4.06 4.6
2016 ORGANIZATIONAUQUEENSBURY SENIOR CMZENS
RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF
QUEENSBURY AND QUEENSBURY SENIOR CITIZENS, INC.
RESOLUTION NO.: ,2016
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Queensbury Town Board believes it appropriate and beneficial to provide social
and recreational activities and programs to Town of Queensbury senior citizens and therefore wishes to
contract with the Queensbury Senior Citizens, Inc. for these types of activities and programs, and
WHEREAS, a proposed Agreement between the Town of Queensbury and Queensbury Senior
Citizens, Inc. has been presented at this meeting, and
WHEREAS, this Agreement is permitted and authorized by New York State General Municipal
Law §95A,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves the Agreement between the
Town and Queensbury Senior Citizens, Inc. for the year 2016 with funding for the Agreement not
exceeding the sum of$20,000 and authorizes and directs the Town Supervisor to execute the Agreement
with funding for the Agreement to be paid for from the appropriate Town account.
Duly adopted this 8h day of February, 2016, by the following vote:
AYES
NOES
ABSENT:
2016 AGREEMENTS\Queensbury Senior Citizens
AGREEMENT BETWEEN THE TOWN OF QUEENSBURY
AND
QUEENSBURY SENIOR CITIZENS, INC.
THIS AGREEMENT, made as of the 1St day of January, 2016, by and between the
TOWN OF QUEENSBURY, Warren County, New York, (hereinafter referred to as the
"TOWN") and QUEENSBURY SENIOR CITIZENS, INC., a non-profit agency organized and
existing under the laws of the State of New York, with its principal place of business at 742 Bay
Road, Queensbury, New York, (hereinafter referred to as the "CONTRACTOR") in the manner
following:
IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS:
1. Contractor agrees to furnish community services to the Town and its residents for the 2016
calendar year, which is also the Town's fiscal year, in consideration of the sum set forth
below. The services to be provided by the Contractor are:
Operation of recreational and social programs for senior residents of the
Town of Queensbury.
2. The Town agrees to pay Contractor the sum of$20,000 as full fmancial consideration for
the services previously set forth. Such amount shall be paid as follows:
A. 100% upon submission of a Town Voucher (see Exhibit A to this Agreement) and
approval of the Voucher by the Town Supervisor. None of these funds may be used
for capital improvements on privately owned structures.
B. Prior to payment, the Town shall require submission of the following supporting
information or documents: 2015 Annual Report including Financial Statements.
C. In addition to the payment specified above, the Town also agrees to provide the
following facilities and services:
(1) Town-employed Queensbury Center Coordinator whose duties will include
scheduling the use of the Queensbury Center among the various groups and
organizations who request its use, including Queensbury Senior Citizens;
development and coordination of senior programs and activities in the same
manner as has been performed during the previous year; typing, publishing
and distributing notices and flyers about programs, activities, meetings of
your organization and other information relative to the business and
programs of Queensbury Senior Citizens,Inc.
(2) Use of Queensbury Center facilities as scheduled by the Center Coordinator.
(3) Exclusive use of the"Senior Room"and"Downstairs Recreation Room."
(4) Authorization to furnish, install and store your own supplies and to install
and maintain your own administrative and activities-related equipment
(photocopier for example) at the Center subject to approval by the Center
Coordinator.
3. The Contractor additionally agrees to furnish to the Town throughout the term of this
Agreement all financial and program information reasonably requested which is related to
the services provided.
4. It is understood and agreed that the relationship of the Contractor to the Town shall be that
2
of independent contractor. The independent contractor agrees that it will hold itself in
accordance with such status and that it will neither present itself nor claim to be an officer
or employee of the Town.
5. The Contractor agrees and warrants to indemnify the Town and hold it harmless for any and
all claims arising out of the performance of this Agreement which are made against the
Contractor.
6. The Contractor agrees that it shall neither assign nor in any manner convey the rights or
obligations of this Agreement to any other person, company, or organization without the
previous written consent of the Town.
7. This Agreement may be terminated by either party upon thirty(30) days notice in writing to
the other party. The Contractor further agrees that in the event of cancellation of this
Agreement by either party, it will make a full and final accounting of all Town funds
received under this Agreement within thirty (30) days after notification of cancellation has
been issued.
8. Unless cancelled earlier under the terms of the preceding paragraph,this Agreement expires
on December 31, 2016.
9. It is agreed by the parties that this Agreement constitutes the full and complete agreement
by the parties and that it may not be changed orally.
IN WITNESS WHEREOF,the parties have signed this Agreement to be effective on
3
the day and year first above written.
TOWN OF QUEENSBURY QUEENSBURY SENIOR
CITIZENS, INC.
BY: BY:
JOHN F.STROUGH
TOWN SUPERVISOR PRESIDENT
DATE: DATE:
MAILING ADDRESS: MAILING ADDRESS:
742 BAY ROAD 742 BAY ROAD
QUEENSBURY,NY 12804 QUEENSBURY,NY 12804
4
'(Nt8iT A
BILLING VOUCHER
Submitted to:
TOWN OF QUEENSBURY
742 BAY ROAD QUEENSBURY,NY 12804
Phone:518-761-8201 Fax 518-745-4445
NYS Sales Tax Exemption 14-6002393 (Do not write in this area-for Accounting Use Only)
Town Board
Department PO NO. IMP ACCOUNT CODE $DISTRIBUTION
VENDOR NO.
c r -1
L
A
� 1 �
M
A
TL J
OUR CUSTOMER ACCOUNT NO.
TOTAL $ 0/30
This fonn is to be used by: $Vendors not furnishing their own pre-printed invoice tone.
$De•artment Mane•ers to a•.rove vendor invoices for•a ent.
DATE INVOICE NUMBER DESCRIPTION $AMOUNT DUE
_.
_. II
111
TOTAL AMOUNT DUE
$000
CLAIMANT CERTIFICATION: I hereby certify that the products and/or services listed above have been furnished to the
Town,including all information and documents required by a Contract where applicable;that no portion has been previously
paid or satisfied;that taxes from which the Town is exempt are not included;and that the amount claimed is actually due.
Date: Signature: Title:
DEPARTMENT APPROVAL Comptroller's Office Use
This Voucher represents an authorized purchase that complies with the Received
Town's purchasing policies and procedures. Prices are in accordance Checked
with pre-authorized Purchase Orders or Contracts,where applicable. The Returned
services and/or materials,including all required information and documents, Reason
have been furnished tathe Town of Queensbury,and the amount approved
is due for payment Entered
Authorized Due Date
Date: Dec 21, 2015 Official Comptroller
TOWN OF QUEENSBURY comptroilenciproabiningvoocher.wbs Mar2002