11-10-2015 0 a
Recreation Comonissic
Town Of Queensbury
V2 Bay Road, O.ueensbury, NY 12804
• GEE t;
REGULAR MEETING 41 7:00 p.m.
NOVEMBER 10, 2015
1. ROLL CALL
2. APPROVAL OF MINUTES—October 6, 2015
3. COMMUNICATIONS AND REMARKS FROM VISITORS
a) Monthly Correspondence
b) Budget Control Report
4. UNFINISHED BUSINESS
a) 2016 Requested Budget—Discussion
a) 2015-16 Winter Programs/Brochure—Update,Ass't Director
b) Marketing Audit Report—Discussion
5. NEW BUSINESS
a) Halfway Brook Trail Development- Discussion
b) additional discussion items as introduced by Commissioners
7, COMMITTEE REPORTS
o Budget Review —Commissioner Hewlett
o Bylaws—Commissioner White
o School Liaison—Commissioner White
o Personnel—Commissioner Hewlett -
o Planning—Commissioner Switzer
o Program Review—Commissioner Eicher
8, ADDITIONAL INFORMATION or REPORTS—Verbal Report
9. EXECUTIVE SESSION IF NECESSARY
10. ADJOURNMENT
PLEASE NOTE: Meeting to be held at 7:00 p.m.in the Queensbury Town Office Building—Supervisors Conference Room.]
Queensbury Parks and Recreation Commission,Queensbury,NY 12804
Minutes of the October 6,2015 regular meeting of the Recreation Commission of the Town of Queensbury
Chairman Hewlett called the meeting to order at 7:07PM
1.)Roll Call:
• Present—Judy Goralski,Greg Hewlett,Fran Cabana,Todd Eicher
• Excused: Wendy Matthews, Lisa White,Jennifer Switzer
• Staff—Steve Lovering—Director, Lori O'Shaughnessy-Assistant Director,Jennifer Baertschi-France-Program
Coordinator& Q-Club Director,
2.) Approval of Minutes:
Commissioner Eicher motioned to approve the September 1,2015 minutes,seconded by Commissioner Cabana;
all members approved.
3.) Communications and Remarks from Visitors: (see file for copies)
a.) Monthly Correspondence:
1.) Letter to Dr. Huntley the Superintendent of Queensbury Union Free School District(QUFSD)outlining
the Queensbury Recreation Department(QRD)program needs for the winter 2015-16 season.
2.) Email response from a citizen inquiring about bird hunting in Rush Pond Park. There is a law that
prohibits firearms and bows in park areas.
3.) Resolution for grant funding for 2016 youth programs
4.) Resolution for a promotion of a QRD employee
b.) Budget Control
Brief discussion about budget projection until the end of the calendar year
4.) Unfinished Business
a) 2016 Requested Budget: Director Lovering doesn't anticipate changes to budget,QRD will be requesting
an additional$5000.00 of occupancy funding
b) Winter Brochure: Asst. Director O'Shaughnessy explained why the QRD will be going back to the former
format for the seasonal program brochures. In addition there are some new programs that will be added for
the winter season.
c) Marketing Audit: QRD team met with marketing representative Debra Czech who is conducting a
marketing audit of the QRD.
5.) New Business
a) 2016 Wage Schedule: There was a motion made by Commissioner Hewlett and seconded by
Commissioner Goralski ,all members approved the 2016 part-time employee schedule for hourly pay
rates
b) Additional Items for discussion: Commissioner Hewlett noticed some of the trails at Rush Pond have
begun to wash away,Director Lovering is aware and addressing the issue. A brief discussion about the
parking area for Rush Pond located on the corner of West Mountain Road and Gurney Lane. Director
Lovering will review.
6.) Committee Reports—None at this time
7.) Additional Information and Reports-
• Director Lovering gave a verbal summary of the status of Capital Project accounts
• The property located on Haviland Road owned by the town may become a solar farm,this project is
spearheaded by Supervisor Strough
• Glen Lake Kayak rack—revised the yearly rental fee for the 2016 season
• Rush Pond Trail Race is scheduled for November 14th—a race to benefit the battle of Sarcoma
• Based on projected construction in the town of Queensbury for 2016 there was a discussion about the
possible recreation fees that will be generated
• Discussion about the parcel of land located behind the nursing home facility on Gurney Lane
• QRD Revenue Y-T-D up approximately$11,000.00 over the entire revenue for 2014.
8.) Adjournment—A motion was made by Commissioner Canbana,seconded by Commissioner Eicher to
adjourn at 8:18PM. All members present approved.
Respectfully submitted Approved by:
Judith Goralski, Commissioner Greg Hewlett,Chairman
Queensbury Recreation Commission
YEAR-TO- DATE
BUDGET REPORT
11/04/2015 15:07 (TOWN OF QUEENSBURY IPG 1
SL @V@ YEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2015 13
ORIGINAL TRANFRS/ REVISED AVAILABLE POT
APPROP ADISTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES & WAGES 450,000 -500 449,500 415,486.06 .00 34,013.94 92.4%
0017020 1020 OVERTIME 500 500 1,000 841.57 .00 158.43 84.2%
0017020 4010 OFFICE SUPPLIES 1,500 0 1,500 1,460.26 .00 39.74 97.4%
0017020 4030 POSTAGE 3,200 1,000 4,200 3,866.14 .00 333.86 92.1%
0017020 4090 TRAINING EDUCATION SU 1,300 0 1,300 923.55 .00 376.45 71.0%
0017020 4120 PRINTING 4,500 0 4,500 1,772.00 .00 2,728.00 39.4%
0017020 4400 MISCELLANEOUS CONTRAC 9,800 500 10,300 9,318.02 .00 981.98 90.5%
0017020 4446 SAFETY TRAINING MATER 200 0 200 .00 .00 200.00 .0%
0017020 4800 EQUIP REPAIRS SERV Su 1,800 -1,500 300 291.18 .00 8.82 97.1%
TOTAL RECREATION ADMINISTRATION 472,800 0 472,800 433,958.78 .00 38,841.22 91.8%
TOTAL GENERAL FUND 472,800 0 472,800 433,958.78 .00 38,841.22 91.8%
TOTAL EXPENSES 472,800 0 472,800 433,958.78 .00 38,841.22
GRAND TOTAL 472,800 0 472,800 433,958.78 .00 38,841.22 91.8%
°P END OF REPORT - Generated by Steve Lovering °O
11/04/2015 15:07 (TOWN OF QUEENSBURY IPG 1
Steve YEAR-TO-DATE BUDGET REPORT glytdbud
SML - PARKS & RECREATION
FOR 2015 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADISTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES &WAGES 195,000 0 195,000 143,391.95 .00 51,608.05 73.5%
0017110 1020 OVERTIME 2,500 0 2,500 1,605.31 .00 894.69 64.2%
0017110 2001 MISC EQUIPMENT 0 19,960 19,960 .00 19,960.00 .00 100.D%
0017110 2070 PARK EQUIPMENT 3,500 0 3,500 2,166.83 1,331.77 1.40 100.0%
0017110 2080 POOL EQUIPMENT 3,500 0 3,500 3,444.55 55.45 .00 100.0%
0017110 2899 CAPITAL CONSTRUCTION 4,500 0 4,500 3,425.52 .00 1,074.48 76.1%
0017110 4110 VEHICLE REPAIR MAINTE 4,800 881 5,681 3,272.22 1,500.00 908.43 84.0%
0017110 4140 MILEAGE REIMBURSEMENT 3,500 1,000 4,500 3,454.91 .00 1,045.09 76.8%
0017110 4230 PURCHASE OF WATER 3,000 -1,500 1,500 1,029.80 .00 470.20 68.7%
0017110 4271 WATER TREATMENT CHEMI 7,000 -1,300 5,700 5,667.71 .00 32.29 99.4%
0017110 4300 ELECTRICITY 13,500 0 13,500 13,061.87 .00 438.13 96.8%
0017110 4400 MISCELLANEOUS CONTRAC 40,000 9,299 49,299 44,048.54 2,131.82 3,118.64 93.7%
0017110 4410 FUEL FOR VEHICLES 16,000 -4,999 11,001 5,986.12 5,014.69 .19 100.0%
0017110 4418 BUS TRANSPORTATION 2,500 -1,600 900 893.62 .00 6.38 99.3%
0017110 4500 HEATING FUEL 4,500 0 4,500 2.988.09 .00 1,511.91 66.4%
0017110 4800 EQUIP REPAIRS SERV SU 5,800 0 5,800 4,638.47 .00 1,161.53 80.0%
0017110 4820 UNIFORMS& PROTECTIVE 950 0 950 607.86 .00 342.14 64.0%
0017110 4823 RECREATION FACILITY R 7,200 0 7,200 6,997.65 .00 202.35 97.2%
0017110 4824 RECREATION PROGRAMS 95,000 0 95,000 79,968.33 10,818.91 4,212.76 95.6%
0017110 4825 REC PROGRAM SUPPLIES 10,000 0 10,000 6,629.34 .00 3,370.66 66.3%
0017110 4991 LEASE RENTAL LAND 4,000 0 4,000 3,310.00 .00 690.00 82.8%
TOTAL PARKS 426,750 21,741 448,491 336,588.69 40,812.64 71,089.32 84.1%
TOTAL GENERAL FUND 426.750 21.741 448,491 336,588.69 40,812.64 71,089.32 84.1%
TOTAL EXPENSES 426,750 21,741 448,491 336,588.69 40,812.64 71,089.32
GRAND TOTAL 426.750 21,741 448,491 336,588.69 40,812.64 71,089.32 84.1%
e> END OF REPORT - Generated by Steve Lovering °•