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02-02-2016 Recreation Commission 111110Wr Town Of Queensbury 742 Bay Road, Queensbury, NY 12804 REGULAR MEETING * 7:00 p.m. FEBRUARY 2, 2016 1. ROLL CALL 2. APPROVAL OF MINUTES—January 5, 2016 3. COMMUNICATIONS AND REMARKS FROM VISITORS a) Monthly Correspondence b) Budget Control Report 4. UNFINISHED BUSINESS a) 2016 Capital Projects, Discussion—Director b) Hovey Pond Water Quality Improvement Plan, Update—Director 5. NEW BUSINESS a) Queensbury School District Facility Use-Summer 2016, Update—Ass't Director b) On-line Registration Software, Discussion- Director c) additional discussion items as introduced by Commissioners 7. COMMITTEE REPORTS • Budget Review —Commissioner Hewlett • Bylaws—Commissioner White • School Liaison—Commissioner White • Personnel—Commissioner Hewlett • Planning—Commissioner Switzer • Program Review—Commissioner Eicher 8. ADDITIONAL INFORMATION or REPORTS—Verbal Report 9. EXECUTIVE SESSION IF NECESSARY 10. ADJOURNMENT PLEASE NOTE: Meeting to be held at 7:00 p.m.in the Queensbury Town Office Building—Supervisors Conference Room. Queensbury Parks and Recreation Commission,Queensbury,NY 12804 Minutes of the January 5, 2016 regular meeting of the Recreation Commission of the Town of Queensbury Vice Chairperson Eicher called the meeting to order at 7:05PM 1.)Roll Call: • Present—Judy Goralski, Wendy Matthews, Fran Cabana,Lisa White,Todd Eicher • Excused: Jennifer Switzer, Greg Hewlett • Staff—Steve Lovering—Director,Lori O'Shaughnessy-Assistant Director,Jennifer Baertschi-Program Coordinator&Q-Club Director,Gary Crossman-Aquatic Director 2.) Approval of Minutes: Commissioner Cabana motioned to approve the December 1, 2015 minutes, seconded by Commissioner Matthews;all members approved. 3.) Communications and Remarks from Visitors: (see file for copies) a.) Monthly Correspondence: 1.) Email complimenting the Gurney Lane mountain bike trails. 2.) Email from resident about Meadow Brook Park regarding an issue with canine waste. b.) Budget Control Brief discussion about closing out the 2015 budget. 4.) Unfinished Business a) 2016 Meeting Schedule-updated-approved b) 2015-16 Winter Program update: Assistant Director O'Shaughnessy shared information regarding the winter season 5.) New Business a) 2016 Tentative Capital Projects: Director Lovering gave an overview of capital projects he would like to implement for various parks for 2016 b) Review of 2015 Committee Assignments:The March meeting will elect officers and assign committees c) 2015 Summer Programs video presentation—excellent overview of the highlights of the summer programs d) Overview of marketing plan and its implementation-Director Lovering reviewed the implementation of many of the recommendations from the marketing audit. 6.) Committee Reports—None at this time 7.) Additional Information and Reports (see file for copies) • Article from a Parks and Recreation publication about parental behavior in youth sports 8.) Adjournment—A motion was made by Commissioner Matthews, seconded by Commissioner White to adjourn at 7:52PM. All members present approved. Respectfully submitted Approved by: Judith Goralski, Commissioner Greg Hewlett,Chairman Queensbury Recreation Commission YEAR-TO - DATE BUDGET REPORT F Page 1 of 3 �/ )5 i N ��� -e,1` 01/25/2016 11:46 (TOWN OF QUEENSBURY IP 1 stevel (YEAR-TO-DATE BUDGET REPORT Iglytdbud SML - PARKS 6 RECREATION FOR 2015 13 ORIGINAL TRANFRS/ REVISED AVAILABLE PC? APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED 001 GENERAL FUND 0017020 RECREATION ADMINISTRATION 0017020 1010 WAGES 450,000 17,155 467,155 467,968.77 .00 -813.77 100.2%' 0017020 1020 OVERTIME 500 345 845 841.57 .00 3.43 99.6% 0017020 4010 OFF SUPP 1,500 0 1,500 1,477.86 .00 22.14 98.5% 0017020 4030 POSTAGE 3,200 1,000 4,200 3,939.68 .00 260.32 93.8% 0017020 4090 TREDSUB 1,300 -375 925 923.55 .00 1.45 99.8% 0017020 4120 PRINTING 4,500 0 4,500 4,392.40 .00 107.60 97.6% 0017020 4400 MSC CTRL 9,800 875 10,675 10,674.28 .00 .72 100.0% 0017020 4446 SAFETY T M 200 0 200 143.75 .00 56.25 71.9% 0017020 4800 EQP RP 1,800 -1,500 300 291.18 .00 8.82 97.1% TOTAL RECREATION ADMINISTRATION 472,800 17,500 490,300 490,653.04 .00 -353.04 100.1% TOTAL GENERAL FUND 472,800 17,500 490,300 490,653.04 .00 -353.04 100.1% TOTAL EXPENSES 472,800 17,500 490,300 490,653.04 .00 -353.04 GRAND TOTAL 472,800 17,500 490,300 490,653.04 .00 -353.04 100.1% *` END OF REPORT - Generated by Steve Lovering .' Page l of 3 (?C:) S' c('(\) A &cAd -e-el- 01/25/2016 11:44 (TOWN OF QUEENSBURY IP 1 stevel YEAR-TO-DATE BUDGET REPORT Iglytdbud SML - PARES & RECREATION FOR 2015 13 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED 001 GENERAL FUND 0017110 PARKS 0017110 1010 WAGES 195,000 -23,750 171,250 171,242.77 .00 7.23 100.0% 0017110 1020 OVERTIME 2,500 -250 2,250 1,605.31 .00 644.69 71.3% 0017110 2001 MSC EQPMT 0 19,960 19,960 .00 19,960.00 .00 100.0% 0017110 2070 PRK EQP 3,500 0 3,500 3,405.68 .00 94.32 97.3% 0017110 2080 POOL EQP 3,500 0 3,500 3,500.00 .00 .00 100.0% 0017110 2899 CAP CNSTR 4,500 0 4,500 4,499.52 .00 .48 100.0% 0017110 4110 VHCL R M 4,800 881 5,681 5,387.37 .00 293.28 94.8% 0017110 4140 MLG RMB 3,500 1,000 4,500 4,394.46 .00 105.54 97.7% 0017110 4230 WATER 3,000 -1,500 1,500 1,462.00 .00 38.00 97.5% 0017110 4271 W T CHMCLS 7,000 -1,300 5,700 5,667.71 .00 32.29 99.4% 0017110 4300 ELCTRICITY 13,500 1,425 14,925 14,576.07 .00 348.93 97.7% 0017110 4400 MSC CTRL 40,000 37,089 77,089 75,081.03 2,007.97 .00 100.0% 0017110 4410 FUEL 16,000 -8,499 7,501 7,449.49 .00 51.51 99.3% 0017110 4418 BUS 2,500 -1,600 900 893.62 .00 6.38 99.3% 0017110 4500 HTNG FUEL 4,500 0 4,500 3,847.21 .00 652.79 85.5% 0017110 4800 EQP RP 5,800 0 5,800 5,729.66 .00 70.34 98.8% 0017110 4820 UNIFORMS 950 0 950 930.47 .00 19.53 97.9% 0017110 4823 RC FC RPR 7,200 0 7,200 7,200.00 .00 .00 100.0% 0017110 4824 REC PRGRMS 95,000 2,875 97,875 97,764.57 110.43 .00 100.0% 0017110 4825 RECPRGSUPP 10,000 -1,090 8,910 8,908.49 .00 1.51 100.0% 0017110 4991 LS LAND 4,000 -625 3,375 3,372.86 .00 2.14 99.9% TOTAL PARKS 426,750 24,616 451,366 426,918.29 22,078.40 2,368.96 99.5% TOTAL GENERAL FUND 426,750 24,616 451,366 426,918.29 22,078.40 2,368.96 99.5% TOTAL EXPENSES 426,750 24,616 451,366 426,918.29 22,078.40 2,368.96 GRAND TOTAL 426,750 24,616 451,366 426,918.29 22,078.40 2,368.96 99.5% "" END OF REPORT - Generated by Steve Lovering "" i Page 1 of 3 P-......0 Co 01/25/2016 11:51 ITOWN OF QUEENSBURY IP 1 stevel IYEAR-TO-DATE BUDGET REPORT Iglytdbud SML - PARKS 8 RECREATION FOR 2016 13 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED 001 GENERAL FUND 0017020 RECREATION ADMINISTRATION 0017020 1010 WAGES 470,000 0 470,000 14,924.02 .00 455,075.98 3.2% 0017020 1020 OVERTIME 500 0 500 .00 .00 500.00 .0% 0017020 4010 OFF SUPP 1,500 0 1,500 .00 750.00 750.00 50.0% 0017020 4030 POSTAGE 3,500 0 3,500 .00 .00 3,500.00 .0% 0017020 4090 TREDSUB 2,000 0 2,000 .00 .00 2,000.00 .0% 0017020 4120 PRINTING 4,500 0 4,500 241.35 .00 4,258.65 5.4% 0017020 4400 MSC CTRL 10,000 0 10,000 .00 .00 10,000.00 .0% 0017020 4446 SAFETY T M 250 0 250 .00 .00 250.00 .0% 0017020 4800 EQP RP 2,000 0 2,000 .00 .00 2,000.00 .0% TOTAL RECREATION ADMINISTRATION 494,250 0 494,250 15,165.37 750.00 478,334.63 3.2% TOTAL GENERAL FUND 494,250 0 494,250 15,165.37 750.00 478,334.63 3.2% TOTAL EXPENSES 494,250 0 494,250 15,165.37 750.00 478,334.63 GRAND TOTAL 494,250 0 494,250 15,165.37 750.00 478,334.63 3.2% •• END OF REPORT - Generated by Steve Lovering •` i CPage 1 of 3 01/25/2016 11:52 (TOWN OF QUEENSBURY IP 1 stevel IYEAR-TO-DATE BUDGET REPORT Iglytdbud SML - PARKS 6 RECREATION FOR 2016 13 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED 001 GENERAL FUND 0017110 PARKS 0017110 1010 WAGES 195,000 0 195,000 7,093.38 .00 187,906.62 3.6% 0017110 1020 OVERTIME 2,500 0 2,500 159.99 .00 2,340.01 6.4% 0017110 2070 PRK EQP 4,000 0 4,000 .00 1,500.00 2,500.00 37.5% 0017110 2080 POOL EQP 4,000 0 4,000 .00 .00 4,000.00 .0% 0017110 2899 CAP CNSTR 5,000 0 5,000 .00 .00 5,000.00 .0% 0017110 4110 VHCL R M 5,500 0 5,500 414.56 .00 5,085.44 7.5% 0017110 4140 MLG RMB 3,500 0 3,500 .00 .00 3,500.00 .0% 0017110 4230 WATER 2,500 0 2,500 .00 .00 2,500.00 .0% 0017110 4271 W T CHMCLS 7,500 0 7,500 .00 5,000.00 2,500.00 66.7% 0017110 4300 ELCTRICITY 13,500 0 13,500 199.38 .00 13,300.62 1.5% 0017110 4400 MSC CTRL 43,000 0 43,000 2,093.23 9,500.00 31,406.77 27.0% 0017110 4410 FUEL 15,000 0 15,000 .00 5,000.00 10,000.00 33.3% 0017110 4418 BUS 3,000 0 3,000 .00 .00 3,000.00 .0% 0017110 4500 HTNG FUEL 5,000 0 5,000 186.65 .00 4,813.35 3.7% 0017110 4800 EQP RP 6,000 0 6,000 385.00 .00 5,615.00 6.4% 0017110 4820 UNIFORMS 1,000 0 1,000 .00 .00 1,000.00 .0% 0017110 4823 RC FC RPR 7,200 0 7,200 1,680.96 .00 5,519.04 23.3% 0017110 4824 REC PRGRMS 97,000 0 97,000 2,012.61 14,610.73 80,376.66 17.1% 0017110 4825 RECPRGSUPP 10,000 0 10,000 885.60 .00 9,114.40 8.9% 0017110 4991 LS LAND 4,000 0 4,000 .00 .00 4,000.00 .0% TOTAL PARKS 434,200 0 434,200 15,111.36 35,610.73 383,477.91 11.7% TOTAL GENERAL FUND 434,200 0 434,200 15,111.36 35,610.73 383,477.91 11.7% TOTAL EXPENSES 434,200 0 434,200 15,111.36 35,610.73 383,477.91 GRAND TOTAL 434,200 0 434,200 15,111.36 35,610.73 383,477.91 11.7% ** END OF REPORT - Generated by Steve Lovering **