3.5 3.5
SERVICES\LCS&Z-Audit of Fire Co.'s and Squads for 2016-2018-10-3-16
RESOLUTION AUTHORIZING ENGAGEMENT OF LCS&Z, L.L.P.,
CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS TO AUDIT
TOWN OF QUEENSBURY FIRE COMPANIES AND EMERGENCY
SQUADS FOR YEARS ENDING 2016 - 2018
RESOLUTION NO.: ,2016
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Queensbury Town Board wishes to authorize engagement of the services of
an accounting firm to audit the statements of financial position and related statements of activities,
functional expenses and cash flows, of the Town of Queensbury's Fire Companies and Emergency
Squads records, and also prepare the Federal Return of the Organizations Exempt From Income Tax
(Form 990) and appropriate State Tax Returns, for the years ended 2016 -2018, and
WHEREAS, the Town Purchasing Agent requested and received, and with the Town Budget
Officer reviewed,proposals for such auditing services, and
WHEREAS, LCS&Z, L.L.P., Certified Public Accountants and Consultants submitted the
lowest proposal for provision of these services and therefore the Town Purchasing Agent and Town
Budget Officer have recommended that the Town Board authorize engagement of LCS&Z, L.L.P.,
Certified Public Accountants and Consultants,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes engagement of the services
of LCS&Z, L.L.P., Certified Public Accountants and Consultants, to audit the Town's Fire Companies
and Emergency Squads records and provide tax services for the years ended 2016 - 2017 for amounts
not to exceed:
• $28,500 for the year ending 2016;
• $29,000 for the year ending 2017; and
• $29,000 for the year ending 2018;
and
BE IT FURTHER,
RESOLVED, that payment for these services shall be paid for from Account No.'s: 005-
3410-4401-4980 and 005-3410-4401-4981, and
BE IT FURTHER,
RESOLVED, that after such three year period, such services may be extended another two
years upon mutual agreement of the parties at an agreed upon price, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute any needed Agreement or documentation and the Town Supervisor, Budget Officer and/or
Purchasing Agent to take any and all action necessary to effectuate the terms of this Resolution.
Duly adopted this 3rd day of October, 2016,by the following vote:
AYES
NOES
ABSENT:
aLtiALF L.L.P.
•
33 Century Hill Drive {• Latham, NY 12110
CERTIFIED PUBLIC ACCOUNTANTS AN�CONSULTANTS tel: (518)783-7200 ❖ fax:(518)783-7385
William Lutz,CPA
Edward J.Selig,CPA,ABV
William A.Zeronda,CPA
Richard J.Anastasia,CPA
Gregory J.Abbattisti,CPA
Paul R.Jankowski,CPA
Jeffrey R. Klahr,CPA
Mary E. MacKrell,CPA
Our goal at LCS&Z is to provide the highest quality service for a fair and competitive price. We firmly believe that
• in order to ensure your satisfaction,we must bring value in excess of our fees.
We anticipate our audits and tax services will be provided to:
North Queensbury Volunteer Fire Co., Inc.
Bay Ridge Volunteer Fire Co., Inc.
Queensbury Central Volunteer Fire Co., Inc.
West Glens Falls Volunteer Fire Co., Inc.
South Queensbury Volunteer Fire Co., Inc.
North Queensbury Volunteer Fire Co., Inc.
Bay Ridge Rescue Squad, Inc.
West Glens Falls Emergency Squad, Inc.
Our all-inclusive maximum fees will be as follows:
December 31,2016 $28,500.00
December 31,2017 $29,000.00
December 31,2018 $29,000.00
These maximum all-inclusive fees are based on the assumption that the books and records will be completed in
accordance with generally accepted accounting principles and reconciled to the subsidiary records by the time we
begin our fieldwork. We will develop a list of schedules and procedures required by us and submit them to you
soon after we are engaged. In addition,we anticipate that someone in your office will be available to provide other
supporting documentation, as we require, and to be available to answer questions on an as-needed basis. If
significant additional work is required by us, we will consult with Town officials before performing any additional
procedures. Our fee structure is based upon the degree of responsibility involved and the skill required at the
standard hourly billing rates of$190-$225 for Partner; $150-$180 for Manager;and$100-$125 for Associates.
We are estimating a total of 205 hours to complete these engagements.We believe the longevity of our relationship
with our clients indicates that our fees are considered a good investment.
Billing
Our standard billing policy is that we do not charge for brief telephone calls. We consider these calls an opportunity
to add value to the services we provide. We believe that maintaining open and free lines of communication will
enhance our working relationship and provide a deeper understanding of your organization. If we are asked to
perform research or respond in writing to a request, we will discuss with you the estimated time we will incur to
respond.
Ve Vuly
nour
E. rell, CPA
Partner
420 Lexington Avenue, Suite 300,New York, NY 10170 4. 3748 State Hwy 30,Amsterdam,NY 12010
Global Representation:INTEGRA International,Inc.
www.lcszcpa.com
•I SEPTEMBER 23,20/6
squads
Our experience on non-profit audits generally and with these fire companies and EMS squathe ds
effort necessary. Due
} our im enables us aandrately se or accountate ant willrequired
sp spend substantially all of the time on your
ofn our Firm,mthe partner ti
engagement. We estimate that each entity will require 40 hours of professional staff time to
1 complete the audit and tax returns. p spent in various functions in
ein anfunctions
in
Fees for our services are billed at hourlyrates and are based upon time
� accordance with the level of skill and responsibilities required for this engagement.
rates are as follows:
Partners $ 220
•
Senior Accountants $ 120 •$ 70
Staff Accountants
on
proposed
financial
man ialfee s atfor mthis
nt,pre
engagement will be$3,900 per entity and includes audit searvviiu�per performed
T
lings.
onthefmancialstatements,prepazationofthe management letter and all necessary
Future annual fee increases will be limited to a maximum of 3%.
•
dit of the
The fees which we are quoting should be 1�ey include the usually telephone consultation ered as"all-inclusive" in terms of our and review
financiallrecords of issues
entity. such,
as work progresses.
of developing issues during the course of the year. Fees will be billed monthly
It is anticipated that the only out-of-pocket behalf.expenses will be only actual cost of bank confirmations
• which our Firm may have to incur on your
to submit our proposal. We are genuinely interested in a
youe for the opportunity your Town. W e know that we can provide you the
We wish to thank sin basis.
long and mutually beneficial relationship with your needs on an on-going quality of service that you want and be responsive to
If you would like to discuss this proposal with us,please do not hesitate to call.
Very truly yours,
CUSACK&COMPANY,CPA's LLC
(76pknOtin •Cl/341;Aa
Kenneth B. Claflin,CPA