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2016-01-01 MTG 1 ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 182 ORGANIZATIONAL MEETING MTG#1 JANAURY 1sT, 2016 RES#1-37 11:00 A.M. TOWN BOARD MEMBERS PRESENT SUPERVISOR JOHN STROUGH COUNCILMAN BRIAN CLEMENTS COUNCILMAN DOUG IRISH COUNCILMAN WILLIAM VAN NESS BOARD MEMBERS ABSENT COUNCILMAN ANTHONY METIVIER TOWN OFFICIALS HIGHWAY SUPERINTENDENT - THOMAS VANNESS DEPUTY HIGHWAY SUPERINTENDENT - DAVID DUELL BUDGET OFFICER- BARBARA TIERNEY MARILYN VANDYKE - TOWN HISTORIAN TOWN CLERK- CAROLINE H. BARBER DEPUTY TOWN CLERK I-KAREN O'BRIEN DEPUTY TOWN CLERK II- ROSE MELLON DEPUTY TAX RECEIVER I- KIMBERLY MOULTON DEPUTY TAX RECEIVER II- TAMMIE LANDERS TOWN COUNSEL ROBERT HAFNER PLEDGE OF ALLEGIANCE LED BY SUPERVISOR JOHN STROUGH 1.0 SWEARING IN CEREMONY NYS ASSEMBLYMAN DANIEL G. STEC TO SWEAR IN THE FOLLOWING TOWN OFFICIALS 1.1 TOWN SUPERVISOR JOHN STROUGH 1.2 DEPUTY SUPERVISOR WILLIAM VANNESS 1.3 TOWN BOARD WARD 2 BRIAN CLEMENTS WARD 3 DOUG IRISH WARD 4 WILLIAM VANNESS 1.4 TOWN CLERK CAROLINE H. BARBER 1.5 TOWN HIGHWAY SUPERINTENDENT THOMAS VANNESS AND DEPUTY HIGHWAY SUPERINTENDENT DAVID DUELL 1.6 TOWN JUSTICE ERIC C. SCHWENKER 2.0 SUPERVISOR'S WELCOME SUPERVISOR STROUGH- I welcome all of you who have come for our first meeting of 2016, which is our organizational meeting, and I thank you. Thank you to the Queensbury Senior Citizens. There is cake, cookies, coffee and beverages over here. I am going to try to make the meeting as short as possible so that we can intermix and enjoy the food and beverages that the Queensbury Senior Citizens have provided for us. The first thing that we will do is we are going to get sworn in so that we are legal and then we can act on Town business. I asked Assemblyman, Dan Stec if he would swear us in. ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 183 3.0 CORRESPONDENCE 3.1 Letter— Town Supervisor Appointments To: Town Board From: John Strough, Town Supervisor Re: Appointments Date: January 1, 2016 I, John Strough, do hereby make the following appointments for the year 2016. 1) Executive Assistant to Supervisor: Victoria LaMarque 2) Deputy Town Supervisor: William VanNess 3.2 Letter— Town Clerk Appointments To: Queensbury Town Board Re: Appointments 2015 Date: December 17, 2015 I, hereby appoint the following for the year 2016: Karen O'Brien 1St Deputy Town Clerk, Deputy Registrar of Vital Statistics Rose Mellon 2nd Deputy Town Clerk, Sub-registrar of Vital Statistics Kim Moulton Deputy Receiver of Taxes Tammie Landers 2nd Deputy Receiver of Taxes Respectfully Submitted, Caroline H. Barber Town Clerk& Receiver of Taxes Town of Queensbury 3.3 Letter-Town Court Appointments Supervisor& Town Board Members 742 Bay Road Queensbury, New York 12804 Gentlemen: This letter is to request the following re-appointments for the calendar year 2016. Kerrie Lewis- Court Clerk Margaret Quintal- Court Clerk Diane VonBraun- Clerk of the Court Stephanie Mahoney- Deputy Court Clerk Donald Ross- Court Officer Richard Rodriguez- Court Officer ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 184 Miguel Rosado- Court Officer Edward Reardon- Court Officer Kenneth Ellis- Court Officer Daniel Bennett- Court Officer Thank you for your anticipated cooperation in this matter. We look forward to working with you in the year 2016. Respectfully yours, Michael J. Muller Town Justice 3.4 Letter-Highway Superintendent Appointments To: Queensbury Town Board From: Thomas R. VanNess Date: January 1, 2016 Re: Appointment of Mark De Mers I hereby recommend the appointment of Mark De Mers to Confidential Administrative Assistant for the 2016 and 2017 calendar years. Respectfully, Thomas R. VanNess Highway Superintendent Town of Queensbury To: Queensbury Town Board From: Thomas R. VanNess Date: January 1, 2016 Re: Appointment of David Duell I hereby recommend the appointment of David Duell to Deputy Highway Superintendent for the 2016 and 2017 calendar years. Respectfully, Thomas R. VanNess Highway Superintendent Town of Queensbury 4.0 RESOLUTIONS RESOLUTION ESTABLISHING RULES OF PROCEDURE RESOLUTION NO.: 1,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 185 SECONDED BY: Mr.Brian Clements WHEREAS, the Queensbury Town Board wishes to designate procedural rules for the conduct of Town Board meetings and Town business by Town Board members, NOW,THEREFORE, BE IT RESOLVED, in accordance with the authority granted by New York State Town Law §63, the Queensbury Town Board hereby designates Robert's Rules of Order as its official rules of procedure for the year 2016, except that in the event of conflict between such Rules and the Town Law or a Resolution of this Board,the provisions of the Town Law or Board Resolution shall govern, and BE IT FURTHER- RESOLVED, that it is recognized and clarified that the Town Supervisor establishes the Town Board meeting agendas and chairs these meetings, and BE IT FURTHER, RESOLVED, that disruptive or uncivil behavior by anyone in meeting attendance is prohibited and that at his discretion the Town Supervisor may take such action as necessary to maintain a level of decorum and professionalism, including but not limited to, declaring a temporary recess of the meeting, and BE IT FURTHER, RESOLVED, that the Town Supervisor may create and make appointments to sub- committees of the Town Board in an effort to increase efficiency of government, and BE IT FURTHER, RESOLVED, that unless procedures established in Town Code provide otherwise, referrals made to the Town Planning Board, Zoning Board of Appeals or other Town committees or Commissions seeking a review and/or recommendation back to the Town Board shall be made by either the Town Supervisor or a Resolution of the Town Board, and BE IT FURTHER, RESOLVED, that release of materials not subject to the Freedom of Information Law (FOIL) and especially materials involving matters of Town litigation is prohibited without a Resolution of the Town Board. Duly adopted this 1 st day of January,2016,by the following vote: ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 186 AYES : Mr. Clements,Mr. Irish,Mr. VanNess,Mr. Strough NOES : None ABSENT: Mr. Metivier RESOLUTION SETTING 2016 TOWN BOARD MEETING SCHEDULE RESOLUTION NO.: 2,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr.Brian Clements WHEREAS,the Queensbun-Town Board wishes to establish its 2016 meeting schedule, NOW,THEREFORE, BE IT RESOLVED, in accordance with New York State Town Law §62, the Queensbun- Town Board herebv establishes its 2016 meeting schedule as follows: 1. Regular meetings shall occur on the 1St and 3rd Mondays of each month at 7:00 o'clock p.m. at the Queensbury Activities Center, 742 Bay Road, Queensbury.with the exception that the Town Board's regular meeting dates shall be changed as set forth below for the following months: A. Januan-— I Ith and 25th B. February—8th and 22nd C. July 11th and 25th D. September— 12th and 26th At regular meetings, public hearings will be held, Resolutions and motions will be proposed and/or adopted, miscellaneous matters will be discussed and the general public will typically be provided with a privilege of the floor comment session. The privilege of the floor session will be limited to Town matters onl`-and will be run at the discretion of the Town Supervisor. 2. The Town Board shall schedule other special meetings for any purpose established by Town Board Resolution and/or in accordance with the New York State Town Law. The Town shall notify the media of the special meeting accordingly as required by the New York State Open Meetings Law. 3. If the Town Board decides to alter its regular meeting schedule, it will do so by Town Board Resolution and will noti&the public and media by appropriate public notice. Duly adopted this 1 st day of January-,2016,by the following vote: AYES : Mr. Clements,Mr. Irish,Mr. VanNess,Mr. Strough ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 187 NOES : None ABSENT: Mr. Metivier RESOLUTION AUTHORIZING BANKING TRANSACTIONS AND INTERNET-BASED BANKING SERVICES RESOLUTION NO.: 3,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, New York State Town Law Paragraph 64, Subdivision 1, requires the Town Board to annually designate its Depositories for Town Funds, and WHEREAS, in accordance with New York State General Municipal Law §5-a and §10 and Town Law §64, it is the duty of the governing boards of local government to adopt a system of internal controls for the documentation and reporting of all transfers or disbursements of funds accomplished by electronic or wire transfer, and WHEREAS, in accordance with prudent business and cash management practices the Queensbury Town Board wishes to formally specify the authorities under which business may be transacted with these Depositories, and WHEREAS, the Town previously received agreements providing for Internet-based banking services entitled: 1. Internet Banking and Bill Paying Service Agreement; 2. ACH Agreement; and 3. Wire Transfer Agreement (Governmental); NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs the following actions: ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 188 1. The following individuals, in their official capacities, are authorized to transact the financial and banking business of the Town of Queensbury in accordance with all applicable laws and organization documents, and the specific authorities granted by this Resolution: John F. Strough, Supervisor William VanNess, Deputy Supervisor Barbara Tierney, Town Budget Officer Joanne Watkins, Town Accountant 2. The following bank has applied and consented to serve as Depository of Town funds and has executed a Third Party Custodian Agreement satisfactory to the Town Budget Officer/Accountant and Town Counsel and are hereby designated as approved Depositories: Glens Falls National Bank and Trust Company 3. The Town Supervisor, Town Budget Officer and Accountant, or any one of them, is/are hereby authorized to initialize opening a bank account or accounts from time to time with authorized banks and their affiliates for and in the name of the Town of Queensbury with such title or titles as he/she may designate, and to execute depository contracts that comply with Town Policy and operating procedures. To finalize any new account, all Town Board members need to execute the appropriate documentation required by the financial institution, including, but not limited to, signature cards. 4. The maximum FDIC insured amount which may be kept on deposit at each Bank at any time is $250,000. The amount over and above FDIC insurance of$250,000 which may be kept on deposit at each bank is limited the value of approved collateral, calculated in accordance with Regulations of the New York State Comptroller, pledged to secure Town deposits and deposited with the designated Third Party Custodian. 5. The Town Supervisor, Deputy Town Supervisor, Town Councilmen and their successors and any other person authorized by statute, regulation or Court Order on behalf of the these authorized persons, is/are hereby authorized to sign, by hand or by facsimile (including, but not limited to, electronically generated) signatures(s), checks, drafts, acceptances and other instruments. Two signatures shall be required on any checks, drafts, acceptances and other instruments. The signature of the Town Supervisor or Deputy in his absence, and that of one Councilman shall be required. ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 189 6. The Town Supervisor, Town Budget Officer and Town Accountant are authorized singly, within the Town's operational procedures, to initiate Automated Clearing House debits without signature; initiate payment by use of Depository Transfer Checks without a signature; or give instructions, by means other than the signing of an item, with respect to any account transaction, including the payment transfer or withdrawal by wire, computer or other electronic means. Any and all transactions will be signed off by the Town Supervisor upon completion of the transaction. 7. The Town Supervisor, Town Budget Officer and Town Accountant are hereby authorized without further action of the Town Board to execute bank forms establishing procedures for call-back verifications and written confirmations in connection with payment orders, thereby designating one or more individuals, whether or not such individuals be designated as "Authorized Persons", for the purpose of the verification of payment orders and issuance of written confirmations. 8. The Town Clerk and/or Deputy Town Clerk(s) is/are hereby authorized and directed to certify to Authorized Bank Depositories under the seal of the Town of Queensbury the effect of this Resolution, the names of the officials, authorized persons and other representative of the Town of Queensbury and any changes from time to time of these officials, authorized persons and representatives, and specimens of their respective signatures. and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs that: I. Glens Falls National Bank and Trust Company (Bank) is designated to provide the computer-based financial accommodations indicated in this Resolution. 2. This Resolution shall continue to have effect until express written notice of its rescission or modification has been received and recorded by the Bank. Any and all prior Resolutions adopted by the Town Board and certified to the Bank as governing the operation of the Town's accounts are in full force and effect until the Bank receives and acknowledges an express written notice of its revocation, modification or replacement. Any revocation, modification or replacement of a Resolution must be accompanied by documentation, satisfactory to the Bank, establishing the authority for the changes. ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 190 3. The signature of an Agent named on this Resolution is conclusive evidence of his authority to act on behalf of the Town. Any Agent, so long as he acts in a representative capacity as Agent of the Town, is authorized to make any and all other contracts agreements, stipulations and orders which he may deem advisable for the effective exercise of the powers indicated above, from time to time with the Bank, subject to any restrictions on this Resolution or otherwise agreed to in writing. 4. All computer banking transactions, if any, by or on behalf of the Town prior to the adoption of this Resolution are hereby ratified, approved and confirmed. 5. The Town agrees to the terms and conditions of the Cash Management Internet Banking Services Agreement — Governmental and the ACH Agreement Governmental Customer Agreement for Electronic Payment Services and the Wire Transfer Agreement (Governmental) and authorizes any Agent named above to execute such Agreements and deliver them to the Bank. The Town authorizes the Bank, at any time, to charge the Town for all checks, drafts or other orders for the payment of money that are drawn on the Bank so long as they contain the required number of signatures for this purpose. 6. The Town acknowledges and agrees that the Bank may rely on alternative signature and verification codes to or obtained from the Agents named in this Resolution. The term "alternative signature and verification codes" includes, but is not limited to, ID numbers and personal identification numbers (PIN)to be used by the Agents to access Internet banking services. The Bank shall have no responsibility or liability for unauthorized use of alternative signature and verification codes unless otherwise agreed to in writing. and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town of Queensbury's Accounting Office to adopt a system of internal controls for the documentation and reporting of all transfers or disbursements of funds accomplished by electronic or wire transfer, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Town Budget Officer and/or Town Accountant to take any and all action necessary to effectuate all terms of this Resolution. ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 191 Duly adopted this 1St day of January, 2016, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION AUTHORIZING ADVANCE APPROVAL OF CLAIMS RESOLUTION NO.: 4,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Queensbury Town Board sees a need to allow payment of certain bills ahead of the regular Town Board audit in order to ensure the continuance of insurance coverages, avoidance of late charges and timely delivery of certain shipments and mailings, and WHEREAS, the Town Board wishes to authorize payment in advance of audit of claims for public utility services, health, dental, workers' compensation, disability and unemployment insurance premiums, debt service payments, postage, freight and express charges, and WHEREAS, Town Law §64(23) and §118 allow for such payments, and WHEREAS all such claims shall be presented at the next regular meeting for audit, and WHEREAS the claimant and officer incurring or approving such payments shall be jointly and severally liable for any amount disallowed by the Town Board, NOW THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes the payment in advance of audit of claims for such premiums for policies that would otherwise lapse before audit, incur late charges, postage, freight and express charges and all such claims shall be presented at the next regular meeting for audit, and the claimant and officer incurring or approving such payments shall be jointly and severally liable for any amount disallowed by the Town Board, and BE IT FURTHER, RESOLVED, that this Resolution shall take effect immediately, and BE IT FURTHER, ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 192 RESOLVED, that the Town Board further authorizes and directs the Town Supervisor and/or Town Budget Officer to take any actions necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2016 by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION AUTHORIZING TOWN SUPERVISOR TO FILE ANNUAL FINANCIAL REPORT IN TOWN CLERK'S OFFICE RESOLUTION NO.: 5,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, New York State General Municipal Law §30 requires the Town Supervisor to file the Town's Annual Financial Report in the Town Clerk's Office on or before April 30t1i 2016 in lieu of filing a separate financial report with the Town Clerk by February 28th, 2016 as required by New York State Town Law §29, NOW, THEREFORE, BE IT RESOLVED, in accordance with New York State General Municipal Law §30, the Queensbury Town Board hereby authorizes and directs the Town Supervisor to file a copy of the Annual Financial Report to the State Comptroller with the Town Clerk's Office on or before April 30th 2016. Duly adopted this 1St day of January, 2016, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION DESIGNATING OFFICIAL NEWSPAPER ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 193 RESOLUTION NO.: 6,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, New York State Town Law §64, Subdivision 11 requires the Town Board to designate an official newspaper for the Town, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby designates The Post-Star as the Town of Queensbury's official newspaper. Duly adopted this 1St day of January, 2016, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION ESTABLISHING MILEAGE ALLOWANCE RESOLUTION NO.: 7,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, New York State Town Law §116 requires the Town Board to establish a mileage allowance for the use of Town employees' personal automobiles in the performance of employees' duties when a Town Fleet Management vehicle is unavailable, NOW, THEREFORE, BE IT RESOLVED, in accordance with New York State Town Law §116, the Queensbury Town Board hereby establishes the amount of 54¢ per mile to be allowed for the actual and necessary use of Town employees' personal automobiles in the performance of employees' duties. Duly adopted this 1St day of January, 2016, by the following vote: AYES : Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 194 NOES : None ABSENT: Mr. Metivier RESOLUTION AUTHORIZING MUNICIPAL OFFICIALS TO ATTEND 2016 ANNUAL ASSOCIATION OF TOWNS CONFERENCE RESOLUTION NO.: 8,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Queensbury Town Board wishes to authorize certain municipal officials to attend the annual New York State Association of Towns Conference to be held in New York City in February, 2016, NOW, THEREFORE, BE IT RESOLVED, in accordance with New York State Town Law §116, Subdivision 10 and subject to availability of budgetary appropriations, the Queensbury Town Board hereby authorizes the following Town Officers and employees to attend the annual Association of Towns Conference to be held in New York City in February, 2016: Town Supervisor Deputy Supervisor Town Board Members Town Clerk Town Budget Officer Town Court Clerk Director of Building and Codes Enforcement and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to cast the vote of the Town of Queensbury at the Association General Meeting and in his absence, authorizes and directs the Deputy Supervisor to cast the Town's vote, and BE IT FURTHER, RESOLVED, that all necessary and reasonable expenses incurred at the Association of Towns Conference shall be deemed proper Town charges, and ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 195 BE IT FURTHER, RESOLVED, that authorized attendees' family members may travel; however, travel must be at their own expense including costs for travel, meals and any additional hotel charge(s). Duly adopted this 1St day of January, 2016, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION APPOINTING CAROLINE H. BARBER AS RECEIVER OF TAXES AND ASSESSMENTS RESOLUTION NO.: 9,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Queensbury Town Board wishes to appoint Caroline H. Barber as Tax Receiver for the years 2016 and 2017, NOW, THEREFORE, BE IT RESOLVED, in accordance with New York State Town Law §20, Subdivision 6(E) and Resolution No.: 97 of 1967, the Queensbury Town Board hereby appoints Caroline H. Barber as its Receiver of Taxes and Assessments, such appointment to expire December 31, 2017. Duly adopted this 1St day of January, 2016, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION APPOINTING REGISTRAR OF VITAL STATISTICS AND RECORDS ACCESS OFFICER RESOLUTION NO.: 10,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 196 SECONDED BY: Mr. Brian Clements WHEREAS, in accordance with New York State Public Health Law §4121(3)(a), the Queensbury Town Board wishes to appoint Caroline H. Barber as Registrar of Vital Statistics and Records Access Officer, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby appoints Caroline H. Barber as Registrar of Vital Statistics and Records Access Officer to serve at the pleasure of the Board, and BE IT FURTHER RESOLVED, that immediately upon Ms. Barber's acceptance of appointment, she shall appoint a Deputy to act in her place and stead in case of absence or inability and the Deputy shall accept this appointment in writing. Duly adopted this 1St day of January, 2016, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION APPOINTING JUSTICE CLERKS AND DEPUTY COURT CLERKS RESOLUTION NO.: 11,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, in accordance with New York State Town Law §20, Subdivision 1(A) and New York State Uniform Justice Court Act §109, the Town Board has the authority to appoint Town Justice Court Clerks and Deputy Court Clerks, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby appoints Kerrie Lewis, Margaret Quintal and Diane VonBraun as Town Justice Court Clerks and Stephanie Mahoney as Deputy Court Clerk, and BE IT FURTHER, ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 197 RESOLVED, that the Town Board further authorizes and directs the Town Justice Court to notify the New York State Administrative Board of the Judicial Conference of these appointments. Duly adopted this 1St day of January, 2016, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION APPOINTING LORI O'SHAUGHNESSY, ASSISTANT PARKS AND RECREATION DIRECTOR, TO WARREN COUNTY YOUTH BOARD RESOLUTION NO.: 12,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, Warren County Youth Board is an organization that includes community volunteers, youth and public officials who review local and countywide youth needs and issues, advocate for programs and services to meet the needs of all county youth up to age 21, advise Warren County on programs to be funded with State funds and help frame funding decisions, and WHEREAS, the Warren County Youth Board members are appointed by the Warren County Board of Supervisors and each municipality, including the Town of Queensbury, may select its member, and WHEREAS, by prior Resolution the Queensbury Town Board appointed Steve Lovering, the Town Parks and Recreation Director, to the Warren County Youth Board and Mr. Lovering's appointment expired as of December 31St, 2015, WHEREAS, the Queensbury Town Board wishes to appoint Lori O'Shaughnessy, Assistant Parks and Recreation Director, as a member of the Warren County Youth Board, NOW, THEREFORE BE IT RESOLVED, that the Queensbury Town Board hereby appoints Lori O'Shaughnessy, the Town of Queensbury's Assistant Parks and Recreation Director, to serve as a member of the Warren County Youth Board with such term to expire as of December 31St, 2016, and BE IT FURTHER, ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 198 RESOLVED, that the Town Board authorizes and directs the Town Supervisor to forward a certified copy of this Resolution with any other needed documentation to the Warren County Youth Bureau and take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2016, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT Mr. Metivier RESOLUTION TO REAPPOINT TOWN HISTORIAN RESOLUTION NO.: 13,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Queensbury Town Board wishes to reappoint Marilyn VanDyke, Ph.D., as its Town Historian for the year 2016, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby reappoints Marilyn VanDyke, Ph.D. as Town Historian for the Town of Queensbury for the year 2016. Duly adopted this 1St day of January, 2016, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION APPOINTING MEMBERS TO TOWN HISTORIAN'S ADVISORY BOARD RESOLUTION NO.: 14,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED FOR ITS ADOPTION ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 199 SECONDED BY: Mr. Brian Clements WHEREAS, the Town of Queensbury previously established the Town Historian's Advisory Board in accordance with the Queensbury Town Code, and WHEREAS, the one-year terms for the Advisory Board members recently expired and the Town Board wishes to appoint members for the year 2016, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby appoints the following members to the Town of Queensbury Historian's Advisory Board until their terms expire on December 31St 2016: John Austin; Douglas Baertschi; Jennifer Baertschi; Maureen Monahan-Chase; Mary Alice Clickner; June Krause; and John Strough. Duly adopted this 1St day of January, 2016, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION REAPPOINTING ANDREW GARNER, M.D. AS 2016 TOWN HEALTH OFFICER AND AUTHORIZING HEALTH OFFICER AGREEMENT RESOLUTION NO.: 15,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the term of the Town of Queensbury's Health Officer, Andrew Garner, M.D., will expire as of December 3 1St, 2015, and ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 200 WHEREAS, the Town Board wishes to reappoint Dr. Garner as Town Health Officer for 2016 and enter into an agreement with Dr. Garner to serve as the Town's Health Officer, and WHEREAS, a proposed agreement is presented at this meeting, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board appoints Andrew Garner, M.D. as the Town's 2016 Health Officer, and BE IT FURTHER, RESOLVED, that the annual salary for Dr. Garner shall be $2,000, plus $100 per hour for any case work the Town assigns to him, to be paid for from the appropriate account as determined by the Town Budget Officer, and BE IT FURTHER, RESOLVED, that the Town Board hereby authorizes and directs the Town Supervisor to execute the Agreement substantially in the form presented at this meeting and the Town Supervisor and/or Town Budget Officer to take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2016, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION APPROVING APPOINTMENT OF TOWN SAFETY OFFICER AND SAFETY COMMITTEE MEMBERS RESOLUTION NO.: 16,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, by Resolution No.: 54,2008, the Queensbury Town Board adopted amended Town of Queensbury's Safety Initiative Policy (Policy) and Safety Committee By Laws (By Laws), and ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 201 WHEREAS, according to such Policy and By Laws, the Town Board wishes to approve the appointment of the Town Safety Officer and Safety Committee Members for the Year 2016, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves the appointment of Fire Marshal Michael Palmer as Town Safety Officer, and BE IT FURTHER, RESOLVED, that the Town Board further approves the appointment of the following individuals as Safety Committee Members for the year 2016: • John F. Strough • Michael Palmer • Thomas VanNess • David Duell • Jennifer Baertschi-France • Alex Benway • Craig Brown • Connie Goedert • Victoria LaMarque • Chuck Rice • Scott Rowland • Pete Smith and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor's Office to distribute copies of this Resolution to all Town Departments. Duly adopted this 1St day of January, 2016 by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT : Mr. Metivier RESOLUTION REAPPOINTING JOANNE WATKINS AS TOWN PURCHASING AGENT RESOLUTION NO.: 17,2016 INTRODUCED BY: Mr. William VanNess WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Brian Clements ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 202 WHEREAS, the Queensbury Town Board wishes to reappoint Joanne Watkins to the part- time position of Purchasing Agent in addition to her full-time position as Accountant, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby reappoints Joanne Watkins as Town of Queensbury Purchasing Agent effective as of January 1St, 2016 until such time her Purchasing Agent duties are incorporated in her job description as Accountant as recommended by New York State Civil Service, at which point it is contemplated the compensation and duties of the two (2) positions will be merged, and authorizes and directs that Ms. Watkins be paid the $5,913 stipend for such position for 2016 in addition to her current, annual salary for the Accountant position, BE IT FURTHER, RESOLVED, that the Town Board hereby authorizes and directs the Town Supervisor to complete any documentation and the Town Supervisor and/or Town Budget Officer shall take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2016, by the following vote: AYES: Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES: None ABSENT: Mr. Metivier RESOLUTION ADOPTING TOWN PURCHASING POLICY RESOLUTION NO.: 18,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Queensbury Town Board wishes to adopt the Town of Queensbury Purchasing Policy, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby adopts the Town of Queensbury Purchasing Policy substantially in the form presented at this meeting, and BE IT FURTHER, ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 203 RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to distribute copies of such Policy to all Town Department Managers, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor and/or Town Budget Officer to take any actions necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2016 by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT : Mr. Metivier RESOLUTION AUTHORIZING APPOINTMENT OF TOWN PLANNING BOARD CHAIRMAN RESOLUTION NO.: 19,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Queensbury Town Board has received the Queensbury Planning Board's recommendation for its year 2016 officers, and WHEREAS, the Queensbury Town Board wishes to appoint the Chairman of the Town's Planning Board for 2016, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby appoints Chris A. Hunsinger as Chairman of the Town's Planning Board for 2016. Duly adopted this 1St day of January, 2016, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION AUTHORIZING APPOINTMENT OF ZONING BOARD OF APPEALS CHAIRMAN ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 204 RESOLUTION NO.: 20,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Queensbury Town Board wishes to appoint the Chairman of the Town's Zoning Board of Appeals for 2016, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby appoints Steven Jackoski as Chairman of the Town's Zoning Board of Appeals for 2016. Duly adopted this 1St day of January, 2016, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION REAPPOINTING GEORGE FERONE TO QUEENSBURY PLANNING BOARD RESOLUTION NO.: 21,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Town of Queensbury previously established the Town's Planning Board in accordance with applicable New York State law, and WHEREAS, George Ferone's term on the Planning Board expired on December 31St, 2015 and Mr. Ferone has expressed his interest in reappointment, and WHEREAS, the Town Board wishes to reappoint Mr. Ferone, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby reappoints George Ferone to serve as a member of the Queensbury Planning Board until such term expires on December 31, 2022. Duly adopted this 1St day of January, 2016, by the following vote: ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 205 AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION APPOINTING CURRENT ALTERNATE MEMBER HARRISON FREER AS REGULAR MEMBER OF TOWN ZONING BOARD OF APPEALS RESOLUTION NO.: 22,2016 INTRODUCED BY: Mr. William VanNess WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Town of Queensbury previously established the Town's Zoning Board of Appeals(ZBA) in accordance with applicable New York State law, and WHEREAS, by Resolution No.: 106,2013, the Town Board appointed Harrison Freer as an alternate member of the ZBA, and WHEREAS, a ZBA regular member vacancy currently exists and therefore the Town Board wishes to appoint Mr. Freer to serve as a regular member on the ZBA, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby appoints current alternate member Harrison Freer to serve as a regular member of the Queensbury Zoning Board of Appeals until such term expires on December 31St, 2022. Duly adopted this 1St day of January, 2016, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION AUTHORIZING ADOPTION OF TOWN OF QUEENSBURY COMPREHENSIVE EMERGENCY MANAGEMENT PLAN RESOLUTION NO.: 23, 2016 ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 206 INTRODUCED BY: Mr. William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, New York State Executive Law §23 provides in part that in preparing a Town Comprehensive Emergency Management Plan, the cooperation, advice and assistance shall be sought from local government officials, regional and local planning agencies, police agencies, fire departments and fire companies, local civil defense agencies, commercial and volunteer ambulance services, health and social services officials, community action agencies, organizations for the elderly and the handicapped, other interested groups and the general public, and WHEREAS, the Town of Queensbury's Fire Marshal received such advice and assistance from local police, fire, public health agencies and other Departments within Warren County as well as the State Emergency Management Office, Glens Falls Hospital and the American Red Cross, and by Resolution No.: 361,2014, the Queensbury Town Board adopted its Comprehensive Emergency Management Plan (Plan) for the Town of Queensbury, based upon such advice and assistance as well as the State Emergency Management Sample Plan, and WHEREAS, the Town Board must adopt such Plan on an annual basis and therefore wishes to adopt such Plan substantially in the form presented at this meeting, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby adopts the Town of Queensbury Comprehensive Emergency Management Plan (Plan) substantially in the form presented at this meeting, and BE IT FURTHER, RESOLVED, that the Town Board authorizes and directs the designated Town officials and employees to act in accordance with the terms and provisions of such Plan and authorizes and directs the Town's Fire Marshal to file such Plan with the Queensbury Town Clerk and submit such Plan to the Director of the Warren County Office of Emergency Services and/or any other appropriate state or local agencies in order to cause the Plan to be effective for all purposes provided under law, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor and/or Town Fire Marshal to take any action necessary to effectuate the terms of this Resolution and Plan. Duly adopted this 1St day of January, 2015, by the following vote: ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 207 AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT : Mr. Metivier RESOLUTION AUTHORIZING BADGER METER INC. TO CONTINUE PROVIDING RADIO READ METERS AND ACCESSORIES TO TOWN WATER DEPARTMENT DURING 2016 RESOLUTION NO.: 24,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Queensbury Town Board previously authorized Badger Meter, Inc. to provide radio read meters and accessories to the Town Water Department, and WHEREAS, the Water Superintendent has recommended that the Town of Queensbury continue to use the Badger meter system and has therefore requested Town Board authorization to allow Badger Meter, Inc. to continue providing radio read meters and accessories to the Town Water Department during 2016 for a total sum not to exceed $105,000, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes Badger Meter, Inc. to continue providing the Town of Queensbury Water Department with radio read meters and accessories during 2016 for a total sum not to exceed $105,000, to be paid for from Account No.: 40-8340-2300, as previously approved in the 2016 budget, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Water Superintendent, Town Budget Officer and/or Accountant to execute any documentation and take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2016, by the following vote: AYES: Mr. Clements, Mr. Irish, VanNess, Mr. Strough NOES: None ABSENT: Mr. Metivier ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 208 RESOLUTION AUTHORIZING ANNUAL ADMINISTRATIVE FEE REGARDING AGREEMENT BETWEEN TOWN OF QUEENSBURY AND MANNIX MARKETING, INC. RESOLUTION NO.: 25,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, by Resolution the Queensbury Town Board previously approved and authorized funding to Mannix Marketing, Inc. and an Agreement between the Town and Mannix Marketing, Inc., regarding Mannix Marketing, Inc.'s annual provision of marketing services to Queensbury, and WHEREAS, such promotion and marketing services promote the Town of Queensbury and its hotels and motels, restaurants, stores and other businesses, thereby benefiting the general economy of the Town and all of Warren County, and WHEREAS, by prior Resolution, the Queensbury Town Board provided for the Town's receipt of occupancy tax revenues from Warren County in accordance with the Local Tourism Promotion and Convention Development Agreement (Agreement) entered into between the Town and Warren County, and WHEREAS, the Agreement provides that specific expenditure of the funds provided under the Agreement are subject to further Resolution of the Queensbury Town Board, and WHEREAS, the Town Board wishes to authorize its annual $1,000 administrative fee to Mannix Marketing, Inc., with occupancy tax revenues received from Warren County, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves and authorizes funding of its annual $1,000 administrative fee to Mannix Marketing, Inc., as delineated in the preambles of this Resolution to be provided by occupancy tax revenues the Town receives from Warren County, to be paid for from Account No.: 050-6410-4412, contingent upon the Town Budget Officer confirming that the Town has unallocated occupancy tax funds available from Warren County, and BE IT FURTHER, ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 209 RESOLVED, that the Town Board further authorizes and directs the Town Supervisor and/or Town Budget Officer to take any and all actions necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2016, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION AUTHORIZING USE OF OCCUPANCY FUNDS TOWARD TOWN RECREATION PROJECTS RESOLUTION NO.: 26,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, by prior Resolution and Agreement the Queensbury Town Board provided in the Town Budget for the Town's receipt of occupancy tax revenues from Warren County in accordance with the Local Tourism Promotion and Convention Development Agreement (Agreement) entered into between the Town and Warren County, and WHEREAS, the Agreement provides that specific expenditure of the funds provided under the Agreement are subject to further Resolution of the Queensbury Town Board, and WHEREAS, the Town Board wishes to accordingly authorize provision of such funds, in the amount of up to $35,000, to be used toward Town Recreation Department expenditures related to the Department's special events and recreational attractions, such events offered not only to Town of Queensbury residents, but also by the general public, who serve as an economic boon to the Town of Queensbury and entire area, as follows: • Seasonal Brochures (Summer and Winter) • Family and Youth Programs and Special Events • Park Beautification Supplies • Jenkinsville Athletic Facility Events NOW, THEREFORE, BE IT ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 210 RESOLVED, that the Queensbury Town Board hereby approves and authorizes the expenditure of funds in the amount of up to $35,000 to the Town's Recreation Department as delineated in the preambles of this Resolution, such funds to be from Warren County occupancy tax revenues received by the Town and to be paid for from Account No.: 050-6410-4412, and BE IT FURTHER RESOLVED, that such expenditures are expressly contingent upon the Town Budget Officer confirming that the Town has unallocated occupancy tax funds available from Warren County, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Budget Officer and/or Director of Parks and Recreation to take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2016, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION APPROVING NEW FEE SCHEDULE FOR SERVICES PROVIDED AT PINE VIEW CEMETERY AND CREMATORIUM RESOLUTION NO.: 27,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Town of Queensbury Cemetery Commission and Cemetery Superintendent have requested Town Board approval for a pricing structure modification regarding the prices charged by the Pine View Cemetery and Crematorium with such proposed new fee schedule presented at this meeting, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves the new fee schedule for services provided at the Pine View Cemetery and Crematorium effective as of January 1St, 2016, as presented at this meeting, and BE IT FURTHER, ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 211 RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Town Cemetery Superintendent and/or Town Budget Officer to take any and all action necessary to effectuate the new fee schedule. Duly adopted this 1St day of January, 2016 by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT : Mr. Metivier RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF QUEENSBURY AND GLENS FALLS HOSPITAL - CENTER FOR OCCUPATIONAL HEALTH - FOR SUBSTANCE TESTING SERVICES AND PHYSICAL EXAMS RESOLUTION NO.: 28,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Queensbury Town Board wishes to enter into an Agreement with the Glens Falls Hospital—Center for Occupational Health(Center)to provide such services as physical exams and substance testing in accordance with Federal Motor Carrier Safety Regulations (FMCSR) for the Town during 2016, and WHEREAS, the Center has offered to perform such services in accordance with the terms and provisions of the letter-form Agreement dated December 17, 2015 and presented at this meeting, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves the letter-form Agreement between the Town of Queensbury and the Glens Falls Hospital — Center for Occupational Health (Center) substantially in the form presented at this meeting to provide such services as physical exams and substance testing with the costs for such services to be paid for from the appropriate accounts, and BE IT FURTHER, ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 212 RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to execute the letter-form Agreement and the Town Supervisor and/or Town Budget Officer to take any other action necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2016, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION AUTHORIZING ENGAGEMENT OF THE CHAZEN COMPANIES FOR PROVISION OF 2016 ENGINEERING TECHNICAL SERVICES TO TOWN OF QUEENSBURY RESOLUTION NO.: 29,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, by Resolution No.: 426,2014, the Queensbury Town Board authorized an Agreement with The Chazen Companies (Chazen) for provision of engineering technical services to the Queensbury Town Board, Queensbury Planning Board, Queensbury Zoning Board of Appeals and Community Development Department through December 31St, 2015, and WHEREAS, the Town Board wishes to authorize the continuation of Chazen's services for the year 2016, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes engagement of The Chazen Companies for provision of engineering technical services to the Queensbury Town Board, Queensbury Planning Board, Queensbury Zoning Board of Appeals and Community Development Department through December 31St, 2016, as set forth in Chazen's December 22"d 2015 letter agreement presented at this meeting, and BE IT FURTHER, RESOLVED, that the Town Board authorizes and directs the Town Supervisor to execute such letter agreement and/or any other needed documentation, and ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 213 BE IT FURTHER, RESOLVED, that payment for such services shall be from the appropriate Town accounts as may be determined by the Town Supervisor, Director of Planning, Zoning and Code Compliance and/or Town Budget Officer, and BE IT FURTHER, RESOLVED, that the Town Board and authorizes and directs the Town Supervisor, Director of Planning, Zoning and Code Compliance and/or Town Budget Officer to take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2016, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION TO AMEND 2015 BUDGET RESOLUTION NO.: 30,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the following Budget Amendment Requests have been duly initiated and justified and are deemed compliant with Town operating procedures and accounting practices by the Town Budget Officer, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town's Accounting Office to take all action necessary to amend the 2015 Town Budget as follows: From To Code Appropriation Code Appropriation $ Increase Revenue 001-0000-53820 2,875 Increase Appropriation ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 214 Recreation 001-7110-4824 Programs 2,875 001-1330-4400 Misc. Contractual 001-1345-1010 Purchasing 50 001-1990-4400 Contingency 001-1650-4100 Telephone 7,300 001-1910-4200 Property Insurance 001-1670-4030 Postage 3,000 001-1990-1010 Contingency 001-3410-1010 Wages 6,000 001-1990-1010 Contingency 001-7020-1010 Wages 17,500 001-1990-1010 Contingency 001-7510-1010 Wages 2,500 004-1990-1010 Contingency 004-5110-1010 Wages 9,000 004-1990-1010 Contingency 004-5130-1010 Wages 6,000 005-9025-4981- 005-3410-4400- 4981 Service Awards 4981 Misc. Contractual 12,000 040-1990-1010 Wages 040-8310-1020 Wages 4,000 040-9060-8060 Health Insurance 040-8340-2300 Metering Devices 10,000 Duly adopted this 1St day of January, 2016 by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT : Mr. Metivier RESOLUTION AUTHORIZING ESTABLISHMENT OF 2" DEPUTY RECEIVER OF TAXES AND ASSESSMENTS POSITION AND ABOLISHMENT OF DEPUTY TOWN CLERK III POSITION RESOLUTION NO.: 31,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Brian Clements ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 215 WHEREAS, by Resolution No.: 138,2014, the Queensbury Town Board eliminated the 2"a Deputy Receiver of Taxes and Assessments position previously established by Town Board Resolution No.: 73,2003, and WHEREAS, by Resolution No.: 291,2015, the Town Board established the position of Deputy Town Clerk III and appointed Tammie Landers in such position, and WHEREAS, the Town Clerk/Receiver of Taxes and Assessments has advised the Town Board that she has reevaluated the positions and duties associated with all positions in her Office(s) and has advised that the Town would be better served by reestablishing the 2nd Deputy Receiver of Taxes and Assessments position and eliminating the Deputy Town Clerk III position and then appointing Ms. Landers as the 2"d Deputy Receiver of Taxes and Assessments, and WHEREAS, the Town Board wishes to therefore reestablish the full-time position of 2"a Deputy Receiver of Taxes and Assessment position in accordance with New York State Town Law §20(3)(c), and abolish the Deputy Town Clerk III position, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby reestablishes the full-time position of 2"d Deputy Receiver of Taxes and Assessments in accordance with New York State Town Law §20(3)(c), and BE IT FURTHER, RESOLVED, that the Town Clerk shall make an appointment to such established position, which it understands to be Tammie Landers, and BE IT FURTHER, RESOLVED, that it shall be the duty of the 2"a Deputy Receiver of Taxes and Assessments to assist the Receiver of Taxes and Assessments and 1"Deputy Receiver of Taxes and Assessments in the performance of their duties along with any other assigned duties, and in his or her duties, the 2"d Deputy Receiver of Taxes and Assessments will in times act for and in place of the Receiver of Taxes and Assessments, and BE IT FURTHER, RESOLVED, that the Town Board further abolishes the Deputy Town Clerk III position previously established by Town Board Resolution 291,2015, and BE IT FURTHER, ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 216 RESOLVED, that the Town Board hereby authorizes and directs the Town Supervisor, Town Clerk and/or Town Budget Officer to complete any documentation and take such other and further action necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2016, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION SELECTING WORKING SUPERVISORS IN TOWN HIGHWAY DEPARTMENT TO BE AUTHORIZED IN ACCORDANCE WITH QUEENSBURY HIGHWAY DEPARTMENT 24-HOUR VEHICLE USAGE POLICY RESOLUTION NO.: 32,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, by Resolution No.: 349,2014, the Queensbury Town Board amended its Employee Handbook §1008 entitled "Vehicle Usage and Travel Reimbursement," to adopt a new Policy at the end of such §1008 entitled, "Queensbury Highway Department 24-Hour Vehicle Usage Policy" which sets forth provisions by which certain Highway Department employees will be permitted to use a Town vehicle for travel between their home and job site, and WHEREAS, by such Resolution, the Town Board selected certain Highway Department employees to be authorized under such Policy, and WHEREAS, two (2) of the employees authorized by such Policy have retired and therefore the Town Highway Superintendent has recommended that the Town Board authorize the selection of two (2)new employees also to be authorized under the Policy: • Working Supervisor Scott Mabb Vehicle: 2006 Ford F250 Plate #:AK4110 • Working Supervisor Eugene Ward Vehicle: 2004 Ford F250 Plate #: AW3607 NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes the selection of Scott Mabb and Eugene Ward, Working Supervisors in the Town Highway Department, to also be ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 217 authorized under the Queensbury Highway Department 24-Hour Vehicle Usage Policy, which sets forth, among other things the following guidelines: • The job requirement is to respond to emergency situations beyond normal working hours; • The request must be consistent with Town Policy; • The request must be made by the Department Manager; and • The Town Board approved Highway Department employees must agree to and sign a Statement of Acknowledgment of the Town Highway's Vehicle Usage Policy; and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Town Highway Superintendent, Town Counsel and/or Town Budget Officer to take any action necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2016, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION APPROVING AUDIT OF BILLS WARRANT OF JANUARY 4TH, 2016 RESOLUTION NO.: 33,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Queensbury Town Board wishes to approve an audit of bills presented as a Warrant with a run date of December 24th 2015 and a payment date of January 4th, 2016, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves the Warrant with a run date of December 20' 2015 and a payment date of January 4 th, 2016 totaling $1,467,422.59, and ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 218 BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor and/or Town Budget Officer to take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2016, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT : Mr. Metivier RESOLUTION AUTHORIZING AGREEMENT WITH RICHARD H. DINOLFO, CERTIFIED PUBLIC ACCOUNTANT FOR PROVISION OF PROFESSIONAL ACCOUNTING AND CONSULTING SERVICES RESOLUTION NO.: 34,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Queensbury Town Board previously authorized engagement of the services of Richard H. Dinolfo, Certified Public Accountant (Mr. Dinolfo), to provide professional accounting and consulting services to the Town of Queensbury, and WHEREAS, the Town's Budget Officer has recommended that the Town Board again authorize engagement of Mr. Dinolfo to provide such services to the Town through December 31St 2016 as more fully set forth in Mr. Dinolfo's proposal to the Town dated December 29, 2015 and presented at this meeting, and WHEREAS, the Town Board wishes to authorize such services, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes the engagement of Richard H. Dinolfo, Certified Public Accountant for provision of professional accounting and consulting services to the Town of Queensbury, to be billed at the rate of$135 per hour of service, not to exceed $7,500, for time provided through December 31St, 2016, as generally described in Mr. Dinolfo's December 29, 2015 proposal presented at this meeting, and BE IT FURTHER, ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 219 RESOLVED, that the Town Board authorizes and directs the Town Supervisor to sign such proposal substantially in the form presented at this meeting, and BE IT FURTHER, RESOLVED, that payment for such services shall be from the appropriate Town accounts as may be determined by the Town Supervisor and/or Town Budget Officer, and BE IT FURTHER, RESOLVED, that the Town Board and authorizes and directs the Town Supervisor and/or Town Budget Officer to take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2016 by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION AUTHORIZING ENGAGEMENT OF MILLER, MANNIX, SCHACHNER & HAFNER, LLC AS TOWN LEGAL COUNSEL RESOLUTION NO.: 35,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Town of Queensbury requires legal representation in a wide variety of matters to deal with the numerous legal issues that come before and involve the Town, and WHEREAS, the Town Board wishes to engage legal counsel on a contractual basis for 2016, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes the engagement of Miller, Mannix, Schachner & Hafner, LLC as legal counsel for and on behalf of the Town for 2016 in accordance with the Agreement for legal services presented at this meeting, and BE IT FURTHER ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 220 RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to execute such Agreement in substantially the form presented at this meeting. Duly adopted this 1St day of January, 2016, by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT: Mr. Metivier RESOLUTION ADOPTING 2016 PART-TIME HOURLY WAGE & ANNUAL STIPEND; MANAGEMENT AND NON-MANAGEMENT, NON- UNION FULL-TIME STAFF AND STAFF SALARY SCHEDULES RESOLUTION NO.: 36,2016 INTRODUCED BY: Mr.William VanNess WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the Queensbury Town Board wishes to adopt Year 2016 Salary and Wage Schedules for its part-time hourly wage and annual stipend, management and non-management, and non-union full-time employees, and WHEREAS, such Schedules shall supersede all previously adopted salaries and schedules for these positions, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and adopts the Year 2016 Salary and Wage Schedules for its part-time hourly, management and non-management, non-union full-time staff, effective January 4t1i 2016 as follows: Management and Non-Management - Non-Union Position Base Amt Long Amount Court Court Clerk 51,670 1,700 53,370 ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 221 Deputy Court Clerk 33,879 178 34,057 Court Clerk 51,670 1,100 52,770 Clerk of the Court 42,510 1,100 43,610 Supervisor Conf. Secretary to Town Supervisor 40,800 200 41,000 Accounting Budget Officer 72,900 600 73,500 Account Clerk 41,828 1,100 42,928 Senior Account Clerk 41,616 36 41,652 Accountant 54,675 1,100 55,775 Tax Receiver I't Deputy Receiver of Taxes 42,738 1,100 43,838 2nd Deputy Receiver of Taxes 37,171 693 37,864 Assessor Assessor 72,900 600 73,500 Data Collector/Appraiser 61,343 1,100 62,443 Assistant to Assessor I 51,459 1,376 52,835 Real Property Tax Clerk 40,536 157 40,693 Assistant to Assessor II 42,616 600 43,216 Building and Grounds Director Buildings&Grounds 63,776 1,700 65,476 Town Clerk Deputy Town Clerk II 46,308 866 47,174 Deputy Town Clerk I 56,182 2,000 58,182 Legal Assistant 58,262 2,000 60,262 Fire Marshal Fire Marshal 54,978 1,204 56,182 Deputy Fire Marshal 43,223 1,100 44,323 Building & Codes Director of Building&Codes 69,734 2,000 71,734 Building&Zoning Enforcement Officer 45,883 1,100 46,983 Building&Zoning Enforcement Officer 54,366 1,700 56,066 Highway Admin Deputy Highway Superintendent 58,222 2,000 60,222 Conf. Secty to Highway Superintendent 42,235 205 42,440 ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 222 Parks & Rec Director Parks&Recreation 65,005 2,000 67,005 Recreation Program Assistant 39,952 1,100 41,052 Aquatics Supervisor 39,952 600 40,552 Assistant Director of Park&Rec 47,818 1,100 48,918 Seniors Senior Citizen Program Coordinator 33,695 789 34,484 Zoning Code Compliance Officer/Zoning Aden 66,912 1,400 68,312 Code Compliance Officer 53,073 1,24 54,318 Senior Planner 61,384 1,100 62,484 GIS Administrator 64,505 1,400 65,905 Land Use Planner 46,824 600 47,424 Water Admin Superintendent Water 83,432 1,100 84,532 Water Plant Operations Engineer 64,508 130 64,638 Billing Supervisor 57,400 1,100 58,500 Cemetery Cemetery Superintendent 52,948 171 53,119 Part-Time Hourly Wale and Annual Stipend Schedule Year 2016 Position Wage/Stipend Clerk-Assessor's Office,Part-time 1 .63 Cemetery Secretary 13.77 Court Officer-Hourly Rate 16.00 Court Officer-Service Fee per Summons 2 .89 Recycling Supervisor 24.94 Laborer,Part-time Transfer Stations 13.79 Historian 13,260.00 Historian's part-time Assistant 1 .00 School Traffic Officer (two hour guarantee) 14.96 Clerks,Temporary and Part-time 12.00 ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 223 Laborer, seasonal 10.00 Dog Enumerator 3,060.00 Wastewater Director** 6,120.00 Tax Receiver 8,176.32 Deputy Supervisor 1,718.70 Purchasing Agent ** 5,913.00 Fair Housing Officer 1,136.12 Planning&Zoning Board per meeting Chairman 80.00 Secretary 7 .00 Member 70.00 Board of Assessment Review per session 70.00 Recreation Leader* Hourly 9.00-12.00 Recreation Program Attendant* Hourly 9.00-13.00 Recreation Maintenance* Hourly 9.00-1 .00 Recreation Program Specialist* Hourly 12.00-1 .00 Recreation Program Official/Instructor* Per game 20.00-30.00 *Seasonal Hires. Individual Wages determined by Recreation Commission and BE IT FURTHER, RESOLVED, that the salaries for the Town Justices for 2016 shall be $43,828, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor and/or Town Budget Officer to take all action necessary to effectuate the terms of this Resolution. Duly adopted this 1St day of January, 2016 by the following vote: AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough NOES None ABSENT : Mr. Metivier 5.0 CLOSING REMARKS BY TOWN BOARD MEMBERS COUNCILMAN VANNESS (WARD IV)- • Thanked Supervisor Strough for the opportunity to serve as his Deputy. COUNCILMAN IRISH(WARD III)- ORGANIZATIONAL MEETING, 01-01-2016, MTG#1 224 • Thanked everyone for coming out today to show their support. • Thanked Assemblyman, Dan Stec for the swearing in of Town officials. • Thanked his son, who recently joined the Navy, along with all military veterans for their service to our Country. • Happy New Year. COUNCILMAN CLEMENTS (WARD II)- • Thanked the residents of Ward II and the Town in general for their confidence in re-electing him this term. Welcomes all suggestions and comments. • Wished everyone a happy and prosperous new year. SUPERVISOR STROUGH • Thanked everyone for coming. • Thanked Ed Bartholomew, Executive Director of QEDC, for coming today. • Reminder to appointed officials to sign their oaths before leaving today. • Invited everyone to stay and enjoy the delicious refreshments that the Seniors have provided for us. • Wished everyone a happy and healthy new year. RESOLUTION ADJOURNING ORGANIZATIONAL MEETING RESOLUTION NO. 37, 2016 INTRODUCED BY: Mr. Doug Irish WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. William VanNess RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its Organizational Meeting. Duly adopted this 1St day of January, 2016, by the following vote: Ayes: Mr. Irish, Mr. VanNess, Mr. Strough, Mr. Clements Noes: None Absent: Mr. Metivier Respectfully Submitted, Caroline H. Barber Town Clerk Town of Queensbury