4.02 4.2
RACES&WALKS\Ragliar Relay Adirondacks—2-8-16
RESOLUTION AUTHORIZING RAGNAR EVENTS, LLC TO CONDUCT
RAGNAR RELAY ADIRONDACKS 200 MILE OVERNIGHT RUNNING
RELAY RACE PARTIALLY WITHIN TOWN OF QUEENSBURY
RESOLUTION NO.: ,2016
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, Ragnar Events, LLC has requested permission to conduct a 200 mile overnight
running relay race partially within the Town of Queensbury as follows:
SPONSOR: Ragnar Events, LLC
EVENT: Ragnar Relay Adirondacks 200 mile overnight running
Relay Race from Saratoga Springs to Lake Placid,NY
(email/letter describing the event presented at this meeting)
DATE/Tl ME: September 23rd—24h, 2016 -Approximately 3:00 p.m. —
11:00 p.m. on Friday, September 23rd
PLACE: Runners will be on the Warren County Bikeway in the
vicinity of Birdsall Road, Ash Drive and Glen Lake Road
and
WHEREAS, the applicant shall be responsible to obtain any other municipal agency's
approval(s) as may be necessary for their event,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby acknowledges receipt of proof of
insurance from Ragnar Events, LLC to conduct its Ragnar Relay Adirondacks 200 mile overnight
running Relay Race to be held on September 23rd — 24d`, 2016 partially within the Town of
Queensbury, and
BE IT FURTHER,
RESOLVED, that the Town Board approves this event subject to approval by the Town
Highway Superintendent which approval may be revoked due to concern for road conditions at any
time up to the date and time of the event as well as other municipal agency's approval(s) as may be
required.
Duly adopted this 8d`day of February, 2016, by the following vote:
AYES
NOES
ABSENT:
Totem of Queensbury Thomas R. VanNess
Highway Superintendent
Highway
Department
vaA David Duell
742 Bay Road—Queensbury, NY 12804 Deputy Highway
Phone: (518) 761-8211
Superintendent
Fax: (518) 745-4466
TO: TOWN BOARD
FROM: THOMAS VAN NESS
DATE: JANUARY 26, 2016
RE: RAGNAR RELAYADIRONDACKS2016
I have reviewed the request by Ragnar Events, LLC, which wishes to hold a team relay race
that will pass through the Town of Queensbury on Friday, September 23rd and Saturday,
September 24th 2016.
Weather permitting, I hereby grant my approval for this event to be held on the following
roadways that are under my jurisdiction: Birdsall Road, Ash Drive and Glen Lake Road. The
remaining roadways and pathways are not in my jurisdiction and may require additional
authorization.
Sincerely,
Thomas Van Ness
Highway Superintendent
Town of Queensbury
•
DATE: 12/4/2015
CERTIFICATE OF INSURANCE
CERTIFICATE NUMBER: 20151124389486
•
AGENCY:
ESIX 3 LLC THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
d/b/a Entertainment&Sports Insurance eXperts(ESIX) CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES
d/b/a Entertainment and Sports Insurance Agency(California) NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
2727 Paces Ferry Road,Building Two,Suite 1500 BELOW.
Atlanta,GA 30339
678-324-3300(Telephone)
678-324-3303(Facsimile)
NAMED INSURED: INSURERS AFFORDING COVERAGE:
USA Track&Field,Inc. Ragnar Events,LLC INSURER A: Philadelphia Indemnity Ins.Co.
132 East Washington Street,Suite 800
Indianapolis IN 46204 INSURER B: Philadelphia Indemnity Ins.Co.
EVENT INFORMATION:
Ragnar Relay Adirondacks(9/23/2016-9/24/2015)
POLICY/COVERAGE INFORMATION:
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY
REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE
INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE
LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INS TYPE OF INSURANCE: POLICY NUMBER(S): EFFECTIVE: EXPIRES: LIMITS:
A GENERAL LIABILITY
X Occurrence PHPK1403938 11/1/2015 11/1/2016 GENERAL AGGREGATE(Applies Per Event) $3,000,000
— - 12:01 AM 12:01 AM
X Participant Legal Liability EACH OCCURRENCE $1,000,000
DAMAGE TO RENTED PREMISES(Each Occ.) $1,000,000
MEDICAL EXPENSE(Any one person) EXCLUDED
PERSONAL&ADV INJURY $1,000,000
PRODUCTS-COMP/OP AGG $3,000,000
B UMBRELLA/EXCESS LIABILITY
X Occurrence PHUB517449 11/1/2015 11/1/2016 EACH OCCURRENCE $10,000,000
12:01 AM 12:01 AM
AGGREGATE(Applies Per Event) $10,000,000
DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS:
Coverage applies to USA Track & Field sanctioned events and registered practices, including any directly related activities, such as event set-up and tear-down,
participant check-in and award ceremonies.
The certificate holder is an additional insured as required by written contract or written agreement, but only for liability arising out of the negligence of the Named
Insureds per the following endorsement:Additional Insured-Certificate Holders(Form PI-AM-002)
The General Liability policy is primary and non-contributory with respect to the negligence of the Named Insureds(Form CG 00 01).
The General Liability policy contains a blanket Waiver of Subrogation as required by contract per Waiver of Transfer of Rights of Recovery Against Others(Form CG
24 04).
Excess policy follows form of underlying General Liability.
CERTIFICATE HOLDER: NOTICE OF CANCELLATION:
Town of Queensbury Should any of the above described policies be cancelled before the expiration date thereof,
742 Bay Rd notice will be delivered in accordance with the policy provisions.
Queensbury NY 12804 AUTHORIZED REPRESENTATIVE:
RE—Special Event Additional Information-Ragnar Relay Adirondacks 2016
Attached, please find information on the Ragnar Relay Adirondacks 2016 event.This document is to
serve as additional information.
Included information:
A. Event Description
B. Date and Hours of Event
C. Exchange Points
D. Safety, Emergencies and First Aid
E. Officer services
F. Traffic Impact/Traffic Control
G. Waste Receptacles
H. Signage Plan
We believe in providing a quality event that is safe and fun for participants and all involved. I look
forward to working with you on this year's event.
Please contact me regarding any questions you may have.
Best Regards,
Julia Bullard I Senior Race Director
Ragnar Relay Series Ragnar Events, LLC
12 South 400 West I 2"d Floor
Salt Lake City, UT 84101
T 877 83-RELAY J F 801 499 5023 I C 801 644 8738
julia@ragnarrelay.com www.ragnarrelay.com
A. Event Description
The Ragnar Relay Adirondacks is a long distance running relay race that will start in Saratoga Springs, NY
on Friday,September 23, 2016 and finish in Lake Placid on Saturday,September 24, 2016.
• We anticipate 360 teams to participate in the event. Each team is comprised of 6-12 individuals
and 1-2 vehicles.Therefore,we anticipate about 4,200 participants and 700 vehicles to be
involved in the race.
• During the relay,each team member runs three legs. Only one person from each team will be
running on the course at a time.There will only be 360 runners on the course at any given time.
• Start times are staggered, beginning at 5:00 AM and will continue until 2:00 PM. The objective
for the staggered start time is to spread the participants out so that the impact on local traffic
will be minimal to avoid large groups of runners clustering together.
• The entire group of runners will typically be spread out over a span of 30-40 miles.
• Runners are instructed to obey all traffic laws and regulations.The race course will utilize
sidewalks, running paths, bike lanes, and road shoulders.
• We do not foresee a need to close any lanes of traffic or close any running paths to pedestrians
or bike traffic.
B. Date and hours of the event:
September 23, 2016
We anticipate runners in the Town of Queensbury from 3:00 PM to 11:00 PM.
C. Exchange Points
Teams pass the baton from one runner to the next at minor and major exchange points.An exchange
includes portable toilets, an exchange area, and traffic cones used for crowd control.A minor exchange
is where a single van from each team will briefly stop to switch runners. There are 30 minor exchanges
along the course.A major exchange occurs every 6 exchanges and is where teams will pass the baton to
the next van.There are 5 major exchanges along the course.
Ragnar is in the process of obtaining permission from the various locations for the use of exchanges.
D.Safety, Emergencies, and First Aid
Safety is our top priority. Runners are educated prior to the race concerning event and safety rules as
follows:
• Each team must have at least six reflective vests and two flashlights. Runners starting their legs
during designated night hours must be wearing a reflective vest,tail/butt light and holding a
flashlight or headlamp.
• Any team-member spectator must wear a reflective vest during these hours when outside their
vehicle.
• Runners are required to obey all traffic laws and we instruct them to use the sidewalk when
available.
• Ragnar provides a Race Command number during the race. Runners may text Race Command
for any concerns or problems out on the course.
• In case of emergency all runners and staff will call 911. Then contact our Race Command
number(661-Ragnarl)to let race staff know of the emergency.
• We have 8-12 Ragnar Staff and trained volunteers on the course at all times monitoring the
course.
• A Medic Station and Medical Staff will be located at each major exchange location. These Medic
Stations will be equipped to handle heat exhaustion, and all minor sport injuries. We hire EMT
intermediate personnel or above, either through a medical staffing agency or directly through
local hospitals or emergency service personnel.
• In the event of a major medical emergency(i.e.any life threatening condition or injury that
requires immediate medical attention)we instruct runners/volunteers to first call 911.
• In addition to our own first aid services on the course,we list the local emergency rooms near
the course, along with their address and phone number in the race packets.
•
E.Officer services
Police Officers are stationed throughout the course in specific locations according to the safety demand
and traffic flow throughout their jurisdiction. Ragnar will work with local and State officers to staff as
needed for the race.
F.Traffic impact/traffic control
All traffic control measures are to be set up, maintained and removed by ADMAR Company. We do not
anticipate any traffic control in Warren County.
G.Waste receptacles
Dumpsters will be placed at each of our major exchange locations. All trash is taken to the majors.
Volunteers and staff will sweep in exchange and make sure they are left clean.
H.Signage plan
Along the course there will be course signs that communicate to the runners which direction to go, on
what side of the road to run,which exchange they are at, etc. Directional signs are only placed at change
of direction intersections.The signs are 42" High, 18"Wide, .25"Thick and are made of corrugated
plastic. Each sign will be secured to a delineator post barricade. An example of such a sign can be seen
in the picture below.
.44 ~- RA6RAR
►
7f w Notes:
Leg is mostly on bike path. Runner access points
I J " for vans are noted an the leg map
fF
..1 EXCHANGE 11:
Y Warren County Liuni dpai Centest
1 • t n f f 25 Glen Lake Road.Lake George,NY 12245
. f r
,'" /, LEG LEGEND:
0.0 Lit exchange 10 by rurvning East on
r ,..,,__=. River St
s a
0.2 WITH,. Turn LEFT on Route 9.RUNNING WI
0.8 Take the trst a xi at the roundabout onto
-. Warren St.conbhue RL **JG WITH
., a TRAFFIC
0.9 Tien LEFT onto Oak St and RUN
AGAINST TRAFFIC
1.0 Tum LEFT onto Maple St
1.0 Tum RIGHT onto Wahaf St
---�`-- - 1.4 Turn LEFT onto Bye Warren Canty
Bikeway jest before Dix Ave
t4 Continue on Baeway following
devotional signs
s Y ,1 ' 39 Turn LEFT onto Country Club Rd.
4.4 Tim LEFT onto Round Pad Rd
,,....-,_� 4.9 Turn RIGHT onto Birdsall Rd.
• r 5.5 Tim LEFT back onto the Bikeway.
.. k.t-• 5.8 Tun left antoAslh Or Leaving the bile path.
`�---+---• �' ■ 8.1 Toni left onto Can Lake Rd.-. 8.7 Turn right into Exchange 11,on Len side
of road alter Lon_
{INNS
1.4 Tkm LEFT onto Dole Ave
1.0 Tun RIGHT onto Ridge St
" 27 Turn LEFT alit taker Rd(West 254)
_ '"_ a 4.0/ _ - Turn RIGHT onto Country Club Rd
5.4 Tun LEFT onto Round Pond Rd/Blind
'ti Rock Rd
8.8 Tom RIGHT onto Route 9
7A Tum RIGHT onto Glen Lake Rd
/ 7.7 Tun left into Exchange 11.an the let side d
road
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January 25, 2016
To Whom It May Concern,
This letter grants permission for the Ragnar Relay Adirondacks held on September 23,2016 to run
through the Town of Queensbury.
I understand that the property will be left in the same condition as when Ragnar arrived and that a
Third Party Certificate of Insurance will be sent to me,if insurance was requested.Any damages
incurred during the time of the event will be the responsibility of Ragnar Events, LLC.
Representative Signature Date
Representative Name Printed Contact Phone#
Please return completed form to:
Julia Bullard I Race Director
Ragnar Relay Series I Ragnar Events, LLC
12 S 400 W I Suite 200
SLC,UT 84101
P 877.83-RELAY I F 801.499.5023 I C 801.644.8738
Ju1iaPragnarrelay.com I www.ragnarrelay.com
� �/► . ;` ® •
,:�'E r ti ,� 3■ , • $( ..JL. 'I " d►. A
a JULIA BOLLARD- RACE DIRECTOR ( CELL•(801)644-8738 ( 12 SOUTH 400 WEST,2ND FLOOR
H JULIA @RAGNARRELAY.COM ( FA}L•(801}4995023 SALT LAKE CITY, UT 84101
R E L A Y SERIES RAGNARRELAY.COM I OFFICE(801}489-5024 I