10-06-2015 1
` j� Recreation Commission
f , Town of Queensbury
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742 Bay Road, Queensbury, NY 12804
REGULAR MEETING * 7:00 p.m.
OCTOBER 6, 2015
1. ROLL CALL
2. APPROVAL OF MINUTES—September 1, 2015
3. COMMUNICATIONS AND REMARKS FROM VISITORS
a) Monthly Correspondence
b) Budget Control Report
4. UNFINISHED BUSINESS
a) 2016 Requested Budget—Update, Director
a) 2015-16 Winter Programs/Brochure—Update, Ass't Director
b) Marketing Audit—Update+ Discussion
5. NEW BUSINESS
a) 2016 Wage Schedule—Part Time/Seasonal Staff—Discussion +Approval
b) additional discussion items as introduced by Commissioners
7. COMMITTEE REPORTS
• Budget Review —Commissioner Hewlett
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Hewlett
• Planning—Commissioner Switzer
• Program Review—Commissioner Eicher
8. ADDITIONAL INFORMATION or REPORTS—Verbal Report
9. EXECUTIVE SESSION IF NECESSARY
10. ADJOURNMENT
r
PLEASE NOTE: Meeting to be held at 7:00 p.m.in the Queensbury Town Office Building—Supervisors Conference Room.
Qucensbury Parks and Recreation Commission
Qucensbury, NY 12804
Minutes of the September 1. 2015 regular meeting of the Recreation Commission of the Town of Queensbury held at
Gurney Lane Park.
Chairman Hewlett called the meeting to order at 7:00PM
1.) Roll Call:
• Present —Wendy Matthews, Judy Goralski, Greg 1-Iewlett, Lisa White. Jennifer Switzer, Fran Cabana. Todd
Eicher
• Excused: None
• Staff—Steve Lovering— Director. Lori O'Shaughnessy-Assistant Director,Jennifer Baertschi-France -Program
Coordinator& Q-Club Director,
• Guests- none
2.) Approval of Minutes:
Commissioner White motioned to approve the July 28, 2015 minutes. seconded by Commissioner Switzer: all
members approved.
3.) Communications and Remarks from Visitors: (see file for copies)
a.) Monthly Correspondence:
l.) The I'ost S7ar article about adding additional properties to the ATE' law.
2.) Letter complimenting the swim lesson program at Gurney Lane
3.) Resolution regarding the $5000 donation from the Warren County Sale and Quality Biking Organization.
4.) Letter thanking the department for all the help with the Churney Gurney event.
5.) Adirondack Sports and Fitness article about the Gurney Lane mountain bike trails.
h.) Budget Control
Revenue up for the summer TY vs. I,Y
Revenue up for YTD TY vs. LY
4.) Unfinished Business
a) Parks Report: Director Lovering gave narrative of park activity through September 1. 2015
b) Summer Programs: Q-Club ended two weeks ago for the summer. A great success.
c) Marketing Brochures: Asst. Director O'Shaughncssy shared the negative feedback she received regarding
the lack of detail in the summer brochure. The lack of detail caused the numbers in various programs to
decrease or to be completely canceled. Although the public was directed to the website to obtain additional
details they most likely did not based on the numbers. After a discussion all agreed to go back to the previous
format for upcoming brochures. Once users are able to sign up online the issue will be revisited. Also
discussed having a professional marketing agency audit the department's efforts in reaching out to the public.
5.) New Business
a) 2016 Requested budget: brief discussion
b) 2016 Occupancy Tax Funding Request: requesting an additional $5000.00
6.) Committee Reports —None at this time
• Budget Review • Personnel • Program Review
• School Liaison • Planning
7.) Additional Information and Reports—
• Budget meeting Supervisor September 9. 2015 at 2:00PN1
• New public Fixit bike stand at Gurney Lane
• Article about Churney Gurney on www.bikenian.com
8.) Adjournment—A motion was made by Commissioner Hewlett, seconded by Commissioner Cabana to
adjourn at 8:15PM. All members present approved.
9.) Executive Session: A motion was made by Commissioner Hewlett to begin executive session at 8:15PM
• No action was taken in executive session
Adjournment of Executive session: A motion was made by Commissioner Switzer was made at 8:24PM
Respectfully submitted Approved by:
Judith Goralski, Commissioner Greg Hewlett, Chairman
Queensbury Recreation Commission
YEAR-TO - DATE
BUDGET REPORT
TOWN OF QUEENSBURY
YEAR-TO-DATE BUDGET REPORT
SML•PARKS 8 RECREATION
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0017020 1010 SALARIES 0 WAGES 450,000 -500 449,500 385,231.69 .00 64,268.31 85.71.1
0017020 1020 OvERTIr4E 500 500 1.000 841.57 .00 158.43 34.21,
0017020 4010 OFFICE SUPPLIES 1,500 0 1.500 1,265.11 .00 234.89 84.31
0017070 4030 POSTAGE 3,200 0 3,200 1,151.77 .00 2,048.73 36.0111
0017020 4090 TRAINING EOUCAIIO.•: SU 1,300 0 1.300 923.55 -CO 376.45 71.011
0017020 4120 PRIUTING 4,500 0 4,500 1,772.00 .00 2.728.00 39.4%
0017020 4.100 14ISCELLANEOUS CONTRAC 9,300 0 9.800 8,438.07 .00 1.361_93 86.1%
0017020 4446 SAFETY TRAINING MATER 200 0 200 .00 .00 200.00 .0%
0017020 4800 EQUIP REPAIRS SERv SU 1,800 0 1,800 291.18 .00 1.508.82 167.2%
TOTAL RECREATION ADMIINISTRATION 472,500 0 472,300 399.91.91 .00 72.385.06 84.6%
TOTAL GENERAL FUND 472,800 0 472.800 399.914.94 .00 72,385.06 84.6%
TOTAL. EXPENSES 472,300 0 472,300 399.914.94 .00 72,885.06
GRAND 10141 472.300 0 477,800 399,914.94 .00 72,385.06 34.6`.5
'Q END OF REPORT - Generated by Sieve Lovering '•
Report generated: 10/02/2015 11:21 Page
User: stevet
Vrogr.,e to: RIRtdoud
10/02/2015 11:20 (TOWN OF QUEENSBURY
Stevel YEAR-TO-DATE BUDGET REPORT glytdbud
SML - PARKS & RECREATION
FOR 2015 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ
BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES &WAGES 195,000 0 195,000 126,632.72 .00 68,367.28 64.9%
0017110 1020 OVERTIME 2,500 0 2.500 1,465.80 .00 1,034.20 58.6%
0017110 2070 PARK EQUIPMENT 3,500 0 3,500 2,166.83 131.77 1,201.40 65.7%
0017110 2080 POOL EQUIPMENT 3,500 0 3,500 3,444.55 55.45 .00 100.0%
0017110 2899 CAPITAL CONSTRUCTION 4,500 0 4,500 3,025.58 .00 1,474.42 67.2%
0017110 4110 VEHICLE REPAIR MAINTE 4,800 881 5,681 3,259.78 .00 2,420.87 57.4%
0017110 4140 MILEAGE REIMBURSEMENT 3.500 0 3.500 3,044.93 .00 455.07 87.0%
0017110 4230 PURCHASE OF WATER 3,000 0 3,000 1,029.80 .00 1,970.20 34.3%
0017110 4271 WATER TREATMENT CHEMI 7,000 0 7,000 5,667.71 .00 1,332.29 81.0%
0017110 4300 ELECTRICITY 13,500 0 13.500 11,481.72 .00 2,018.28 85.0%
0017110 4400 MISCELLANEOUS CONTRAC 40,000 900 40,900 35,037.10 2,435.36 3,427.54 91.6%
0017110 4410 FUEL FOR VEHICLES 16,000 0 16,000 5,533.33 5,467.48 4,999.19 68.8%
0017110 4418 BUS TRANSPORTATION 2,500 0 2,500 893.62 .00 1,606.38 35.7%
0017110 4500 HEATING FUEL 4,500 0 4,500 2,988.09 .00 1,511.91 66.4%
0017110 4800. EQUIP REPAIRS SERV SU 5,800 0 5,800 4,387.98 .00 1,412.02 75.7%
0017110 4820 UNIFORMS & PROTECTIVE 950 0 950 493.28 .00 456.72 51.9%
0017110 4823 RECREATION FACILITY R 7,200 0 7,200 6,857.80 .00 342.20 95.2%
0017110 4824 RECREATION PROGRAMS 95,000 0 95,000 75,649.12 4,316.49 15,034.39 84.2%
0017110 4825 REC PROGRAM SUPPLIES 10,000 0 10,000 6,629.34 .00 3.370,66 66.3%
0017110 4991 LEASE RENTAL LAND
4,000 0 4,000 2,630.00 .00 1,370.00 65.8%
TOTAL PARKS 426,750 1,781 428,531 302,319.08 12,406.55 113,805.02 73.4%
TOTAL GENERAL FUND 426,750 1,781 428,531 302,319.08 12,406.55 113,805.02 73.4%
TOTAL EXPENSES 426,750 1,781 428,531 302,319.08 12,406.55 113,805.02
GRAND TOTAL 426,750 1,781 428,531 302,319.08 12,406.55 113,805.02 73.4%
_. °P_END OF REPORT - Generated by Steve Levering O°