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4.29 4.29 2015 ORGANIZATIONALThazen Engineernig—Engnieernig Services RESOLUTION AUTHORIZING ENGAGEMENT OF THE CHAZEN COMPANIES FOR PROVISION OF 2016 ENGINEERING TECHNICAL SERVICES TO TOWN OF QUEENSBURY RESOLUTION NO.: ,2016 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, by Resolution No.: 426,2014, the Queensbury Town Board authorized an Agreement with The Chazen Companies (Chazen) for provision of engineering technical services to the Queensbury Town Board, Queensbury Planning Board, Queensbury Zoning Board of Appeals and Community Development Department through December 31St, 2015, and WHEREAS, the Town Board wishes to authorize the continuation of Chazen's services for the year 2016, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes engagement of The Chazen Companies for provision of engineering technical services to the Queensbury Town Board, Queensbury Planning Board, Queensbury Zoning Board of Appeals and Community Development Department through December 31St, 2016, as set forth in Chazen's December 22"d 2015 letter agreement presented at this meeting, and BE IT FURTHER, RESOLVED, that the Town Board authorizes and directs the Town Supervisor to execute such letter agreement and/or any other needed documentation, and BE IT FURTHER, RESOLVED, that payment for such services shall be from the appropriate Town accounts as may be determined by the Town Supervisor, Director of Planning, Zoning and Code Compliance and/or Town Budget Officer, and BE IT FURTHER, RESOLVED, that the Town Board and authorizes and directs the Town Supervisor, Director of Planning, Zoning and Code Compliance and/or Town Budget Officer to take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2016, by the following vote: AYES NOES ABSENT: THE c1hazn North Country Office 375 Bay Road,Queensbury,NY 12804 P: (518)812-0513 F: (518)812-2205 ' COMPANIES s www.chazencompanies.com Proud to be Employee Owned Engineers Hudson Valley Office (845)454-3980 Land Surveyors Capital District Office (518)273-0055 Planners Environmental Professionals Landscape Architects December 22, 2015 Supervisor John Strough Members of the Town Board Queensbury Town Hall 742 Bay Road Queensbury, New York 12804 Re: Letter of Intent Continuation of Town Engineering Services-2016 Chazen Proposal No. PM15-186 Dear Supervisor Strough/Members of the Town Board: The Chazen Companies (Chazen) is pleased to offer this letter of intent outlining our desire to continue to provide professional engineering services to the Town of Queensbury Town Board, Planning Board and Planning Department. We have enjoyed working in this capacity for the Town over the last five years and wish to continue our partnership with the Town. For the 2016 calendar year,we request a modest increase of 2.69% (from $93.00 to$95.50/hr.)for our Planning Board bill rate for me (Sean Doty, PE). This is a special rate we provided to the Town and it reflects a significant reduction from our standard rates. Other services to the Town will continue to be billed in accordance with our 2016 Municipal Rate schedule(attached)which reflect a 10% reduction on our standard rates. As an example my municipal bill rate is $130.50/hour and is the rate we would charge for services not related to the Planning Board reviews. It is important to note that, generally, my support staff performs the bulk of the work under my direction, with my quality control and final review. All support staff billing rates are lower than mine. The exceptions to this approach are rare instances requiring higher level technical expertise due to unusual engineering complexity. This arrangement provides the highest quality and most efficient service to the Town. We note that generally the following staff performs reviews on behalf of the Planning Board,under my direction/final review: Staff Person Title 2016 Bill Rate Richard Adams, EIT Assistant Project Engineer $76.50 Derek Mitchell, EIT Assistant Project Engineer $76.50 We hope that you find this letter satisfactory as we look forward to continuing our relationship with the Town. If, in fact,the Town does find this letter of intent acceptable and as formal authorization for our office to proceed, please sign and date the authorization below and return a copy for our files. Chazen Engineering,Land Surveying&Landscape Architecture Co.,D.P.C. Chazen Environmental Services,Inc. The Chazen Companies,Inc. Members of the Town Board December 22,2015 Page 2 If you have any questions or require additional information, please do not hesitate to call our office at 812-0513. Sincerely, • da,‘›r"--- 7V/ Sean M. Doty,P.E.,LEED AP,CMS4S Principal Manager,Municipal Engineering Services Authorization to Proceed: Authorized Signature Date Town of Queensbury Encl:2016 Municipal Bill Rates cc: Craig Brown,Zoning Administrator,Town of Queensbury(via email only) Pamela Hunsinger, Legal Assistant,Town of Queensbury(via email only) Christopher Round,AICP,Principal,VP of Planning Services,Chazen (via email only) Joseph Lanaro, P.E., Principal,VP Engineering Services,Chazen (via email only) S:\o\Proposals\PN15\Municipal\PM15-186 T.Queensbury Continued Professional Services\PM15-186-Town of Queensbury-Continued Professional Services-Letter of Intent-12.22.1S.dooa • THE C"h' MUNICIPAL BILLING RATE SCHEDULE EFFECTIVE JANUARY 2016 COMPANIES BILLING TITLE HOURLY RATE Senior Professional $175.50 Professionals Engineers,Geologists,Hydrogeologists,Planners,Landscape Architects, GIS Analysts,Biologists,Environmental Scientists,Surveyors Professional V $162.00 Professional IV $148.50 Professional III $139.50 Professional II $130.50 Professional I $121.50 Assistant Professionals Engineers,Geologists,Hydrogeologists,Planners,Landscape Architects, GIS Analysts,Biologists,Environmental Scientists,Surveyors,CADD Specialists Assistant Professional V $112.50 Assistant Professional IV $103.50 Assistant Professional III $99.00 Assistant Professional II $94.50 Assistant Professional I $90.00 Technicians Engineers,Geologists,Planners,Landscape Architects,GIS,Biologists, Environmental Scientists,Survey Field Crew,CADD Specialists,Field Staff Technician V $85.50 Technician IV $81.00 Technician III $76.50 Technician II $72.00 Technician I $67.50 Project Administrator II $63.00 Project Administrator I $58.50 Survey Crew $153.00 Labor charges include administrative services,telephone,US mail and facsimiles. DIRECT COSTS: Reimbursable expenses are in addition to personnel charges and include expenditures made in the interest of the project for the expenses as listed below: • Reproduction of reports,drawings,photocopies and blueprints • Messenger and express service deliveries • Travel,tolls,and overnight expenses. Auto use will be charged at IRS standard business mileage rate. • Maps,photographs,ordinances,plans and other documents directly related to and necessary to complete contractual obligations. SUBCONTRACTORS:Subcontractors work will be billed at actual cost plus 10%. SENIOR PRINCIPALS:Should your project require the services of a Senior Principal they will be billed at a rate of$225 per hour. COURT PROCEEDINGS: All requests for appearance before a Judge or other Officer of the court will be billed on a per diem basis at a rate of$2,070 per day,plus direct expenses. Other litigation support will be billed at a rate of$256.50 per hour,plus direct expenses. BILLING: Project costs will be billed monthly. Invoices are payable upon receipt. Invoices not paid within 30 days will be assessed a finance charge of 1.5%per month.