03-01-2016 _.� Recreation Commission
Town Of Queensbury
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742 Bay Road, Queensbury, NY 12804
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* AGENDA *
REGULAR MEETING * 7:00 p.m.
MARCH 1, 2016
1. ROLL CALL
2. APPROVAL OF MINUTES—February 2, 2016
3. ANNUAL ORGANIZATIONAL MEETING
a) Election of officers and review of committee assignments
4. COMMUNICATIONS AND REMARKS FROM VISITORS
a) Monthly Correspondence
b) Budget Control Report
5. UNFINISHED BUSINESS
a) 2016 Capital Projects—Update, Director
b) Hovey Pond Water Quality Improvement Plan—Update, Director
6. NEW BUSINESS
a) Recreation Programming Space- Discussion
b) additional discussion items as introduced by Commissioners
7. COMMITTEE REPORTS
• Budget Review —Commissioner Hewlett
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Hewlett
• Planning—Commissioner Open
• Program Review—Commissioner Eicher
8. ADDITIONAL INFORMATION or REPORTS—for review and discussion
9. EXECUTIVE SESSION IF NECESSARY—Personnel Report
10. ADJOURNMENT
PLEASE NOTE: Meeting to be held at 7:00 p.m.in the Queensbury Town Office Building—Supervisors Conference Room.
Queensbury Parks and Recreation Commission,Queensbury,NY 12804
Minutes of the February 2, 2016 regular meeting of the Recreation Commission of the Town of Queensbury
Chairperson Hewlett called the meeting to order at 7:04PM
1.) Roll Call:
e Present—Judy Goralski, Greg Hewlett, Wendy Matthews,Todd Eicher
• Excused: Jennifer Switzer, Fran Cabana, Lisa White
• Staff—Steve Lovering—Director,Lori O'Shaughnessy-Assistant Director,Jennifer Baertschi-Program
Coordinator&Q-Club Director,Gary Crossman-Aquatic Director
2.) Approval of Minutes:
Commissioner Goralski motioned to approve the January 5,2016 minutes, seconded by Commissioner Eicher;
all members approved.
3.) Communications and Remarks from Visitors: (see file for copies)
a.) Monthly Correspondence:
1.) Resolution for the$35,000.00 occupancy tax to be used for various expenses
2.) Article in The Post-Star January 16, 2016 regarding the Glen Falls watershed property
3.) Letter from the founder of Under The Woods Foundation regarding sponsorship concessions at the 3rd
Annual Churney Gurney Mountain Bike Race.
4.) Email from Joanne Conley regarding the recent Snowshoe excursion at Gurney Lane.
b.) Budget Control
Brief discussion about finalizing the 2015 budget.
4.) Unfinished Business
a) 2016 Capital Projects- Director Lovering revised original plans and is concentrating on four parks; Gurney
Lane, West End Park,Hovey Pond, Hudson River Park. Discussed various projects for each park.
b) Hovey Pond Water Quality Improvement Plan: Director Lovering explained a brief overview of a five year
plan that has been permitted through the DEC and the Army Core of Engineers.
5.) New Business
a) Queensbury School District Facility Use—Summer 2016: Assistant Director O'Shaughnessy has
concerns about summer programing. The Queensbury School District may not be able to provide as
much use their facilities as in the past due to work that needs to be done at various schools.
b) Online Registration Software: MyRec.com, staff is very pleased with this user-friendly software
c) Health Fairs held at Queensbury School District—Recreation department will participate in the
health fair to be held in the spring.
d) Recreation Fees from programing 2015-Director Lovering updated with the final figure
6.) Committee Reports—None at this time
7.) Additional Information and Reports (see file for copies)
• Article from a Parks and Recreation publication about parental behavior in youth sports
8.) Adjournment—A motion was made by Commissioner Matthews, seconded by Commissioner Eicher to
adjourn at 8:19PM. All members present approved.
9.) Executive Session—A motion was made by Commissioner Matthews, seconded by Commissioner
Eicher to go into executive session at 8:19PM. All members present approved.
10.) Adjournment of Executive Session—A motion was made by Commissioner Matthews, seconded
by Commissioner Eicher to adjourn Executive Session at 8:30PM. All members present approved.
Respectfully submitted Approved by:
Judith Goralski, Commissioner Greg Hewlett, Chairman
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Queensbury Recreation Commission
2015 COMMITTEES
Budget Review Committee By-Laws Committee
Chairman - Cm. Hewlett Chairman - Cm. White
Members - Cm. Switzer Members- Cm. Matthews
Cm. Matthews Cm. Cabana
Cm. Eicher
School Liaison Committee Personnel Committee
Chairman - Cm. White Chairman - Cm. Hewlett
Members - Cm. Switzer Members- Cm. Goralski
Cm. Cabana Cm. White
Planning Committee Program Review Committee
Chairman - Cm. Switzer Chairman - Cm. Eicher
Members- Cm. Matthews Members- Cm. Goralski
Cm. White Cm. Cabana
Supervisor's Office Liaison
Committee
Recreation Commission Officers or
other designees to serve as needed.
2015 OFFICERS:
Chairperson: Cm. Hewlett
Vice Chairperson: Cm. Eicher
Secretary: Cm. Goralski revised 3/15
Ouatlty of life rnstters...e eplare the opportunities!
Queensbury Recreation Commission
YEAR-TO - DATE
BUDGET REPORT
Page 1 of 3
02/24/2016 15:07 (TOWN OF QUEENSBURY IP 1
stevel IYEAR-TO-DATE BUDGET REPORT Iglytdbud
SML - PARKS & RECREATION
FOR 2016 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017020 RECREATION ADMINISTRATION
0017020 1010 WAGES 470,000 0 470,000 48,634.60 .00 421,365.40 10.3%
0017020 1020 OVERTIME 500 0 500 .00 .00 500.00 .0%
0017020 4010 OFF SUPP 1,500 0 1,500 117.55 632.45 750.00 50.0%
0017020 4030 POSTAGE 3,500 0 3,500 34.16 .00 3,465.84 1.0%
0017020 4090 TREDSUB 2,000 0 2,000 .00 .00 2,000.00 .0%
0017020 4120 PRINTING 4,500 0 4,500 241.35 .00 4,258.65 5.4%
0017020 4400 MSC CTRL 10,000 0 10,000 .00 205.00 9,795.00 2.1%
0017020 4446 SAFETY T M 250 0 250 .00 .00 250.00 .0%
0017020 4800 EQP RP 2,000 0 2,000 .00 .00 2,000.00 .0%
TOTAL RECREATION ADMINISTRATION 494,250 0 494,250 49,027.66 837.45 444,384.89 10.1%
TOTAL GENERAL FUND 494,250 0 494,250 49,027.66 837.45 444,384.89 10.1%
TOTAL EXPENSES 494,250 0 494,250 49,027.66 837.45 444,384.89
GRAND TOTAL 494,250 0 494,250 49,027.66 837.45 444,384.89 10.1%
** END OF REPORT - Generated by Steve Lovering **
Page 1 of 3
02/24/2016 15:06 (TOWN OF QUEENSBURY IP 1
stevel (YEAR-TO-DATE BUDGET REPORT Iglytdbud
SML-- PARKS & RECREATION
FOR 2016 13
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
001 GENERAL FUND
0017110 PARKS
0017110 1010 WAGES 195,000 0 195,000 24,284.08 .00 170,715.92 12.5%
0017110 1020 OVERTIME 2,500 0 2,500 2,381.73 .00 118.27 95.3%
0017110 2070 PRK EQP 4,000 0 4,000 .00 1,500.00 2,500.00 37.5%
0017110 2080 POOL EQP 4,000 0 4,000 .00 .00 4,000.00 .0%
0017110 2899 CAP CNSTR 5,000 0 5,000 .00 .00 5,000.00 .0%
0017110 4110 VHCL R M 5,500 0 5,500 414.56 .00 5,085.44 7.5%
0017110 4140 MLG RMB 3,500 0 3,500 240.93 .00 3,259.07 6.9%
0017110 4230 WATER 2,500 0 2,500 541.20 .00 1,958.80 21.6%
0017110 4271 W T CHMCLS 7,500 0 7,500 .00 5,000.00 2,500.00 66.7%
0017110 4300 ELCTRICITY 13,500 0 13,500 1,514.94 .00 11,985.06 11.2%
0017110 4400 MSC CTRL 43,000 0 43,000 9,665.64 8,258.97 25,075.39 41.7%
0017110 4410 FUEL 15,000 0 15,000 380.86 5,000.00 9,619.14 35.9%
0017110 4418 BUS 3,000 0 3,000 .00 .00 3,000.00 .0%
0017110 4500 HTNG FUEL 5,000 0 5,000 589.57 .00 4,410.43 11.8%
0017110 4800 EQP RP 6,000 0 6,000 1,022.22 .00 4,977.78 17.0%
0017110 4820 UNIFORMS 1,000 0 1,000 .00 .00 1,000.00 .0%
0017110 4823 RC FC RPR 7,200 0 7,200 3,428.57 .00 3,771.43 47.6%
0017110 4824 REC PRGRMS 97,000 0 97,000 7,907.44 18,398.13 70,694.43 27.1%
0017110 4825 RECPRGSUPP 10,000 0 10,000 885.60 .00 9,114.40 8.9%
0017110 4991 LS LAND 4,000 0 4,000 .00 .00 4,000.00 .0%
TOTAL PARKS 434,200 0 434,200 53,257.34 38,157.10 342,785.56 21.1%
TOTAL GENERAL FUND 434,200 0 434,200 53,257.34 38,157.10 342,785.56 21.1%
TOTAL EXPENSES 434,200 0 434,200 53,257.34 38,157.10 342,785.56
GRAND TOTAL 434,200 0 434,200 53,257.34 38,157.10 342,785.56 21.1%
** END OF REPORT - Generated by Steve Lovering **
https://munisapp.queensbury.net/GasADLive/mu tmp/stevel/7194130481576150712819310/glytdbud0009.txt 2/24/2016