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4.8 SERVICES\Municity—Installation of GPS on Town Vehicles— 11-7-16 RESOLUTION AUTHORIZING ENGAGEMENT OF SERVICES OF MUNICITY SOFTWARE CONSULTING ASSOCIATES (MSCA) REGARDING IMPLEMENTATION OF SOFTWARE RELATED TO FLEET AND ASSET MANAGEMENT AND INSTALLATION OF GPS ON TOWN VEHICLES RESOLUTION NO.: ,2016 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, the Queensbury Town Board wishes to engage the services of a company for implementation of software related to fleet and asset management and installation of GPS on all Town vehicles, and WHEREAS, the Town Purchasing Agent contacted companies and received two (2) quotes for such work, and WHEREAS, Municity Software Consulting Associates (MSCA) submitted the lowest quote for such services and therefore the Town Board wishes to authorize such services, NOW, THEREFORE, BE IT RESOLVED, the Queensbury Town Board hereby authorizes and directs the engagement of the services of Municity Software Consulting Associates (MSCA) in accordance with its September 27, 2016 software proposal and October 8, 2016 municity fleet vehicle tracking proposal with payment(s)to be made from Account No.: 213-1680-4400, and BE IT FURTHER, RESOLVED, that the Queensbury Town Board hereby authorizes any needed Agreement between the Town and MSCA for such services, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to sign such Agreement substantially in the form presented at this meeting along with any other needed documentation and the Town Supervisor, Town Budget Officer and/or Town Purchasing Agent to take any and all action necessary to effectuate the terms of this Resolution. Duly adopted this 7ffi day of November, 2016,by the following vote: AYES NOES ABSENT: SoftwaConsulting re ates MUNICITY - WORKS SOFTWARE PROPOSAL FOR THE THE TOWN OF QUEENSBURY, NY ifaik Town of Queensbury SEPTEMBER 27,2016 Prepared by: Software Consulting Associates 54 Elizabeth St. Red Hook,NY Account Representative: Wil LaBossier Phone: (845) 758-0104 Fax: (845)758-0884 E-Mail: wil@sca-corp.com Website: www.sca-corp.com INVESTMENT Municity - Works 1. Municity- Works a. Initial Licensing $ 9,600 b. Implementation $ 3,500 c. Maintenance/Support/Hosting-Subsequent Years $ 1,920 Total for Municity—Works—151Year $15,020 On-going Costs(Year 2 and beyond) $1,920 2. Municity Mobile a. Implementation $ 1,000 b. Initial Licensing-$500/User c. Maintenance/Hosting-$200/user—Subsequent Years 3. Municity Connect—Public Facing Portal Included 4. Training Included MUNICITY — WORKS: HIGHWAY/DPW, ASSET MANAGEMENT, WORK ORDERS, AND MAINTENACE The Municity—Works Module is an Asset Management, Work Order, and Maintenance tracking system that allows users to create,print, edit, and report on assets, generate work orders, and track maintenance activities. This can be accomplished through either a standard web-browser or via a mobile device such as a smart phone or tablet. The system is GIS centric, so users can see where assets are located, create view and manage these work orders and maintenance right from the GIS interface. Asset Management Assets can be created directly from the GIS system, or from a mobile device. Attached to assets are all their activities including; work orders, maintenance, inspections, fees (such as annual inspection fees), pictures and documents. The fields on an asset are fully customizable by Asset Type so you can record all of your pertinent data. - e® Li e -r:.; mums ~ rtl �1 V C .--:- 1-. _ _r : -s C r 12 Cer'nt 4etl. L' - 1t .. e E!d.9 er,��, , '.''@ J f._..�- %..,. - t f ,'e _vo. Qom.• ..7v_ yrs it ,g "t{st G ._ • ii„ ®m::,�. ...=a ...k °tea -v,i t� }t��ft ne- ,, f _� acne:� .x i n-, - -- ih ons-;:: 4�, �^L, };•„f.trer :T i h 3 - Y -"„�i' 1 '' - ' r • I f•'.. r�t # i-•£�'y i, rte-% �,.t�J', _ _— I _ _'/ £ _ -,•-••:_";4 A Q .sAhhititIodg!l SICZi S> -ys a a- .,: -_sr , ®'"`-sC 3+•`t Asset Creation —_ a Ei e 4n ;`..n' 1' ib}t` 1' C e -3Z"�+ F Cs rt.. Y" �-'-tiArw-_.;s -f' %crs -, r ' ✓ e i '- fid,c i ,e I;Ceu¢e G9r. „ L 'f` . 11 \ YYL. Xiy/vi' 14, c CO m ;tt ycity' .t.-7-'271.',.- , Sn,4iak y "t Y.kraO. 4,-,, - • j 'Attic:�Cw•ob e. } +, ' Ei .F r _ ry7 c virtkocors Ed,, �ne'- I, - ` rills!' .$, yt %Iir; 14 ..,a .," ' El.— i9Jc q t � s, S } , ,z _ " E p ®m„oC. Bim' wtit . )-,e .9.JT S . • Ler. ..,33v.M ,Y� t ` eaaw. ; gr 5 11 <. . pyo,., '' s�T -'-' . 7v.. L I -- I Y•41 .. • . JT 1 •+by f1'� t • E , 3 z i;t A C L0n. ... ' - a , ;'s�Q t�i�S -aiEi��!d�l��lQ�kc� I- _wFxtie K�-�iF.- v'� - r. '�en��.`�"¢�<r _"� •_�� Asset Tracking Work Orders Create, view and edit all of your municipalities Work Orders via an intuitive graphical and GIS interface. The system utilizes your existing GIS (fully ESRI or other mapping systems such as Autocad compatible), and leverages other external GIS resources such as County, State and Federal Layers. e t C Tyr.,rnr atol omit,.,orsi.naeuri _-- 1- E © hi-71-0Th- G."arth gra5_ - -- - , ^•�k..m ��Qk�-, � ��il �y _ -_.Y e w kOrEer - f bMn�_ Os -G a.Dashboard n114 i ...y 3a� N.eir on i y �ti �fy' 1 ®mrc� »�e...Ya I ! .11,1- y? 1§f,..1 r-� \ /�®`. � i 7'.amnnex k su 4"_'v3t1” !u 3' ,4'.1 Y„ "may •- p0a,e .wr,.. z.. v t� � r4t tit 1 ��� 43- -;:v t � .. :-.4 �'- ' `i l fit" 3 er_ nllmex a g e Yg td&tm I . E:q i•-•• •! d -�.R '�: x y;..� e� = a.aie6.s d temea a a Work Orders on the GIS System Work Orders and can be created, viewed and edited through a tabular console interface that allows for organizing the Work Orders based on type, status, date range or who they are assigned to. Work Orders can be assigned to a parcel or just placed geographically. y.-, --- .V.-....:4..,::::,,.a: , }_:' -`eaon;-, ' e : __ '- : a?? 4;-1 os '1 .,& �., ? a -, -en,• ',..e..}-212.“,i ic•.1— -.. ,!-__,... ..`-, wb-„ n1� n. -rf. - --- : - - I- -- ---- E+ _ } Eg `,moi,. r 1 ,...:±it.r.ostristc,..”................ ° ri T Work Order Creation Additional items can be attached to Work Orders including inspections, tasks,pictures and documents. Inspection can be viewed via an integrated calendar. Work Orders and many other documents can be printed out from the system. ' ..." ._ .‘1', �:-z^.: m'a M $ rV-=§ ?"' li .%:'a =a .f, :' t4_ y.. E 4/L ® - - ..,n. _ _ - .=;"'_ 0..""'^ "" �- City of White Plains - I I ex.- Ytct µ��\ Cluwmmemweumny70 Church St 110 .3 4 a.emn 2. .— Ph 10141402-1260 Fax 914p2214241 11 t. / °_=== Work Order `' C mnwb oa.....� _ _ r3 j = _s- `eeti is-v..-. . I'i won menu.: anutoa - @ > •-%- C1e-rw��� iN.. 0.Aro1M i••-�4 ' •11, El .c_,•. 1= 11 J ®m-,e. =c. E rata: PeW a I; . Guusvw.- i .Jia—.---: ; on.: 'PUY.1. ,. oa w Q..°n: 1'500 krj j>� kamnm ^'anryv� i� leuYcn: 74s!24.reps be:wa,a - \ „/ , 0„„u.l.: _tan ac^}.. s Gnat/Alen inlT:rl cceno4f ' • l i/ �� nono.... (% t t . a s a Y •Jin t r b a- attiss+a•w N Maeda,. * A e GIS—The GIS capabilities in Municity Cloud enable the visualization of all of your Municity data via a geographic interface. Municity GIS utilizes geospatial layer data from a variety of sources(the municipality,the County,the State and even some generally available layers from the federal government. pi-T, - .-,-,..7.,..... .„..... ..,.......,. ,„.,....r. 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I- t c"1: •!, V; - ,t__ 5;,,,A,ii 4,.... „74.1;4,,V4 !,,,..K aigkeit',„. fdlra4..41Pl /. _-k•_,'c't; q? .1.,,....r,:-/sy):47.s. a Itoliwy, ,a. .. :9,,,ortmiep 1 4 z,4,-0fp-,..,-s- 1 h ''/ '4...it t r 1 k ,r ,' :V" i 1 '‘...1 Pc:14,3n.11 LI ' ;VNIT-C,. ..!..4-c I'±'`C-4-. 111 - I IrrinEMIC....,.. ' •"(.....a ••;-ns•bm..t. " 1.7.4!1-4_I.)i I f..?5,..gi, , 1 f_A siTim,,....,. .,._....,-,,. ...,,1 '*". - - 4 Municity Integrated GIS w/Streetview(Note-Streetview not available in some areas). -- - --- • - -----•--,---%-` trt-,-,..:-14.1c,-Te•- .7..*:a'"' . ,,,,.- . , - _ . 0...4 (- 4 C ' e•Arnunlaty5AmOn4A4f,Tn[F,r I-141 _____ - -------- -- ___ .._ .-——-.-----— -.—- a=----; MI 2N, az 1:1 ,,,.. . a Gzsii — _ . . . v. CaAs a, mw•nk''''' ''''''' ' i Nbr i'' '27-•-'*'"'"' , ' I ...... 11 rri-ed n ' rill•••-••,k, 4- rr-' 5":•,.474=. 1 .„„.. v:Eild4,1„, .--*WhitePkin ATIN PIAA DM'AnII' H 7 ,..i.Lts.' ',"!:-0Ah"n"PP'..""4.4•i .L. -t... It'A' .n,A-44 ,Vrn"lin7:1 ,. - .. el .,00,,,,,,, ."'[ ileAn caw,..4 s‘,I, ri 'rlilca4`"kl ( n.'7 "'“"(` . ,•::•-•••-',,,,.:- „ :••••-•'-a.Z...-, 1.,...€-• _ '4 l'IncktIrrnfi't.„-P,•, :lk. *j 1 °'''"'N'''''' 6ktw „ ,41,,h,„„. .......''' • whft.phins.=,...". ..., Whft•Pblin'''''' -----Wt. 61 • WItPbhs , 1... :=6.11, .."1'73::::, ff4 entet- n .ro ...4 1 a..... c.Ian . ......, •-•- --.::";:,,, '''=` '....” .Wirstvttdia,a,..- t-' ,,,,,'; .:,--'-ir,„ -- IE ,. ,...,. ...,....4,,,....,4......a.,..m, .... s„. .._ ........ %., I.4 " - , ,.,2..., , ...... . — ,.:-:•..,=-• • A AA AO.ekmk.4 a a d lel aerate I- °CI 11! eauditalalltaathattabai4- 4 LASIzaae, A A ISILLA/saialligiggiillifiggli MUNICITY MOBILE The Municity Mobile application allows users to interact directly with the Municity database via any mobile device, including smart phones and tablets (no need to synchronize once you get back to the office—you are working with live data). • SnMSHt G } 1 �zi it‘ :Irj, ^�-,due Cal ." \• 4 ;t ,xc v - / ()nit: ems l • S ,r- 1 V� �' Inspection .-- c. / V }Li I'- Type ELEC FINAL • �� } = Status OPEN :'y 1 - ��> >-s' S Th- Applicant DAVID DEPIETRO ,✓\ — -. \ X, Owner DAVID DEPIETRO --a- c-rr,,, - Cf F)Q Address SJO CHURCH ST 'Yis - 't,{^' 1 , .� Inspector Wlabossler 'Et Yry �.- , ?Schedule Date 10/26/2015 'E,S ; ere, All Day Event —_ Y :y_SE _ l,.- -.... --;•'^-C‘ ,}' Ly � " Contacts ® t5��'`` `' sr, -"Notes F# LLMs�r %3 Electric Falai % tv/� 1-E', Qs • SY.Y Results ,t •y/" L=- • Functions U . snrnsuwc 1\ • Create Complaints, .,,,,,,, „ Appointments,Violations, Ili C # . . , - ©' and more. 4. [ ,j`7' ? • Schedule and complete I � �> .c a' t�. _ .,r „u -(?f�.. inspections. L ' l "Y_i: rt 1 ...-- Ic in 4 11.i • View your inspections_ ; schedule in a list or.i..,..�:.. � '� �,E �1�s� multi- pane view with Google a _ � � street view. • Pull up information on any _.__ TMivtc parcel in your municipality. 2 • Search for items and parcels in the database using the r . advanced search option. • Search items can be projected a�.a-'-_"-, 1.- 4 - � .Q on the map and color-coded ...;;m based on status. 1 I 5 - ,; - mak i e ::: . " }Tt,, .., x&` } �. I :.: ;.. E .y cyl i ,` W � . / . . t r Mobile Printouts Connect via Bluetooth to any wireless printer to print out violations, inspection notices,tickets, appearance tickets and more.Take a picture and it automatically attaches to the item you are working with. We also offer Square credit card reader integration for processing payments in the field.We do not provide the hardware directly to the municipality—we let you choose. However, the program can work on any modern platform. 1 •01 WI/? City of White Plains 1 j F '')1,y Building Department ( ry`^^' 7.115&nAary,SoRt 109 1 �i".., RIRe Pla'cu.ICE 19607 IPbene:91442s.1o69Faa:91442+-1471 { APPEARANCE TICKET I Date ofCompbinc 9/10114 _ rim: Complain(Os 14-0313 - -`"'' Ocwpant:CAWRE.ARTIIURE t''�'.. t. T.%Map IDLoc lion:TRA ..:A.....:..4 Propery Location:TRAYLOIZ.NS.NY 10601 CHURCH ST ..Ja'4l .n i4-, WHITE PLAINS.NY 10601 ;7,.k .ts'..t Oa nen GALORE,ARTHUR E YOU ARE HEREBY NOTIFIED to spptar personally int, __ On:TBD I To aaswo the dump ofmnmttal;UR folloaing&Atm at t6c atom _ - _.. _ I[[ Description:The Sass is rally high in there sraocrauting around .a APPEARANCE TICKET ! Reetiutd By S9pm-isor i 1 7 e. i t ! MUNICITY- CONNECT The Municity—Connect module is a public-facing site that allows your constituent to view GIS and municipal data. Data displayed can include parcels (owners, addresses,property class, zone, acreage,assesses values, inventory, etc.),permits, violations, variances, inspections, documents and photos. P] M otWCy,:FILV '2 ,4afl -^ ' �p�"'.;xa`A' T as:C- .iwu: -ti Yiaoseeo-� t I" _d -• , , I ( k ' _ �-ik'Y�Y�..-3f- 1¢OWYm -A- ,,,, �a Y '4,•:--44---e: +�.+,'f��ti�`��a'++++i���R��"'fiiY �S 2 'Gi t il F r tl t C , r5 . I' ii 1 ®�t-c®m iliti le ',Air 141 I* < = ..:.� �� � % i` s tir Municity-Connect—Public Facing Portal with GIS ?,,, —, -- tLI#,ttl, —.....^,,-rt- :,?m-s#'ee3 r4-. - - - ' . 2y <�-&T' `E .-9& a- M ci•ty Connect, ',�tE J -.' ' .r W17;-1-, ®® y r .sr +. . a' �, � `fir t' y� -5 1 -, �k{ ......ra aw ail'^s - - s`t 1'S. . `t. I � t fir. �, .. -�-;.2 �- Property Informohon !_>s A 454 Von Codiordt Pork Ave .141 int F .ji �� L _J Wit_ —_ te Municity-Connect—Property Information Optionally,the Municity—Connect system can be utilized to accept online permit applications. The system can include the acceptance of credit cards, electronic checks, and PayPal. Pricing for this option varies depending upon the type of permits (complexity) and the types of payments accepted. r.; iz argr -„`k ' `' s` � z *.ki.- „ �z��s e ala c'tfw nscam.F ®'Cy'�i . ..". + �:_, �,. ' Tt•::'r: E C!DI wwr+.mimkltycdmectcom/•nlbaeofmarnxoneck = Be one to completed all of the checklist stems before submitting your eppl¢aton Oty of Yonkers •� o•---rrz. Pon iI_vc:.r 5E-,-Es- Type Ecocal Pe.• Address 54 y:,be h 5-.ce• Electrical Application Agbeem Odd,Wzoa ome 5/02/2015 ween -T-Ry,y--- P.ope,ty ( L.-.,. a.. j : Apelike-an s.u.r 0 : I Address 17'Irk&Ace rpt Aaeese Pereel• 3o-3054-49 1 ,� 0dada9:±a.. Zeno 550 0asoption Frnn'y Re, It (/) - Owner/Lessee Information Municity- Connect—Online Permit Application Additional Items-the following are standard features of the Municity Software System. Parcel Database Update Feature-SCA's Municity system is pre-loaded with all of your property parcels on the day it is delivered. This means that the system already knows about all map numbers, owners, etc. in your municipality. We accomplish this by obtaining a master property file from the tax assessor and then loading the parcel database from that. In addition we include a feature, which provides the ability to update the master parcel database from the assessor's data on a regular basis. The assessor's data must reside on your computer network in order to implement this item. Installation and Training -The Municity software system and database will be installed on the file server of your network and configured for your community. Workstation installations will be performed on all machines designated by the municipality. Training will be conducted at your offices. SCA will continue to provide unlimited startup assistance via telephone,modem and on-site visits until the system is fully operational and all users are proficient in its use. Annual Service and Support - The annual service and support contract provides your installation with software service and support for 12 months. This includes advice for procedural questions,regular software updates(2 to 4 times per year), fixes for problems encountered and support for restoring the system to a production state after hardware failures or power outages. Support is delivered via telephone and Internet connection,or on site visits if required. Financial Software Integration -The Municity Software Suite comes standard with a financial integration program that allows for all financial data generated by the Municity software to be exported to various financial programs such as Edmonds,Tyler(Munis)or Great Plains. rtr ®it � IIV ! , 1 . Software Consulting Associates MUNICITY FLEET VEHICLE TRACKING FOR THE THE TOWN OF QUEENSBURY, NY Town of Queensbury OCTOBER 8, 2016 Prepared by: Software Consulting Associates 54 Elizabeth St. Red Hook,NY Account Representative: Wil LaBossier Office: (845)758-0104 Cell: (845)430-4936 Fax: (845)758-0884 E-Mail: wil@sca-corp.com Website: www.sca-corp.com INVESTMENT Municity Fleet—Vehicle Tracking [ [ Municity Fleet—Vehicle Tracking Module $12.50/month/vehicle [ ] Municity 5—Vehicle Tracking Module—Fuel Management Interface $2,500 Municity 5 — GPS Vehicle Tracking Hardware and Accessories All Vehicles(Installed): $240.00 each Light Duty Vehicles: Includes: • Calamp LMU-3030—State-of-the-Art GPS with OBD Codes and Accelerometer. • Y Connector—Keeps OBD Port Free for Diagnostics. • Installation. Heavy Duty Vehicles—Plow,Dump Trucks, etc.: Includes • Calamp LMU-4220—State-of-the-Art Under Dash Mount GPS Unit with OBD Codes and Accelerometer. • .IBus Y Pass Through—9 Pin or 6 Pin—Keeps OBD Port Free for Diagnostics. • Window Mount GPS Antenna. Roadside Assistance SCA will reimburse the Town of Queensbury for any vehicles utilizing the Municity Fleet System that require roadside assistance for of the following services: • Emergency Towing Assistance(100 mile limit) • Flat Tire Assistance • Oil, Fluid and Water Delivery • Fuel Delivery Service • Battery Assistance • Lock-Out Assistance • Collision Assistance • Extrication or Winching Services Limits: • $1,000 per incident. • $4,000 annually. • Does not cover any vehicle replacement parts or repairs. MUNICITY FLEET — VEHICLE TRACKING The Municity Fleet—Vehicle Tracking System is user friendly web-based system for tracking all your GPS enabled vehicles. You can track one or more vehicles at a time, view their historical data (bread crumbs), get alert from vehicles and much more. • Pull up information on individual or the whole fleet. • Choice of map view; map, satellite, or hybrid. -..c..a..o«e.'�o,.a..,�..m�..,a=..».4.c .—..oe.... 0.. m. .,oma.,...... M_ry"Ftat-�$'{2'7f'"yy� _�' .'ss" y gNe ter-" ms`s= 6'J ti - by ..±c..". ere ' .. � r' , .1`.jsy sw J' -;.--::.,--;:k! 1 i\ I f< r e `' �� �` ,,a c7 / e L ®} + .11,,:3-7.;c&-....72„....=• F1 „ trl ..f 3, ffir--- � (i v ,,. 11 • ■. - ` -.:.,..r.--_,�i',, ,• C ,' s� j3.N..xv 4 ,i is ..7 i� 'r vhf i �t t - 1.4 ' - I I, o •,,,,•- f Tom- ” .—~r, I v' vi .f %^ c o -6'.y s r'%` c_.0 o•.t .. "± t IT sf t -i- .,.3-.rii�T {' B 0 i i r s 4'' _ T. .+. ,, „ a "-. J- .i ,- ti .4 5 = ._.J. .. -...,.. i -b ,-."' i-s E.. e ..... 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'' ' '7- ',-- %I Labessier fr.,o Csers,.-,-°cr.,' - , , „ _ Iea,t-cs - . isitt -• ./ •IIII:.2--'• 'III' . •f 'eII .I•< 'It---?=- ::' 11 '" - ' .- - •' 'I 'I - l'i.ggt/ICtIr.,' ''.‘,, -----\-.-,-L - ,A ,-- ,,s.' ,./ - ,-,,if„f- ; _.,, kia'IZEI,,T2,1- Ir''',1 • ' 2 ' ' ; - ' 7 '7I t< ,;,": I''' .-ID., - ' ;VecI?::::-‘1-- Ir • '' •Irj /I ,,.. .., View all historical data: • View where a vehicle was at any date and time. • View trips including start and stop time and all points in between. • Integration with Google Street View shows images of where trips began and ended. aua4tosisars&sisiviantrata _ ;‘,....,., , -19tiODU 0--- - — --- Te7- rt-4-1• •F -- • -P4sit -- -- --,:e22.-77,--0 _ - -0......a...,,..- - - - 2-rs44,-g - - -,,-- r. .-• .._ -r-:: — ---•, , • I NmClBaeie..l::---.5...1:-!..,..S...-7,g-',I:-,:•., ',1 1 -:i,' 1jt'_ rT1 * 1 r-I' .,- ....,K_a ..3. 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MOBLE DEVICE SUPPORT The Municity ,—vU!«zcking module is compatible with all Internet enabled smart pwnes or tablets such as iPhone, iPa% Samsung Galaxy, etc. § � § \• ~ ^ ,� 7 . . \ < v 2 22x : d �> . ��. s t \ 'i 22 . ,� . «� ~ � �® \ % \ ` . 7 jzj » 'T; r' aw " ` 3 : ^ » : - 6 � <w6 & xx � � » ~ �2 xv «« • _ . . . t » \ .