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4.06 4.6 FINANCIAL\2016\PURCHASE—Truck for Parks and Rec -Piggybacking Onondaga County— 11-7 RESOLUTION AUTHORIZING PURCHASE OF ONE TON REPLACEMENT TRUCK FOR PARKS & RECREATION DEPARTMENT RESOLUTION NO.: ,2016 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, the Town of Queensbury's Director of Parks and Recreation and Recreation Commission wish to purchase a new one ton truck to replace a truck in the Parks and Recreation Department, and WHEREAS, the New York State Legislature adopted legislation allowing any political subdivision in New York State to "piggyback"off an existing County Bid, and WHEREAS, the Director of Parks and Recreation and Recreation Commission have requested Town Board approval to purchase a one (1) ton cab and chassis in this instance by the Town of Queensbury"piggybacking"with Onondaga County Bid 47974 for a 2017 Ford F-350, and WHEREAS, the Town will adhere to all New York State Law bidding requirements, and NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves of the Town's Director of Parks and Recreation and Recreation Commission's purchase of a 2017 Ford F-350 for an amount not to exceed $30,800 from Van Bortel and approves of an amount not to exceed $9,000 from Arrowhead Equipment for miscellaneous work needed to make it Department ready, i.e., installation of a dump body and wiring for plow/sander attachments, to be funded from Misc. Equipment Account No.: 195-1640-2020, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Director of Parks and Recreation and/or Budget Officer to take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 7ffi day of November, 2016,by the following vote: AYES NOES ABSENT: Queensbury tCC PARKS & RECREATION 742 Bay Road,Queensbury NY 12804-9725 I T:(518)761-8216 I F:(518)798-3194 I www.queensbury.neVrecreation TO: Queensbury Town Board FROM: Queensbury Recreation Commission Steven Lovering, Director of Parks & Recreation DATE: October 24, 2016 RE: VEHICLE REPLACEMENT The Department and Commission are seeking approval to replace a 3-ton dump truck in the Parks & Recreation Department. Currently, a 2002, Ford F-550 dump truck with 85,000 miles will require the following repairs in order to be fully functional: REPAIR ITEM IDENTIFIED: APPROXIMATE REPAIR COST: • Truck frame rotted and split $2,000 • Coolant Leak (Head Gasket) $ '650 • Brakes (front and rear) $ 600 • Six new tires $1,400 Approximate Total: $4,650 The Department's annual repair budget for vehicles is $5,000 and based upon the age and condition of the 2001, F-550 truck, it is suggested that it be taken out of service and auctioned off as surplus equipment. It is anticipated that a Ford F-350, 1-ton truck (with dump body purchased and installed separately) will be sufficient for the Department's needs and will be less costly to maintain than the current 3- ton dump truck. A "piggy back" bid under the Onondaga County contract will be used to secure this new truck at a cost not to exceed $39,800 (including dump body and special wiring for use of plow and sander—from Arrowhead Equipment, Queensbury). CC: Barbara Tierney, Budget Officer Quality of life matters...explore the opportunities! FLEET VEHICLE INFORMATION Parks & Recreation Vehicle: Purchase Current Mileage Description Year/Make/Model Cost 3 ton Pickup truck- 2002, Ford F-550 90,000 $26,459 transferred to P & R in 2013 from B & G — 2005, Ford F-350 117,000 $24,664 Pickup Truck Purchased new 2008, Ford F-350 75,000 $19,259 Pickup Truck— Purchased new 2011, Ford F-250 42,000 $20,405 Pickup Truck— Purchased new Rx Date/Time NOV-01-2016(TUE) 09:50 P. 001 11-01-16; 10:69AM; ;5855867706 # 1/ 1 Friday October 28th,20164:14 PM • 71 Marsh Rd East Rochester,NY 14445 585-586-7705 Fax 585-586-7706 Vehicle Purchase Proposal Attention:Steven Lovering Purchase Orient: Town of Queensbury Parks Quote#23158 742 Bay Rd Onondaga Bid 7974 2017DRW Queensbury NY12804 Phone:518-761-8215 Fax 518-745-4433 Email:stevei©queensburynet • • Item Description Code Qty Your Price MSRP 2017 Ford F-350 XL Reg Cab 4x4 DRW 145 WB F3H 1 $ 28,116.50 $ 39,105.00 VSO Special Paint Metallic Green INFO:SPECIAL PAINT UNITS RECEIVE BLACK UPPER DOOR CHICKLET(TOP OF B PILLAR),BLACK LOWER DOG W7862G 1 $ 578.70 $ 643.00 LEG MOLDING(BOTTOM OF THE REAR MOST CAB PILLAR)AND FRONT • FASCIA WILL BE MOLD IN COLOR BLACK 6.2L 2 Valve Gas SOHC EFI NA VB ' 1 $E 0.00 $ 0.00 Heater,Engine Block Std.in NYS 1-41H 1 $1 0.00 $ 0.00 Snow Plow Package 473 1 1$ 76.50 $ 85.00 TowCommand Integrated Trailer Brake Controller 52B 1 $ 243.00 $ 270.00 Power Equip Group on XL On (Reg&Super Cabs) 90L 7 151 823.50 $ 915.00 LT245/75Rx17E BSW AT(Six)(XLIXLT/Lariat) TBM 1 1$I 148.50 $ 165.00 Cab Steps(w/Regular Chassis Cab) 188 1 $ 288.00 $ 320.00 _ __ Exterior Back-up Chime 76C 1 $ 126.00 $ 140.00 Temporary Mud Flaps 1 $ 100.00 $ 700.00 _Delivery to Region 3 Reg 3 1 $1 265.00 $1 265.00 Tenn is Net 15 Days A.R.V.Delivery from factory to dealer is estimated at ` - 16-20 weeks.This Quote Expires In 60 Days'or.final Order date,whichever Total Price: $130,765.70 comes first. t JI Quantity on this Order: 1 Grand Total: $130,765.70 5. uggested Items Below Code Qty Your Price 1 MSRP• J Class V Hitch Plate-Receiver 1 $ 564.20 $I 806.00 . Special Value Credit for Dump and Dump Additional Items 1 $ -2.250.00 $ 0.00 Air-Flo 9',2-3YD Dump Body 1 $ 9,520.00 $ 13,600.00 Rear Led Amberstrabe-Dumps/Stakes 1 $ 343.00 $ 490.00 Pull Tarp ; 1 $ 507.50 $ 725.00 • SI /T Lights-Led-Chassis Rears 1 $I 231.00 $ 330.00 Trailer Plug - 1 $1 98.00 $ 140.00 To place an order please sign and date this proposal and return it to Van Bortel Ford along with a valid Purchase Order,Voucher,or Letter of Intent.Thank'foul Accepted By: Title Date Van Bortel Ford Inc(WBE) Federal ID 16-1609363 Salesperson:Josh Relyea Quote:23158 • 1 of 1 10/28/2016 4:08 PM •From= 10/27/2016 11.33 5948 P.001/002 • i • Quality Truck • Heavy Duly Equipment ' Truck Repairs EQUIPMENT, INC. October 27,2016 Fax: 798-3194 Town of Queensbury Phone: 761-8215 Parks and Recreational Quote: #18413 Attn: Steve We are pleased to quote you on the following equipment: -Rugby 9'7"x 96"steel dump body 3-4yd. capacity -1/4 cab shield -HR 540 electric dual acting hoist assembly with sub-frame -Cab controls -17"sides and 20" tailgate -Body up light with back up alarm -LED light kit,undercoated and mud flaps -Painted to match cab -1/2"pintle plate with 2"receiver,D-rings and seven way plug Line-X coated Complete price installed: $7750.00 This pricing is protected for a 30-day period only. Pricing does not include NYS Sales tax or NYS FET tax if applicable. A copy of your exempt certificate must accompany your payment. PAYMENT TERMS: Cash or Certified Funds Or Net 15 days if credit approved. The warranty on our truck bodies is 12 months,parts and labor.All repairs must be done at our facility or a pre-approved authorized service center. Customer purchase order: CHASSIS MODEL: CA: Please verify all the specifications to assure that they meet your needs and return to us a fully signed copy to confirm your order. • 1-87,EXIT 18. 105 LUZERNE ROAD- QUEENSBURY,NY 12804 • PHONE(518)793.2205- FAX(518)793.25W?