12-01-2015 Recreation Commission
,.,,,,�, Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
AGENDA
REGULAR MEETING * 7:00 p.m.
DECEMBER 1, 2015
1. ROLL CALL
2. APPROVAL OF MINUTES—November 10, 2015
3. COMMUNICATIONS AND REMARKS FROM VISITORS
a) Monthly Correspondence
b) Budget Control Report
4. UNFINISHED BUSINESS
a) Marketing Audit Report, Recreation Commission—Discussion/Approval
5. NEW BUSINESS
a) 2016 Meeting Schedule-Discussion
b) additional discussion items as introduced by Commissioners
7. COMMITTEE REPORTS
• Budget Review —Commissioner Hewlett
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Hewlett
• Planning—Commissioner Switzer
• Program Review—Commissioner Eicher
8. ADDITIONAL INFORMATION or REPORTS—Verbal Report
9. EXECUTIVE SESSION IF NECESSARY
10. ADJOURNMENT
PLEASE NOTE: Meeting to be held at 7:00 p.m.in the Queensbury Town Office Building—Supervisors Conference Room. 1
1
Queensbury Parks and Recreation Commission
Queensbury,NY 12804
Minutes of the November 9, 2015 regular meeting of the Recreation Commission of the Town of Queensbury
held at the Town of Queensbury Supervisor's Conference Room
Chairman Hewlett called the meeting to order at 7:04pm
Roll Call:
• Present—Lisa White, Greg Hewlett, Fran Cabana, Todd Eicher, Wendy Matthews
• Excused—Judy Goralski, Jennifer Switzer
• Staff—Assistant Director Lori O'Shaughnessy, Program Coordinator Jen Baertschi
• Guests—none
Approval of Minutes:
It was moved by Commissioner Cabana, seconded by Commissioner Eicher,to approve the minutes from the
October 6,2015 meeting. All members present approved.
Communications and Remarks from Visitors: (see file for copies)
Monthly Correspondence:
Letter from Richard Collin to Steve Lovering re: trails at Rush Pond
Letter from Chazen re: Hovey Pond evaluation.
Resolution Authorizing Purchase of Mower
Resolution Authorizing Permit between NYS Office of General Services regarding use of parking area
for use of Rush Pond trail
Letter from SUNY Adirondack re: Pavilion use at Gurney Lane
Budget Control—discussion
On target for this time of year.
Unfinished Business:
1. 2016 Adopted Budget$928,450
2. 2016 Occupancy Tax needs -$35,000
a. Seasonal brochure
b. Program/Event Marketing and Promotions
c. Jenkinsville Athletic Facility
3. 2015-2016 Winter Programs/Brochure
a. Back to old format—already seeing increase in registration
4. 2015 Marketing Audit
a. Commissioners felt this provided valuable insight. Very helpful and very pleased with the
results.
b. Will look into recommendations for the future.
c. Further discussion at our December 1, 2015 meeting.
New Business:
Article in Post Star dated October 20, 2015—Queensbury receives $100,000 state grant for new trail.
Discussion regarding John Strough's interest in forming a committee to look at trail development at
Halfway Brook with both Queensbury and Glens Falls representation.
Committee Reports
• Budget Review
• Safe and Quality Bylaws
• School Liaison
• Personnel
• Planning
• Program Review
Additional Information and Reports
1. Upcoming food drive—Receive$1.00 discount for each item when registering for a winter program
2. Strides Against Sarcoma. Point to Point trail race starting at Rush Pond Trail.
3. An Evening with Psychic Medium Joanne Gerber scheduled for Friday,April 15.
4. Discussion of Assessments Comparison Data
5. Discussion of Revenue Comparison Data
6. Discussion regarding Emergency Preparedness Training. It is the belief of the Recreation
Commission that our employees will not take responsibility of administering an Epi-pen to students.
Adjournment—A motion was made by Commissioner Hewlett, seconded by Commissioner Cabana to adjourn
at 7:55pm. All members present approved.
Respectfully submitted Approved by:
LisaMarie White Greg Hewlett
Commissioner Chairman
Queensbury Recreation Commission
YEAR-TO - DATE
BUDGET REPORT
11/24/2015 13:38 ( gl
TOWN OF QUEENSBURY IPG 1
Steve YEAR-TO-DATE BUDGET REPORT ytdbud
SML - PARKS & RECREATION
FOR 2015 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADISTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES &WAGES 450,000 -500 449,500 433,288.92 .00 16,211.08 96.4%
0017020 1020 OVERTIME 500 500 1,000 841.57 .00 158.43 84.2%
0017020 4010 OFFICE SUPPLIES 1,500 0 1,500 1,460.26 .00 39.74 97.4%
0017020 4030 POSTAGE 3,200 1,000 4,200 3,902.24 .00 297.76 92.9%
0017020 4090 TRAINING EDUCATION 511 1,300 0 1.300 923.55 .00 376.45 71.0%
0017020 4120 PRINTING 4,500 0 4,500 1,772.00 .00 2,728.00 39.4%
0017020 4400 MISCELLANEOUS CONTRAC 9,800 500 10,300 9,430.28 .00 869.72 91.6%
0017020 4446 SAFETY TRAINING MATER 200 0 200 143.75 .00 56.25 71.9%
0017020 4800 EQUIP REPAIRS SERV 5U 1,800 -1,500 300 291.18 .00 8.82 97.1%
TOTAL RECREATION ADMINISTRATION 472,800 0 472,800 452,053.75 .00 20,746.25 95.6%
TOTAL GENERAL FUND 472,800 0 472,800 452,053.75 .00 20,746.25 95.6%
TOTAL EXPENSES 472,800 0 472,800 452,053.75 .00 20,746.25
GRAND TOTAL 472,800 0 472,800 452,053.75 .00 20,746.25 95.6%
if END OF REPORT - Generated by Steve Lovering °O
11/24/2015 13:37 (TOWN OF QUEENSBURY IPGytdbu1
Steve YEAR-TO-DATE BUDGET REPORT
SML - PARKS & RECREATION
FOR 2015 13
ORIGINAL 3STMTS BUDGET YTD EXPENDED ENC/REQ AVAILABLE
BUDGET APPROP USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES &WAGES 195,000 0 195,000 152,907.81 .00 42,092.19 78.4%
0017110 1020 OVERTIME 2,500 0 2,500 1,838.57 .00 661.43 73.5%
0017110 2001 RISC EQUIPMENT 0 19,960 19,960 .00 19,960.00 .00 100.0%
0017110 2070 PARK EQUIPMENT 3,500 0 3.500 3,273.91 131.77 94.32 97.3%
0017110 2080 POOL EQUIPMENT 3,500 0 3,500 3,444.55 55.45 .00 100.0%
0017110 2899 CAPITAL CONSTRUCTION 4,500 0 4,500 3,425.52 .00 1,074.48 76.1%
0017110 4110 VEHICLE REPAIR MAINTE 4,800 881 5,681 5,244.60 .00 436.05 92.3%
0017110 4140 MILEAGE REIMBURSEMENT 3,500 1,000 4,500 4,179.41 .00 320.59 92.9%
0017110 4230 PURCHASE OF WATER 3.000 -1,500 1,500 1,462.00 .00 38.00 97.5%
0017110 4271 WATER TREATMENT CHEMI 7.000 -1,300 5,700 5,667.71 .00 32.29 99.4%
0017110 4300 ELECTRICITY 13,500 800 14,300 13,769.61 .00 530.39 96.3%
0017110 4400 MISCELLANEOUS CONTRAC 40,000 8,499 48,499 45,134.38 1,566.92 1,797.70 96.3%
0017110 4410 FUEL FOR VEHICLES 16,00D -4,999 11,001 6,643.68 .00 4,357.32 60.4%
0017110 4418 BUS TRANSPORTATION 2,500 -1,600 900 893.62 .00 6.38 99.3%
0017110 4500 HEATING FUEL 4,500 0 4,500 3,230.55 .00 1,269.45 71.8%
0017110 4800 EQUIP REPAIRS SERV SU 5,800 0 5,800 5,390.38 .00 '409.62 92.9%
0017110 4820 UNIFORMS& PROTECTIVE 950 0 950 607.86 .00 342.14 64.0%
0017110 4823 RECREATION FACILITY R 7,200 0 7,200 7,200.00 .00 .00 100.0%
0017110 4824 RECREATION PROGRAMS 95,000 0 95,000 86,817.70 6,203.38 1,978.92 97.9%
0017110 4825 REC PROGRAM SUPPLIES 10,000 0 10,000 6,629.34 2,279.15 1,091.51 89.1%
0017110 4991 LEASE RENTAL LAND 4,000 0 4,000 3,372.86 .00 627.14 84.3%
TOTAL PARKS 426,750 21,741 448,491 361,134.06 30,196.67 57,159.92 87.3%
TOTAL GENERAL FUND 426,750 21,741 448,491 361,134.06 30,196.67 57,159.92 87.3%
TOTAL EXPENSES 426,750 21.741 448,491 361,134.06 30,196.67 57,159.92
GRAND TOTAL 426,750 21,741 448,491 361,134.06 30,196.67 57,159.92 87.3%
-- •Q END OF REPORT - Generated by Steve Levering_..,-- .