05-03-2016 r iCommission
Town Of Queensbury
CAMW 742 Bay Road, Queensbury, NY 12804
*: AGENDA *
REGULAR MEETING * 7.00 p.m.
APRIL 5, 2016
1. ROLL CALL
2. APPROVAL OF MINUTES—March 1, 2016
3. COMMUNICATIONS AND REMARKS FROM VISITORS
a) Introduction of Visitor—Amanda Mohr
b) Monthly Correspondence
c) Budget Control Report
4. UNFINISHED BUSINESS
a) Recreation Programming Space—Discussion
5. NEW BUSINESS
a) Joanne Gerber Show on April 15th, Discussion
b) Leashed Dogs at Parks, Discussion
c) Gurney Lane Pavilion Dedication, Discussion
d) additional discussion items as introduced by Commissioners
7. COMMITTEE REPORTS
• Budget Review —Commissioner Hewlett
• Bylaws—Commissioner White
• School Liaison—Commissioner White
• Personnel—Commissioner Hewlett
• Planning—Commissioner Open
• Program Review—Commissioner Eicher
8. ADDITIONAL INFORMATION or REPORTS—for review and discussion
9. EXECUTIVE SESSION IF NECESSARY—
10. ADJOURNMENT
PLEASE NOTE. Meeting to be held at 7.00 p.m.in the Queensbury Town Office Building—Supervisors Conference Room.
Queensbury Parks and Recreation Commission, Queensbury, NY 12804
Minutes of the March 1, 2016 regular meeting of the Recreation Commission of the Town of Queensbury
Chairperson Hewlett called the meeting to order at 6:58PM
1.)Roll Call:
• Present Judy Goralski, Greg Hewlett, Wendy Matthews, Todd Eicher, Fran Cabana
• Excused: Lisa White
• Staff—Steve Lovering—Director, Gary Crossman-Aquatic Director
2.) Approval of Minutes:
Commissioner Goralski motioned to approve the February 2, 2016 minutes, seconded by Commissioner Eicher;
all members approved.
3.) Annual Organizational Meeting:
• Commissioner Hewlett nominated Commissioner Eicher for the position of Chairperson, seconded by
Commissioner Matthews, all members approved
• Commissioner Matthews nominated Commissioner Cabana for the position of Vice-Chairperson, seconded by
Commissioner Hewlett, all members approved
• Commissioner Matthews nominated Commissioner Goralski for the position of Secretary, seconded by
Commissioner Hewlett,all members approved
• Committee assignments did not change and will be reassigned when a commission vacancy is filled.
4.) Communications and Remarks from Visitors: (see file for copies)
a.) Monthly Correspondence:
1.) Communication from town attorney regarding the sale of alcohol by a vendor at the Churney Gurney
annual event.
2.) William H Barton Intermediate School requested a donation for a fund raiser.
3.) Letter from Hanson Van Vleet Inc. regarding asbestos at storage buildings at Gurney,none was found.
4.) Email from Jennifer Switzer stating she does not wish to be reappointed to the Recreation Commission.
b.) Budget Control
Brief discussion.
5.) Unfinished Business
a) 2016 Capital Projects- Director Lovering sent email to the town board to include the capital improvements
on the agenda. One member would like further clarification.
b) Hovey Pond Water Quality Improvement Plan: Director Lovering explained that the contract was approved, it
will be implemented in four steps to eliminate the invasive species.
6.) New Business
a) Recreation programming space at Gurney Lane—The needs of the recreation department were
discussed and a conceptual layout of a building at Gurney Lane was discussed.
7.) Committee Reports—None at this time
8.) Additional Information and Reports (see file for copies)
• Commissioner Matthews shared updates regarding Churney Gurney.
• Director Lovering showed photos of the bike repair stand that will be installed at Gurney Lane-
discussed possible sponsorship of the bike stand.
• Director Lovering updated the commission on the renovations at Gurney Lane
• Director Lovering gave comparison of Gurney Lane usage this winter compared last winter. Usage was
down due to the lack of snow.
• Director Lovering stated the online registration has not started due to the NYS Archives need to
approve.
• Director Lovering will more aggressively advertise swim lessons for the summer season.
• The Recreation department's website is undergoing a redesign
8.) Adjournment—A motion was made by Commissioner Matthews, seconded by Commissioner Eicher to
adjourn at 8:09PM. All members present approved.
Respectfully submitted Approved by:
Judith Goralski, Commissioner Greg Hewlett, Chairman
03/29/2016 15:35 ITOWN OF QUEENSBURY
stevel IYEAR-TO-DATE BUDGET REPORT
SMI, - PARKS & RECREATION
FOR 2016 13
ORIGINAL TRANFRS/ REVISED
APPROP ADJSTMTS BUDGET YTD EXPENDED
------------------------------------------------------------------------------------------------
001 GENERAL FUND
-----------------------------------------
0017020 RECREATION ADMINISTRATION
-----------------------------------------
0017020 1010 WAGES 470,000 0 470,000 77,982.28
0017020 1020 OVERTIME 500 0 500 139.91
0017020 4010 OFF SUPP 1,500 0 1,500 117.55
0017020 4030 POSTAGE 3,500 0 3,500 110.32
0017020 4090 TREDSUB 2,000 0 2,000 .00
0017020 4120 PRINTING 4,500 0 4,500 241.35
0017020 4400 MSC CTRL 10,000 0 10,000 351.00
0017020 4446 SAFETY T M 250 0 250 .00
0017020 4800 EQP RP 2,000 0 2,000 .00
TOTAL RECREATION ADMINISTRATION 494,250 0 494,250 78,942.41
TOTAL GENERAL FUND 494,250 0 494,250 78,942.41
TOTAL EXPENSES 494,250 0 494,250 78,942.41
GRAND TOTAL 494,250 0 494,250 78,942.41
** END OF REPORT - Generated by Steve Lovering **
03/29/2016 15:20 (TOWN OF QUEENSBURY
stevel (YEAR-TO-DATE BUDGET REPORT
SML - PARKS & RECREATION
FOR 2016 13
ORIGINAL TRANFRS/ REVISED
APPROP ADJSTMTS BUDGET YTD EXPENDED Er
--------------------------------------------------------------------------------------------------
001 GENERAL FUND
-----------------------------------------
0017110 PARKS
-----------------------------------------
0017110 1010 WAGES 195,000 0 195,000 36,328.77
0017110 1020 OVERTIME 2,500 0 2,500 2,414.84
0017110 2001 MSC EQPMT 0 0 0 19,960.00
0017110 2070 PRK EQP 4,000 0 4,000 105.97
0017110 2080 POOL EQP 4,000 0 4,000 .00
0017110 2899 CAP CNSTR 5,000 0 5,000 3,384.06
0017110 4110 VHCL R M 5,500 0 5,500 414.56
0017110 4140 MLG RMB 3,500 0 3,500 240.93
0017110 4230 WATER 2,500 0 2,500 541.20
0017110 4271 W T CHMCLS 7,500 0 7,500 .00
0017110 4300 ELCTRICITY 13,500 0 13,500 2,706.97
0017110 4400 MSC CTRL 43,000 0 43,000 14,491.37
0017110 4410 FUEL 15,000 0 15,000 816.28
0017110 4418 BUS 3,000 0 3,000 .00
0017110 4500 HTNG FUEL 5,000 0 5,000 1,124.03
0017110 4800 EQP RP 6,000 0 6,000 1,163.86
0017110 4820 UNIFORMS 1,000 0 1,000 .00
0017110 4823 RC FC RPR 7,200 0 7,200 3,905.30
0017110 4824 REC PRGRMS 97,000 0 97,000 10,324.64
0017110 4825 RECPRGSUPP 10,000 0 10,000 885.60
0017110 4991 LS LAND 4,000 0 4,000 .00
TOTAL PARKS 434,200 0 434,200 98,808.38
TOTAL GENERAL FUND 434,200 0 434,200 98,808.38
TOTAL EXPENSES 434,200 0 434,200 98,808.38
GRAND TOTAL 434,200 0 434,200 98,808.38
** END OF REPORT - Generated by Steve Lovering **