by Commissioner Matthews,seconded by Commissioner Eicher to
adjourn at 7:55. All members present approved.
Respectfully submitted Approved by:
Judith Goralski,Commissioner Greg Hewlett,Chairman
05/011201S 12:04 TOWN OF QUEENSBURY
Steven YEAR-TO-DATE BUDGET REPORT glytdbud
SML - PARKS &RECREATION
FOR 2015 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP AD]STMTS BUDGET YTO EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES &WAGES 195,000 0 195,000 51,787.49 .00 143,212.51 26.6%
0017110 1020 OVERTIME 2,500 0 2,500 1,096.09 .00 1,403.91' 43.8%
0017110 2070 PARK EQUIPMENT 3,500 0 3,500 .00 .00 3,500.00 .0%
0017110 2080 POOL EQUIPMENT 3,500 0 3,500 1,584.60 1,560.00 355.40 89.8%
0017110 2899 CAPITAL CONSTRUCTION 4,500 0 4,500 401.35 .00 4,098.65 8.9%
0017110 4110 VEHICLE REPAIR MAINTE 4,800 881 5,681 113.87 .00 5,566.78 2.0%
0017110 4140 MILEAGE REIMBURSEMENT 3,500 0 3,500 604.61 .00 2,895.39 17.3%
0017110 4230 PURCHASE OF WATER 3,000 0 3,000 77.50 .00 2,922.50 2.6%
0017110 4271 WATER TREATMENT CHEMI 7,000 0 7,000 .00 6,500.00 500.00 92.9%
0017110 4300 ELECTRICITY 13,500 0 13,500 4,542.99 .00 8,957.01 33.7%
0017110 4400 MISCELLANEOUS CONTRAC 40,000 0 40,000 10,166.62 8,481.70 21,351.68 46.6%
0017110 4410 FUEL FOR VEHICLES 16,000 0 16,000 2,197.61 8,254.54 5,547.85 6S.3%
0017110 4418 BUS TRANSPORTATION 2,500 0 2,500 .00 .00 2,500.00 .0%
0017110 4500 HEATING FUEL 4,500 0 4,500 2,727.40 .00 1,772.60 60.6%
0017110 4800 EQUIP REPAIRS SERV SU S,800 0 5,800 1,724.97 .00 4,075.03 29.7%
0017120 4820 UNIFORMS& PROTECTIVE 950 0 950 .00 .00 950.00 .0%
0017110 4823 RECREATION FACILITY R 7,200 0 7,200 3,452.43 .00 3,747.57 48.0%
0017110 4824 RECREATION PROGRAMS 95,000 0 95,000 18,098.64 6,993.54 69,907.82 26.4%
0017110 4825 REC PROGRAM SUPPLIES 10,000 0 10,000 792.40 .00 9,207.60 7.9%
0017110 4991 LEASE RENTAL LAND 4,000 0 4,000 .00 .00 4,000.00 .0%
TOTAL PARKS 426,750 881 427,631 99,368.57 31,789.78 296,472.30 30.7%
TOTAL GENERAL FUND 426,750 881 427,631 99,368.57 31,789.78 296,472.30 30.7%
TOTAL EXPENSES 426,750 881 427,631 99,368.57 31,789.78 296,472.30
GRAND TOTAL 426,750 881 427,631 99,368.57 31,789.78 296,472.30 30.7%
O° END OF.REPORT - Generated by Steve Lovering °°
05/011201S 12:04 ITOWN OF QUEENSBURY IPG 1
stevell YEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS &RECREATION
FOR 201E 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADISTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES&WAGES 450,000 0 450,000 100,275.53 .00 349,724.47 22.3%
0017020 1020 OVERTIME 500 0 500 135.25 .00 364.75 27.1%
0017020 4010 OFFICE SUPPLIES 1,500 0 1,500 428.73 613.92 457.35 69.5%
0017020 4030 POSTAGE 3,200 0 3,200 74.62 .00 3,125.38 2.3%
0017020 4090 TRAINING EDUCATION SU 1,300 0 1,300 923.55 .00 376.45 71.0%
0017020 4120 PRINTING 4,500 0 4,500 1,680.65 .00 2,819.35 37.3%
0017020 4400 MISCELLANEOUS CONTRAC 9,800 0 9,800 2,708.87 .00 7.091.13 27.6%
0017020 4446 SAFETY TRAINING MATER 200 0 200 .00 .00 200.00 .0%
0017020 4800 EQUIP REPAIRS SERV SU 1.800 0 1.800 233.40 311.77 1.254.83 30.3%
TOTAL RECREATION ADMINISTRATION 472.800 0 472,800 106,460.60 925.69 365,413.71 22.7%
TOTAL GENERAL FUND 472,800 0 472,800 106,460.60 925.69 365,413.71 22.7%
TOTAL EXPENSES 472,800 0 472,800 106,460.60 925.69 365,413.71
GRAND TOTAL 472,800 0 472,800 106,460.60 925.69 365,413.71 22.7%
pQ END OF REPORT - Generated by Steve LOvering O4