01-05-2016 Recreation Commission
Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
AGENDA *
REGULAR MEETING * 7:00 p.m.
JANUARY 5, 2016
1. ROLL CALL
2. APPROVAL OF MINUTES—December 1, 2015
3. COMMUNICATIONS AND REMARKS FROM VISITORS
a) Monthly Correspondence
b) Budget Control Report
4. UNFINISHED BUSINESS
a) 2016 Meeting Schedule,Update—Discussion/Approval
b) 2015-16 Winter Programs, Update—Ass't Director
5. NEW BUSINESS
a) 2016 Tentative Capital Projects, Discussion—Director
b) Review of 2015 Committee Assignments
c) 2015 Summer Programs—video presentation
d) additional discussion items as introduced by Commissioners
7. COMMITTEE REPORTS
• Budget Review —Commissioner Hewlett
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Hewlett
• Planning—Commissioner Switzer
• Program Review—Commissioner Eicher
8. ADDITIONAL INFORMATION or REPORTS—Verbal Report
9. EXECUTIVE SESSION IF NECESSARY
10. ADJOURNMENT
PLEASE NOTE: Meeting to be held at 7:00 p.m.in the Queensbury Town Office Building—Supervisors Conference Room.
Queensbury Parks and Recreation Commission, Queensbury,NY 12804
Minutes of the December 1, 2015 regular meeting of the Recreation Commission of the Town of Queensbury
Chairman Hewlett called the meeting to order at 7:05P
g M
1.) Roll Call:
• Present—Judy Goralski, Greg Hewlett, Fran Cabana,Lisa White
• Excused: Wendy Matthews, Jennifer Switzer,Todd Eicher
• Staff—Steve Lovering—Director
2.) Approval of Minutes:
Commissioner White motioned to approve the November 10, 2015 minutes, seconded by Commissioner
Cabana; all members approved.
3.) Communications and Remarks from Visitors: (see file for copies)
a.) Monthly Correspondence:
1.) Queensbury Middle School Student Council letter seeking donation for families in need. Queensbury
Recreation Department(QRC)made a donation.
2.) Email from resident thanking the QRC for the improvements made at Hudson Pointe Preserve. Director
Lovering said this is one of many examples of the recent positive feedback about Hudson Pointe.
3.) Correspondence from the NYS Office of General Services about the original permit for Rush Pond Trail,
Fox Run Road for vehicles.
b.) Budget Control
Brief discussion about budget projection until the end of the calendar year.
4.) Unfinished Business
a) Marketing Audit Report for QRC: Director Lovering gave synopsis of the marketing audit report and its
recommendations.
5.) New Business
a) 2016 Meeting Schedule
6.) Committee Reports —None at this time
7.) Additional Information and Reports(see file for copies)
• Director Lovering gave an overview of the open 2015 capital project accounts and yearly scholarship
totals since 2006
• The Post Star articles regarding various news items relating the QRD parks
• QRD flyer for the Parks&Rec Club at William H Barton Intermediate School beginning in January
2016.
8.) Adjournment—A motion was made by Commissioner Canbana, seconded by Commissioner White to
adjourn at 7:40PM. All members present approved.
Respectfully submitted Approved by:
Judith Goralski, Commissioner Greg Hewlett, Chairman
Queensbury Recreation Commission
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12/30/2015 15:03 'TOWN OF QUEENSBURY IP 1
9tevel (YEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2015 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 SALARIES 6 WAGES 450,000 -500 449,500 463,388.46 .00 -13,888.46 103.1%'
0017020 1020 OVERTIME 500 500 1,000 841.57 .00 158.43 84.2%
0017020 4010. OFFICE SUPPLIES 1,500 0 1,500 1,477.86 .00 22.14 98.5%
0017020 4030 POSTAGE 3,200 1,000 4,200 3,902.24 .00 297.76 92.9%
0017020 4090 TRAINING EDUCATION SU 1,300 -375 925 923.55 .00 1.45 99.8%
0017020 4120 PRINTING 4,500 0 4,500 2,501.70 .00 1,998.30 55.6%
0017020 4400 MISCELLANEOUS CONTRAC 9,800 875 10,675 9,430.28 1,244.00 .72 100.0%
0017020 4446 SAFETY TRAINING MATER 200 0 200 143.75 .00 56.25 71.9%
0017020 4800 EQUIP REPAIRS SERV SU 1,800 -1,500 300 291.18 .00 8.82 97.1%
TOTAL RECREATION ADMINISTRATION 472,800 0 472,800 482,900.59 1,244.00 -11,344.59 102.4%
TOTAL GENERAL FUND 472,800 0 472,800 482,900.59 1,244.00 -11,344.59 102.4%
TOTAL EXPENSES 472,800 0 472,800 482,900.59 1,244.00 -11,344.59
GRAND TOTAL 472,800 0 472,800 482,900.59 1,244.00 -11,344.59 102.4%
•' END OF REPORT - Generated by Steve Lovering "
Page l.of 3
12/30/2015 14:52 (TOWN OF QUEENSBURY IP 1
stevel IYEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS 6 RECREATION
FOR 2015 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 SALARIES 6 WAGES 195,000 -24,000 171,000 168,675.91 .00 2,324.09 98.6%
0017110 1020 OVERTIME 2,500 0 2,500 2,071.83 .00 420.17 82.9%
0017110 2001 MISC EQUIPMENT 0 19,960 19,960 .00 19,960.00 .00 100.0%
0017110 2070 PARK EQUIPMENT 3,500 0 3,500 3,405.68 .00 94.32 97.31
0017110 2080 POOL EQUIPMENT 3,500 0 3,500 3,500.00 .00 .00 100.0%
0017110 2899 CAPITAL CONSTRUCTION 4,500 0 4,500 3,425.52 1,074.00 .48 100.01
0017110 4110 VEHICLE REPAIR MAINTE 4,800 881 5,681 5,326.20 .00 354.45 93.81
0017110 4140 MILEAGE REIMBURSEMENT 3,500 1,000 4,500 4,394.46 .00 105.54 97.71
0017110 4230 PURCHASE OF WATER 3,000 -1,500 1,500 1,462.00 .00 38.00 97.5%
0017110 4271 WATER TREATMENT CHEMI 7,000 -1,300 5,700 5,667.71 .00 32.29 99.4%
0017110 4300 ELECTRICITY 13,500 1,425 14,925 14,149.87 .00 775.13 94.8%
0017110 4400 MISCELLANEOUS CONTRAC 40,000 37,089 77,089 49,093.84 22,099.23 5,895.93 92.41
0017110 4410 FUEL FOR VEHICLES 16,000 -8,499 7,501 6,976.86 .00 524.14 93.0%
0017110 4418 BUS TRANSPORTATION 2,500 -1,600 900 893.62 .00 6.38 99.31
0017110 4500 HEATING FUEL 4,500 0 4,500 3,254.86 .00 1,245.14 72.3%
0017110 4800 EQUIP REPAIRS SERV SU 5,800 0 5,800 5,528.02 .00 271.98 95.3%
0017110 4820 UNIFORMS 6 PROTECTIVE 950 0 950 777.48 .00 172.52 81.8%
0017110 4823 RECREATION FACILITY R 7,200 0 7,200 7,200.00 .00 .00 100.0%
0017110 4824 RECREATION PROGRAMS 95,000 0 95,000 91,245.46 3,375.43 379.11 99.6%
12/30/2015 14:52 !TOWN OF QUEENSBURY IP 2
stevel (YEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS 6 RECREATION
FOR 2015 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
0017110 4825 P.EC PROGRAM SUPPLIES 10,000 -1,090 8,910 8,908.49 .00 1.51 100.0%
0017110 4991 LEASE RENTAL LAND 4,000 -625 3,375 3,372.86 .00 2.14 99.91
TOTAL ?ARKS 426,750 21,741 448,491 389,330.67 46,508.66 12,651.32 97.21
TOTAL GENERAL FUND 426,750 21,741 448,491 389,330.67 46,508.66 12,651.32 97.2%
TOTAL EXPENSES 426,750 21,741 448,491 389,330.67 46,508.66 12,651.32
GRAND TOTAL 426,750 21,741 448,491 389,330.67 46,508.66 12,651.32 97.2%
•• END OF REPORT - Generated by Steve Lovering
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