2016-12-19 MTG #38 REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 857
REGULAR TOWN BOARD MEETING MTG#38
DECEMBER 19, 2016 RES# 409-439
7:00 P.M.
BOARD MEMBERS PRESENT
SUPERVISOR JOHN STROUGH
COUNCILMAN ANTHONY METIVIER
COUNCILMAN BRIAN CLEMENTS
COUNCILMAN DOUG IRISH
COUNCILMAN WILLIAM VANNESS
TOWN COUNSEL
Robert Hafner, Esq.
PRESS
POST STAR
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SUPERVISOR STROUGH-Called meeting to order....
PLEDGE OF ALLEGIANCE LED BY COUNCILMAN DOUG IRISH
LETTERS OF APPOINTMENTS:
TO: Town Board
FROM: John F. Strough, Town Supervisor
RE: Appointment
DATE: December 19th, 2016
I, John F. Strough, do hereby make the following appointment for the year 2017:
• Executive Assistant to Supervisor: Victoria LaMarque
• Deputy Supervisor: Anthony Metivier
JFS: pah
C: Caroline H. Barber, Town Clerk
TO: Queensbury Town Board
RE: Appointments 2017
DATE: December 5, 2016
I, hereby appoint the following for the year 2017:
Karen O'Brien Deputy Town Clerk I
Deputy Registrar of Vital Statistics
Rose Mellon Deputy Town Clerk II
Subregistrar of Vital Statistics
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 858
Colleen Rathbun Deputy Town Clerk III
Kim Moulton Deputy Receiver of Taxes
Tammie Landers 2nd Deputy Receiver of Taxes
Respectfully Submitted,
Caroline H. Barber
Town Clerk
December 1, 2016
Supervisor & Town Board Members
742 Bay Road
Queensbury, NY 12804
Gentlemen:
This letter is to request the following re-appointments for the calendar year 2017:
Kerrie Lewis Court Clerk
Margaret Quintal Court Clerk
Diane VonBraun Clerk of the Court
Stephanie Mahoney Deputy Court Clerk
Donald Ross Court Officer
Cynthia VanDenburgh Court Officer
Terry Comeau Court Officer
Daniel Bennett Court Officer
Richard Rodriquez Court Officer
Thank you for your anticipated cooperation in this matter. We look forward to working with you
in the year 2017.
Respectfully yours,
MICHAEL J. MULLER
TOWN JUSTICE
ERIC C. SCHWENKER
TOWN JUSTICE
PRESENTATION:
Supervisor Strough presented to the Town a gift from the Mayor of Saga City. The porcelain
painting will be proudly displayed at the Town office building. To thank him for his generosity,
Supervisor Strough will be sending, on behalf of the Town, Mayor Hideshima an authentic
Native American vase (vase purchased personally by Supervisor Strough).
1.0 PRIVILEGE OF THE FLOOR FOR RESOLUTIONS ONLY (LIMIT- 3 MIN.)
RON BALL- Spoke to the Board regarding Resolution 2.28 entitled Resolution Abolishing the
Office of Queensbury Town Deputy Supervisor.
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 859
JOHN SALVADOR-
• Spoke to the Board regarding Resolution 2.24, entitled Resolution Authorizing Execution
of Agreement 4C 1000678 with New York State and Establishing Appropriations and
Estimated Revenues for Grant Funds.
• Spoke to the Board regarding Resolution 2.28 entitled Resolution Abolishing the Office
of Queensbury Town Deputy Supervisor.
RONALD MONTESI- Spoke to the Board regarding Resolution 2.28 entitled Resolution
Abolishing the Office of Queensbury Town Deputy Supervisor.
MARY LEE GOSLINE- Spoke to the Board regarding Resolution 2.28 entitled Resolution
Abolishing the Office of Queensbury Town Deputy Supervisor.
MICHAEL WILD- Spoke to the Board regarding Resolution 2.28 entitled Resolution Abolishing
the Office of Queensbury Town Deputy Supervisor.
TRAVIS WHITEHEAD-
• Spoke to the Board regarding Resolution 2.28 entitled Resolution Abolishing the Office
of Queensbury Town Deputy Supervisor.
• Spoke to the Board regarding Resolution 2.24, entitled Resolution Authorizing Execution
of Agreement 4C 1000678 with New York State and Establishing Appropriations and
Estimated Revenues for Grant Funds.
DAVE DECKER- Spoke to the Board regarding Resolution 2.24, entitled Resolution
Authorizing Execution of Agreement 4C 1000678 with New York State and Establishing
Appropriations and Estimated Revenues for Grant Funds.
RONALD MONTESI- Spoke to the Board regarding Resolution 2.24, entitled Resolution
Authorizing Execution of Agreement 4C 1000678 with New York State and Establishing
Appropriations and Estimated Revenues for Grant Funds.
TRAVIS WHITEHEAD- Spoke to the Board regarding Resolution 2.24, entitled Resolution
Authorizing Execution of Agreement 4C 1000678 with New York State and Establishing
Appropriations and Estimated Revenues for Grant Funds.
2.0 RESOLUTIONS
THE FOLLOWING RESOLUTIONS WERE PULLED:
• Resolution 2.19 Authorizing Engagement of the Chazen Companies for Provision of 2017
Engineering Technical Services to Town of Queensbury.
• Resolution 2.24 Authorizing Execution of Agreement #C 1000678 with New York State and
Establishing Appropriations and Estimated Revenues for Grant Funds.
RESOLUTION APPOINTING MEMBERS TO
TOWN HISTORIAN'S ADVISORY BOARD FOR 2017
RESOLUTION NO.: 409,2016
INTRODUCED BY: Mr.Doug Irish
WHO MOVED FOR ITS ADOPTION
SECONDED BY: Mr.Brian Clements
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 860
WHEREAS, the Town of Queensbury previously established the Town Historian's Advisory Board
in accordance with the Queensbury Town Code, and
WHEREAS, the one-year terms for the Advisory Board members recently expired and the Town
Board wishes to appoint members for the year 2017,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby appoints the following members to the Town
of Queensbury Historian's Advisory Board until their terms expire on December 31",2017:
John Austin,
Douglas Baertschi;
Jennifer Baertschi;
Maureen Monahan-Chase,
Mary Alice Clickner,
June Krause,
and
John Strough.
Duly adopted this 19th day of December,2016,by the following vote:
AYES Mr.Metivier,Mr. Clements,Mr.Irish,Mr.VanNess
NOES None
ABSENT: None
ABSTAIN: Mr. Strough
RESOLUTION ABOLISHING THE OFFICE OF QUEENSBURY TOWN
DEPUTY SUPERVISOR
RESOLUTION NO.: 410,2016
INTRODUCED BY: Mr.Doug Irish
WHO MOVED FOR ITS ADOPTION
SECONDED BY: Mr.Brian Clements
WHEREAS, the Town Board established the Office of Deputy Supervisor by Resolution during the
January 1, 1975 organizational meeting, and
WHEREAS, the Queensbury Town Board has determined each Town Board member has the
authority to sign checks and the ability to conduct meetings during the absence of the Town Supervisor, and
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 861
WHEREAS, the Town Board wishes to abolish the Office of Deputy Town Supervisor and return
any salary for such position to the General Fund,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board abolishes the Office of Deputy Supervisor effective
January 1,2017
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to execute
such Agreement in substantially the form presented at this meeting.
Duly adopted this 19th day of December,2016 by the following vote:
AYES Mr. Clements,Mr.Irish,Mr.VanNess
NOES Mr. Strough,Mr.Metivier
ABSENT: None
RESOLUTION ESTABLISHING RULES OF PROCEDURE FOR 2017
RESOLUTION NO.: 411,2016
INTRODUCED BY: Mr.Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, the Queensbury Town Board wishes to designate procedural rules for the conduct of
Town Board meetings and Town business by Town Board members for the year 2017,
NOW, THEREFORE, BE IT
RESOLVED, in accordance with the authority granted by New York State Town Law §63, the
Queensbury Town Board hereby designates Robert's Rules of Order as its official rules of procedure for
the year 2017, except that in the event of conflict between such Rules and the Town Law or a Resolution
of this Board, the provisions of the Town Law or Board Resolution shall govern, and
BE IT FURTHER,
RESOLVED, that it is recognized and clarified that the Town Supervisor establishes the
Town Board meeting agendas and chairs these meetings, and
BE IT FURTHER,
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 862
RESOLVED, that disruptive or uncivil behavior by anyone in meeting attendance is
prohibited and that at his discretion the Town Supervisor may take such action as necessary to
maintain a level of decorum and professionalism, including but not limited to, declaring a temporary
recess of the meeting, and
BE IT FURTHER,
RESOLVED, that the Town Supervisor and/or a majority of the Town Board may create
and make appointments to sub-committees of the Town Board in an effort to increase efficiency of
government, and
BE IT FURTHER,
RESOLVED, that unless procedures established in Town Code provide otherwise, referrals
made to the Town Planning Board, Zoning Board of Appeals or other Town committees or
Commissions seeking a review and/or recommendation back to the Town Board shall be made by a
Resolution of the Town Board, and
BE IT FURTHER,
RESOLVED, that release of materials not subject to the Freedom of Information Law
(FOIL) and especially materials involving matters of Town litigation is prohibited without a
Resolution of the Town Board.
Duly adopted this 19th day of December,2016,by the following vote:
AYES Mr.Irish,Mr.VanNess,Mr. Strough,Mr.Metivier,Mr. Clements
NOES None
ABSENT: None
"DISCUSSION HELD**
Councilman Clements suggested amending this resolution. He asked for wording changes in the
fourth and fifth Resolves. Fourth Resolved to add, "And/or a majority of the Town Board"; and
in the fifth Resolved he would like to delete the following, "Either the Town Supervisor or".
After Town Board discussion it was decided to make that change.
RESOLUTION SETTING 2017 TOWN BOARD MEETING SCHEDULE
RESOLUTION NO.: 412,2016
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 863
INTRODUCED BY: Mr.Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS,the Queensbury Town Board wishes to establish its 2017 meeting schedule,
NOW, THEREFORE, BE IT
RESOLVED, in accordance with New York State Town Law §62, the Queensbury Town Board
hereby establishes its 2017 meeting schedule as follows:
1. Regular meetings shall occur on the 0 and 3rd Mondays of each month at 7:00 o'clock p.m. at the
Queensbury Activities Center, 742 Bay Road, Queensbury,with the exception that the Town Board's
regular meeting dates shall be changed as set forth below for the following months:
A. January—9th and 23rd
B. February— 13`h and 27`h
C. September— 11`h and 25`h
At regular meetings, public hearings will be held, Resolutions and motions will be proposed and/or
adopted, miscellaneous matters will be discussed and the general public will typically be provided
with a privilege of the floor comment session. The privilege of the floor session will be limited to
Town matters only and will be run at the discretion of the Town Supervisor.
2. The Town Board shall schedule other special meetings for any purpose established by Town Board
Resolution and/or in accordance with the New York State Town Law. The Town shall notify the
media of the special meeting accordingly as required by the New York State Open Meetings Law.
3. If the Town Board decides to alter its regular meeting schedule, it will do so by Town Board
Resolution and will notify the public and media by appropriate public notice.
Duly adopted this 19`h day of December,2016,by the following vote:
AYES Mr.Irish,Mr.VanNess,Mr. Strough,Mr.Metivier,Mr. Clements
NOES None
ABSENT: None
RESOLUTION AUTHORIZING BANKING TRANSACTIONS AND
INTERNET-BASED BANKING SERVICES FOR YEAR 2017
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 864
RESOLUTION NO.: 413,2016
INTRODUCED BY: Mr.Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, New York State Town Law Paragraph 64, Subdivision 1, requires the Town Board
to annually designate its Depositories for Town Funds, and
WHEREAS, in accordance with New York State General Municipal Law §5-a and §10 and Town
Law §64, it is the duty of the governing boards of local government to adopt a system of internal controls
for the documentation and reporting of all transfers or disbursements of funds accomplished by electronic
or wire transfer, and
WHEREAS, in accordance with prudent business and cash management practices the
Queensbury Town Board wishes to formally specify the authorities under which business may be
transacted with these Depositories, and
WHEREAS, the Town previously received agreements providing for Internet-based banking
services entitled:
1. Internet Banking and Bill Paying Service Agreement,
2. ACH Agreement, and
3. Wire Transfer Agreement (Governmental),
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the following
actions for the year 2017:
1. The following individuals, in their official capacities, are authorized to transact the financial and
banking business of the Town of Queensbury in accordance with all applicable laws and
organization documents, and the specific authorities granted by this Resolution:
John F. Strough, Supervisor
Barbara Tierney, Town Budget Officer
Joanne Watkins, Town Accountant
2. The following bank has applied and consented to serve as Depository of Town funds and has
executed a Third Party Custodian Agreement satisfactory to the Town Budget Officer/Accountant
and Town Counsel and are hereby designated as approved Depositories: Glens Falls National
Bank and Trust Company
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 865
3. The Town Supervisor, Town Budget Officer and Accountant, or any one of them, is/are hereby
authorized to initialize opening a bank account or accounts from time to time with authorized
banks and their affiliates for and in the name of the Town of Queensbury with such title or titles
as he/she may designate, and to execute depository contracts that comply with Town Policy and
operating procedures.
To finalize any new account, all Town Board members need to execute the appropriate
documentation required by the financial institution, including, but not limited to, signature cards.
4. The maximum FDIC insured amount which may be kept on deposit at each Bank at any time is
$250,000. The amount over and above FDIC insurance of $250,000 which may be kept on
deposit at each bank is limited the value of approved collateral, calculated in accordance with
Regulations of the New York State Comptroller, pledged to secure Town deposits and deposited
with the designated Third Party Custodian.
5. The Town Supervisor, Town Councilperson and their successors and any other person authorized
by statute, regulation or Court Order on behalf of the these authorized persons, is/are hereby
authorized to sign, by hand or by facsimile (including, but not limited to, electronically
generated) signatures(s), checks, drafts, acceptances and other instruments. Two signatures shall
be required on any checks, drafts, acceptances and other instruments. The signature of the Town
Supervisor or a Councilperson in his absence, and that of one Councilperson shall be required.
6. The Town Supervisor, Town Budget Officer, Town Accountant and Town Senior Account Clerk
are authorized singly, within the Town's operational procedures, to initiate Automated Clearing
House debits without signature, initiate payment by use of Depository Transfer Checks without a
signature, or give instructions, by means other than the signing of an item, with respect to any
account transaction, including the payment transfer or withdrawal by wire, computer or other
electronic means. Any and all transactions will be signed off by the Town Supervisor upon
completion of the transaction.
7. The Town Supervisor, Town Budget Officer and Town Accountant are hereby authorized without
further action of the Town Board to execute bank forms establishing procedures for call-back
verifications and written confirmations in connection with payment orders, thereby designating
one or more individuals, whether or not such individuals be designated as "Authorized Persons",
for the purpose of the verification of payment orders and issuance of written confirmations.
8. The Town Clerk and/or Deputy Town Clerk(s) is/are hereby authorized and directed to certify to
Authorized Bank Depositories under the seal of the Town of Queensbury the effect of this
Resolution, the names of the officials, authorized persons and other representative of the Town of
Queensbury and any changes from time to time of these officials, authorized persons and
representatives, and specimens of their respective signatures.
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 866
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that:
1. Glens Falls National Bank and Trust Company (Bank) is designated to provide the
computer-based financial accommodations indicated in this Resolution.
2. This Resolution shall continue to have effect until express written notice of its rescission
or modification has been received and recorded by the Bank. Any and all prior
Resolutions adopted by the Town Board and certified to the Bank as governing the
operation of the Town's accounts are in full force and effect until the Bank receives and
acknowledges an express written notice of its revocation, modification or replacement.
Any revocation, modification or replacement of a Resolution must be accompanied by
documentation, satisfactory to the Bank, establishing the authority for the changes.
3. The signature of an Agent named on this Resolution is conclusive evidence of his
authority to act on behalf of the Town. Any Agent, so long as he acts in a representative
capacity as Agent of the Town, is authorized to make any and all other contracts
agreements, stipulations and orders which he may deem advisable for the effective
exercise of the powers indicated above, from time to time with the Bank, subject to any
restrictions on this Resolution or otherwise agreed to in writing.
4. All computer banking transactions, if any, by or on behalf of the Town prior to the
adoption of this Resolution are hereby ratified, approved and confirmed.
5. The Town agrees to the terms and conditions of the Cash Management Internet Banking
Services Agreement — Governmental and the ACH Agreement Governmental Customer
Agreement for Electronic Payment Services and the Wire Transfer Agreement
(Governmental) and authorizes any Agent named above to execute such Agreements and
deliver them to the Bank. The Town authorizes the Bank, at any time, to charge the
Town for all checks, drafts or other orders for the payment of money that are drawn on
the Bank so long as they contain the required number of signatures for this purpose.
6. The Town acknowledges and agrees that the Bank may rely on alternative signature and
verification codes to or obtained from the Agents named in this Resolution. The term
"alternative signature and verification codes" includes, but is not limited to, ID numbers
and personal identification numbers (PIN) to be used by the Agents to access Internet
banking services. The Bank shall have no responsibility or liability for unauthorized use
of alternative signature and verification codes unless otherwise agreed to in writing.
and
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 867
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town of Queensbury's
Accounting Office to adopt a system of internal controls for the documentation and reporting of all
transfers or disbursements of funds accomplished by electronic or wire transfer, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Town
Budget Officer and/or Town Accountant to take any and all action necessary to effectuate all terms of this
Resolution.
Duly adopted this 19th day of December,2016,by the following vote:
AYES Mr.Irish,Mr.VanNess,Mr. Strough,Mr.Metivier,Mr. Clements
NOES None
ABSENT: None
RESOLUTION AUTHORIZING ADVANCE APPROVAL OF CLAIMS
DURING 2017
RESOLUTION NO.: 414, 2016
INTRODUCED BY: Mr. Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, the Queensbury Town Board sees a need to allow payment of certain bills
ahead of the regular Town Board audit in order to ensure the continuance of insurance coverages,
avoidance of late charges and timely delivery of certain shipments and mailings, and
WHEREAS, the Town Board wishes to authorize payment in advance of audit of claims
for public utility services, health, dental, workers' compensation, disability and unemployment
insurance premiums, debt service payments, postage, freight and express charges, and
WHEREAS, Town Law §64(23) and §118 allow for such payments, and
WHEREAS all such claims shall be presented at the next regular meeting for audit, and
WHEREAS the claimant and officer incurring or approving such payments shall be
jointly and severally liable for any amount disallowed by the Town Board,
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 868
NOW THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes the payment in
advance of audit of claims during 2017 for such premiums for policies that would otherwise
lapse before audit, incur late charges, postage, freight and express charges and all such claims
shall be presented at the next regular meeting for audit, and the claimant and officer incurring or
approving such payments shall be jointly and severally liable for any amount disallowed by the
Town Board, and
BE IT FURTHER,
RESOLVED, that this Resolution shall take effect immediately, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor
and/or Town Budget Officer to take any actions necessary to effectuate the terms of this
Resolution.
Duly adopted this 19th day of December, 2016 by the following vote:
AYES Mr. Irish, Mr. VanNess, Mr. Strough, Mr. Metivier, Mr. Clements
NOES None
ABSENT: None
RESOLUTION AUTHORIZING TOWN SUPERVISOR TO FILE
ANNUAL FINANCIAL REPORT IN TOWN CLERK'S OFFICE
RESOLUTION NO.: 415, 2016
INTRODUCED BY: Mr. Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, New York State General Municipal Law §30 requires the Town Supervisor to
file the Town's Annual Financial Report in the Town Clerk's Office on or before April 30th, 2017 in
lieu of filing a separate financial report with the Town Clerk by February 28th, 2017 as required by
New York State Town Law §29,
NOW, THEREFORE, BE IT
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 869
RESOLVED, in accordance with New York State General Municipal Law §30, the
Queensbury Town Board hereby authorizes and directs the Town Supervisor to file a copy of the
Annual Financial Report to the State Comptroller with the Town Clerk's Office on or before April
30th, 2017.
Duly adopted this 19th day of December, 2016, by the following vote:
AYES Mr. Irish, Mr. VanNess, Mr. Strough, Mr. Metivier, Mr. Clements
NOES None
ABSENT: None
RESOLUTION DESIGNATING OFFICIAL NEWSPAPER FOR 2017
RESOLUTION NO.: 416, 2016
INTRODUCED BY: Mr. Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, New York State Town Law §64, Subdivision 11 requires the Town Board to
designate an official newspaper for the Town,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby designates The Post-Star as the
Town of Queensbury's official newspaper for 2017.
Duly adopted this 19th day of December, 2016, by the following vote:
AYES Mr. Irish, Mr. VanNess, Mr. Strough, Mr. Metivier, Mr. Clements
NOES None
ABSENT: None
RESOLUTION ESTABLISHING MILEAGE ALLOWANCE FOR 2017
RESOLUTION NO.: 417, 2016
INTRODUCED BY: Mr. Doug Irish
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 870
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, New York State Town Law §116 requires the Town Board to establish a
mileage allowance for the use of Town employees' personal automobiles in the performance of
employees' duties when a Town Fleet Management vehicle is unavailable,
NOW, THEREFORE, BE IT
RESOLVED, in accordance with New York State Town Law §116, the Queensbury Town
Board hereby establishes the amount of 53.5¢ per mile to be allowed for the actual and necessary
use of Town employees' personal automobiles in the performance of employees' duties during
2017.
Duly adopted this 19th day of December, 2016, by the following vote:
AYES Mr. Irish, Mr. VanNess, Mr. Strough, Mr. Metivier, Mr. Clements
NOES None
ABSENT: None
RESOLUTION AUTHORIZING MUNICIPAL OFFICIALS TO ATTEND
2017 ANNUAL ASSOCIATION OF TOWNS CONFERENCE
RESOLUTION NO.: 418,2016
INTRODUCED BY: Mr.Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, the Queensbury Town Board wishes to authorize certain municipal officials to attend
the annual New York State Association of Towns Conference to be held in New York City in February,
2017,
NOW, THEREFORE, BE IT
RESOLVED, in accordance with New York State Town Law §116, Subdivision 10 and subject to
availability of budgetary appropriations, the Queensbury Town Board hereby authorizes the following Town
Officers and employees to attend the annual Association of Towns Conference to be held in New York City
in February,2017:
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 871
Town Supervisor
Town Board Members
Deputy Town Highway Superintendent
Town Clerk
Town Budget Officer
Town Court Clerk
Town's Director of Building and Codes Enforcement
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to cast the
vote of the Town of Queensbury at the Association General Meeting and in his absence, authorizes and
directs the Supervisor's Designee to cast the Town's vote, and
BE IT FURTHER,
RESOLVED, that all necessary and reasonable expenses incurred at the Association of Towns
Conference shall be deemed proper Town charges, and
BE IT FURTHER,
RESOLVED, that authorized attendees' family members may travel,however,travel must be at their
own expense including costs for travel,meals and any additional hotel charge(s).
Duly adopted this 19th day of December,2016,by the following vote:
AYES Mr.Irish,Mr.VanNess,Mr. Strough,Mr.Metivier,Mr. Clements
NOES None
ABSENT: None
*DISCUSSION HELD*
Councilman Clements suggested an amendment to this resolution. In the second Resolved, requested to
change wording from "Deputy Supervisor" to "Supervisor's Designee". After some discussion it was the
decision of the Board to make that change.
RESOLUTION APPOINTING REGISTRAR OF VITAL STATISTICS
AND RECORDS ACCESS OFFICER FOR 2017
RESOLUTION NO.: 419,2016
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 872
INTRODUCED BY: Mr.Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, in accordance with New York State Public Health Law §4121(3)(a), the Queensbury
Town Board wishes to appoint Caroline H. Barber as Registrar of Vital Statistics and Records Access Officer
for 2017,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby appoints Caroline H. Barber as Registrar of
Vital Statistics and Records Access Officer for 2017 to serve at the pleasure of the Board, and
BE IT FURTHER
RESOLVED, that immediately upon Ms. Barber's acceptance of appointment, she shall appoint a
Deputy to act in her place and stead in case of absence or inability and the Deputy shall accept this
appointment in writing.
Duly adopted this 19th day of December,2016,by the following vote:
AYES Mr.Irish,Mr.VanNess,Mr. Strough,Mr.Metivier,Mr. Clements
NOES None
ABSENT: None
RESOLUTION APPOINTING JUSTICE CLERKS AND
DEPUTY COURT CLERKS FOR 2017
RESOLUTION NO.: 420,2016
INTRODUCED BY: Mr.Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, in accordance with New York State Town Law §20, Subdivision 1(A) and New York
State Uniform Justice Court Act §109, the Town Board has the authority to appoint Town Justice Court
Clerks and Deputy Court Clerks,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby appoints Kerrie Lewis, Margaret Quintal and
Diane VonBraun as Town Justice Court Clerks and Stephanie Mahoney as Deputy Court Clerk for 2017, and
BE IT FURTHER,
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 873
RESOLVED, that the Town Board further authorizes and directs the Town Justice Court to notify
the New York State Administrative Board of the Judicial Conference of these appointments.
Duly adopted this 19th day of December,2016,by the following vote:
AYES Mr.Irish,Mr.VanNess,Mr. Strough,Mr.Metivier,Mr. Clements
NOES None
ABSENT: None
RESOLUTION REAPPOINTING LORI O'SHAUGHNESSY,
ASSISTANT PARKS AND RECREATION DIRECTOR,
TO WARREN COUNTY YOUTH BOARD
RESOLUTION NO.: 421,2016
INTRODUCED BY: Mr.Doug Irish
WHO MOVED FOR ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, Warren County Youth Board is an organization that includes community volunteers,
youth and public officials who review local and countywide youth needs and issues, advocate for
programs and services to meet the needs of all county youth up to age 21, advise Warren County on
programs to be funded with State funds and help frame funding decisions, and
WHEREAS, the Warren County Youth Board members are appointed by the Warren County
Board of Supervisors and each municipality, including the Town of Queensbury, may select its member,
and
WHEREAS, by prior Resolution, the Queensbury Town Board appointed Lori O'Shaughnessy,
Assistant Parks and Recreation Director, to the Warren County Youth Board and Ms. O'Shaughnessy's
appointment will expire as of December 31", 2016, and
WHEREAS, the Town Board wishes to reappoint Ms. O'Shaughnessy as a member of the Warren
County Youth Board for 2017,
NOW, THEREFORE BE IT
RESOLVED, that the Queensbury Town Board hereby reappoints Lori O'Shaughnessy,the Town of
Queensbury's Assistant Parks and Recreation Director, to serve as a member of the Warren County Youth
Board with such term to expire as of December 31", 2017, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs the Town Supervisor to forward a
certified copy of this Resolution with any other needed documentation to the Warren County Youth
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 874
Bureau and take such other and further action as may be necessary to effectuate the terms of this
Resolution.
Duly adopted this 19th day of December,2016,by the following vote:
AYES Mr.Irish,Mr.VanNess,Mr. Strough,Mr.Metivier,Mr. Clements
NOES : None
ABSENT: None
RESOLUTION TO APPOINT TOWN HISTORIAN FOR 2017
RESOLUTION NO.: 422,2016
INTRODUCED BY: Mr.Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, the Queensbury Town Board wishes to appoint Joan Aldous as its Town Historian for
the year 2017,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby appoints Joan Aldous as Town
Historian for the Town of Queensbury for the year 2017.
Duly adopted this 19th day of December,2016,by the following vote:
AYES Mr.Irish,Mr.VanNess,Mr. Strough,Mr.Metivier,Mr. Clements
NOES None
ABSENT: None
RESOLUTION APPROVING APPOINTMENT OF TOWN SAFETY
OFFICER AND SAFETY COMMITTEE MEMBERS FOR 2017
RESOLUTION NO.: 423,2016
INTRODUCED BY: Mr.Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 875
WHEREAS, by Resolution No.: 54,2008, the Queensbury Town Board adopted amended Town of
Queensbury's Safety Initiative Policy(Policy)and Safety Committee By Laws(By Laws), and
WHEREAS, according to such Policy and By Laws, the Town Board wishes to approve the
appointment of the Town Safety Officer and Safety Committee Members for the Year 2017,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves the appointment of Fire Marshal
Michael Palmer as Town Safety Officer, and
BE IT FURTHER,
RESOLVED, that the Town Board further approves the appointment of the following individuals
as Safety Committee Members for the year 2017:
• John F. Strough
• Michael Palmer
• Thomas VanNess
• David Duell
• Alex Benway
• Craig Brown
• Connie Goedert
• Victoria LaMarque
• Maura Mellon
• Chuck Rice
• Scott Rowland
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor's Office to
distribute copies of this Resolution to all Town Departments.
Duly adopted this 19th day of December,2016 by the following vote:
AYES Mr.Irish,Mr.VanNess,Mr. Strough,Mr.Metivier,Mr. Clements
NOES : None
ABSENT : None
RESOLUTION REAPPOINTING ANDREW GARNER, M.D. AS
2017 TOWN HEALTH OFFICER AND AUTHORIZING
HEALTH OFFICER AGREEMENT
RESOLUTION NO.: 424,2016
INTRODUCED BY: Mr.Doug Irish
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 876
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, the term of the Town of Queensbury's Health Officer, Andrew Garner, M.D., will
expire as of December 31s`,2016, and
WHEREAS, the Town Board wishes to reappoint Dr. Garner as Town Health Officer for 2017 and
enter into an agreement with Dr. Garner to serve as the Town's Health Officer, and
WHEREAS, a proposed agreement is presented at this meeting,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board appoints Andrew Garner, M.D. as the Town's 2017
Health Officer, and
BE IT FURTHER,
RESOLVED, that the annual salary for Dr. Garner shall be $2,000, plus $100 per hour for any case
work the Town assigns to him, to be paid for from the appropriate account as determined by the Town
Budget Officer, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes and directs the Town Supervisor to execute the
Agreement substantially in the form presented at this meeting and the Town Supervisor and/or Town Budget
Officer to take such other and further action as may be necessary to effectuate the terms of this Resolution.
Duly adopted this 19th day of December,2016,by the following vote:
AYES Mr.Irish,Mr.VanNess,Mr. Strough,Mr.Metivier,Mr. Clements
NOES None
ABSENT: None
RESOLUTION ADOPTING TOWN PURCHASING POLICY FOR 2017
RESOLUTION NO.: 425,2016
INTRODUCED BY: Mr.Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, the Queensbury Town Board wishes to adopt the Town of Queensbury Purchasing
Policy for 2017,
NOW, THEREFORE, BE IT
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 877
RESOLVED, that the Queensbury Town Board hereby adopts the Town of Queensbury Purchasing
Policy for 2017 substantially in the form presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to
distribute copies of such Policy to all Town Department Managers, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor and/or Town
Budget Officer to take any actions necessary to effectuate the terms of this Resolution.
Duly adopted this 19th day of December,2016 by the following vote:
AYES Mr.Irish,Mr.VanNess,Mr. Strough,Mr.Metivier,Mr. Clements
NOES : None
ABSENT : None
RESOLUTION REAPPOINTING JOANNE WATKINS AS
TOWN PURCHASING AGENT FOR 2017
RESOLUTION NO.: 426,2016
INTRODUCED BY: Mr.Doug Irish
WHO MOVED FOR ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, the Queensbury Town Board wishes to reappoint Joanne Watkins to the part-time
position of Purchasing Agent for 2017 in addition to her full-time position as Accountant,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby reappoints Joanne Watkins as Town of
Queensbury Purchasing Agent effective as of January 1", 2017 until such time her Purchasing Agent duties
are incorporated in her job description as Accountant as recommended by New York State Civil Service, at
which point it is contemplated the compensation and duties of the two (2) positions will be merged, and
authorizes and directs that Ms. Watkins be paid the $6,033.09 stipend for such position for 2017 in addition
to her current, annual salary for the Accountant position,
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes and directs the Town Supervisor to complete
any documentation and the Town Supervisor and/or Town Budget Officer shall take such other and further
action as may be necessary to effectuate the terms of this Resolution.
Duly adopted this 19`h day of December,2016,by the following vote:
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 878
AYES Mr.Irish,Mr.VanNess,Mr. Strough,Mr.Metivier,Mr. Clements
NOES None
ABSENT: None
RESOLUTION AUTHORIZING BADGER METER INC. TO CONTINUE
PROVIDING RADIO READ METERS AND ACCESSORIES TO
TOWN WATER DEPARTMENT DURING 2017
RESOLUTION NO.: 427,2016
INTRODUCED BY: Mr.Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, the Queensbury Town Board previously authorized Badger Meter, Inc. to provide radio
read meters and accessories to the Town Water Department, and
WHEREAS, the Water Superintendent has recommended that the Town of Queensbury continue to
use the Badger meter system and has therefore requested Town Board authorization to allow Badger Meter,
Inc.to continue providing radio read meters and accessories to the Town Water Department during 2017 for a
total sum not to exceed$110,000,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes Badger Meter, Inc. to continue
providing the Town of Queensbury Water Department with radio read meters and accessories during 2017 for
a total sum not to exceed $110,000, to be paid for from Account No.: 40-8340-2300, as previously approved
in the 2017 budget, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Water
Superintendent, Town Budget Officer and/or Accountant to execute any documentation and take such other
and further action as may be necessary to effectuate the terms of this Resolution.
Duly adopted this 19`h day of December,2016,by the following vote:
AYES: Mr.Irish,Mr.VanNess,Mr. Strough,Mr.Metivier,Mr. Clements
NOES: None
ABSENT: None
RESOLUTION AUTHORIZING PURCHASE OF ECP-200 ELECTRIC
CREMAINS PROCESSOR AND VPS VENTLESS PROCESSING STATION
FROM MATTHEWS CREMATION GROUP
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 879
RESOLUTION NO.: 428,2016
INTRODUCED BY: Mr.Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, the Town of Queensbury's Cemetery Superintendent and Town Cemetery Commission
have requested that the Town Board authorize the purchase of an ECP-200 Electric Cremains Processor and
VPS-Ventless Processing Station for use at the Pineview Cemetery, from Matthews Cremation Group
(Matthews)as a single source vendor, and
WHEREAS, the cost of such equipment, including warrantees and repairs, is $12,560.20 as set forth
in Matthews' Crematory Accessory Contract dated November 11,2016 presented at this meeting, and
WHEREAS, Matthews has performed annual Crawford and Power Pak Cremator inspections, is
accepted by the New York State Department of Environmental Services as meeting statutory requirements
regarding inspections, and is the manufacturer of these Cremators, possessing proprietary engineering
drawings and specifications for such equipment, and for these reasons, the Town Board wishes to declare
Matthews as a sole source provider, and
WHEREAS,the Town will adhere to all New York State Law bidding requirements, and
WHEREAS, this will ensure that the Town's retorts will continue to operate in a safe and efficient
manner while continuing to meet DEC's regulatory requirements,
NOW, THEREFORE, BE IT
RESOLVED, that for the reasons outlined above, in these circumstances the Queensbury Town
Board hereby waives its requirement under the Town of Queensbury's Purchasing Policy for two (2) written
quotes, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the purchase of an
ECP-200 Electric Cremains Processor and VPS-Ventless Processing Station, including warrantees and
repairs, from Matthews Cremation Group for $12,560.20 as set forth in Matthews' Crematory Accessory
Contract dated November 11,2016 presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs that payment shall be made from the
Cemetery's Miscellaneous Equipment Account No.: 002-8810-2001-8811 and further authorizes and
directs the Town Budget Officer to amend the Town Budget by transferring $12,560.20 from Fund
Balance to Account No.: 002-8810-2001-8811 and take any and all other actions necessary to provide for
such payment, and
BE IT FURTHER,
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 880
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Cemetery
Superintendent and/or Town Budget Officer to take such other and further actions as may be necessary to
effectuate the terms of this Resolution.
Duly adopted this 19th day of December,2016,by the following vote:
AYES Mr.Irish,Mr.VanNess,Mr. Strough,Mr.Metivier,Mr. Clements
NOES None
ABSENT: None
RESOLUTION AUTHORIZING ADOPTION OF
TOWN OF QUEENSBURY COMPREHENSIVE EMERGENCY
MANAGEMENT PLAN FOR 2017
RESOLUTION NO.: 429, 2016
INTRODUCED BY: Mr. Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. William VanNess
WHEREAS, New York State Executive Law §23 provides in part that in preparing a
Town Comprehensive Emergency Management Plan, the cooperation, advice and assistance
shall be sought from local government officials, regional and local planning agencies, police
agencies, fire departments and fire companies, local civil defense agencies, commercial and
volunteer ambulance services, health and social services officials, community action agencies,
organizations for the elderly and the handicapped, other interested groups and the general public,
and
WHEREAS, the Town of Queensbury's Fire Marshal received such advice and assistance
from local police, fire, public health agencies and other Departments within Warren County as
well as the State Emergency Management Office, Glens Falls Hospital and the American Red
Cross, and by Resolution No.: 361,2014, the Queensbury Town Board adopted its
Comprehensive Emergency Management Plan (Plan) for the Town of Queensbury, based upon
such advice and assistance as well as the State Emergency Management Sample Plan, and
WHEREAS, the Town Board must adopt such Plan on an annual basis and therefore
wishes to adopt such Plan for 2017 substantially in the form presented at this meeting,
NOW, THEREFORE, BE IT
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 881
RESOLVED, that the Queensbury Town Board hereby adopts the Town of Queensbury
Comprehensive Emergency Management Plan (Plan) for 2017 substantially in the form presented
at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs the designated Town officials
and employees to act in accordance with the terms and provisions of such Plan and authorizes
and directs the Town's Fire Marshal to file such Plan with the Queensbury Town Clerk and
submit such Plan to the Director of the Warren County Office of Emergency Services and/or any
other appropriate state or local agencies in order to cause the Plan to be effective for all purposes
provided under law, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor
and/or Town Fire Marshal to take any action necessary to effectuate the terms of this Resolution
and Plan.
Duly adopted this 19th day of December, 2016, by the following vote:
AYES Mr. Irish, Mr. VanNess, Mr. Strough, Mr. Metivier, Mr. Clements
NOES None
ABSENT : None
RESOLUTION AUTHORIZING ONE YEAR EXTENSION OF
INTERMUNICIPAL AGREEMENT BETWEEN TOWN OF QUEENSBURY
AND WARREN COUNTY RELATING TO SOLID WASTE AND
RECYCLABLE DISPOSAL SERVICES (WC 54-15), SOLID WASTE AND
RECYCLING TRANSPORTATION SERVICES (WC 62-15) AND
ELECTRONICS RECYCLING SERVICES (WC 84-16)
RESOLUTION NO.: 430,2016
INTRODUCED BY: Mr. Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, by Resolution No.: 44,2016, the Queensbury Town Board authorized a
Intermunicipal Agreement between Warren County (County) and the Town of Queensbury
(Town) regarding Solid Waste and Recyclable Disposal Services, Solid Waste and Recycling
Transportation Services and Electronics Recycling Services as a result of a competitive bidding
process completed by the County for the benefit of local municipalities including the Town, and
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 882
WHEREAS, as set forth in such Intermunicipal Agreement, the one year term of such
Intermunicipal Agreement which commenced on January 1, 2016 may be extended for two (2)
consecutive one (1) year terms or through December 31, 2018, should the County elect to extend
its agreements with the various contractors identified in the Intermunicipal Agreement and
should the Town elect to continue to participate in the County's contractual arrangements for
Solid Waste and Recyclable Disposal Services, Solid Waste and Recycling Transportation
Services and Electronics Recycling Services during any extended term, and
WHEREAS, the Town Board wishes to authorize a one (1) year extension of such
Agreement for the County's contractual arrangements for Solid Waste and Recyclable Disposal
Services, Solid Waste and Recycling Transportation Services and Electronics Recycling
Services, with the services to be provided by the Contractors delineated in such Resolution No.:
44,2016 with the prices for such services identified and as set forth in the Schedules presented at
this meeting and incorporated herein,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves and authorizes a one (1)
year extension of the Intermunicipal Agreement between the County and the Town regarding
Solid Waste and Recyclable Disposal Services, Solid Waste and Recycling Transportation
Services and Electronics Recycling Services, or through December 31, 2017, and authorizes the
Town Supervisor on behalf of the Town to execute the Intermunicipal Agreement with the
County in form acceptable to the Town Supervisor and/or Town Counsel with the services and
prices by the contractor(s) as set forth on the Schedules presented at this meeting and otherwise
in accordance with the terms and conditions of the agreements between the County and Waste
Management of New York, LLC, Perkins Recycling Corp., Wheelabrator Hudson Falls, LLC,
Finch Waste Co., LLC, County Waste & Recycling Services d/b/a Ace Carting, Casella Waste
Management, Inc., and Evolution Recycling, Inc., and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Town Clerk and/or Town Counsel to take any further actions necessary to effectuate the terms of
this Resolution.
Duly adopted this 19th day of December, 2016, by the following vote:
AYES Mr. Irish, Mr. VanNess, Mr. Strough, Mr. Metivier, Mr. Clements
NOES None
ABSENT: None
*DISCUSSION HELD*
Councilman Irish suggested a change to this resolution. He asked to change from a two year
extension to a one year extension. It was the decision of the Board to make that change.
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 883
RESOLUTION AUTHORIZING AGREEMENT BETWEEN
TOWN OF QUEENSBURY AND GLENS FALLS HOSPITAL -
CENTER FOR OCCUPATIONAL HEALTH - FOR SUBSTANCE TESTING
SERVICES AND PHYSICAL EXAMS DURING 2017
RESOLUTION NO.: 431,2016
INTRODUCED BY: Mr.Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, the Queensbury Town Board wishes to enter into an Agreement with the Glens Falls
Hospital—Center for Occupational Health(Center)to provide such services as physical exams and substance
testing in accordance with Federal Motor Carrier Safety Regulations (FMCSR) for the Town during 2017,
and
WHEREAS, the Center has offered to perform such services in accordance with the terms and
provisions of the letter-form Agreement dated December 9,2016 and presented at this meeting,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves the letter-form Agreement between
the Town of Queensbury and the Glens Falls Hospital— Center for Occupational Health substantially in the
form presented at this meeting to provide such services as physical exams and substance testing with the costs
for such services to be paid for from the appropriate accounts, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to execute the
letter-form Agreement and the Town Supervisor and/or Town Budget Officer to take any other action
necessary to effectuate the terms of this Resolution.
Duly adopted this 19th day of December,2016,by the following vote:
AYES Mr.Irish,Mr.VanNess,Mr. Strough,Mr.Metivier,Mr. Clements
NOES None
ABSENT: None
RESOLUTION AUTHORIZING JEFF AURELIA
SCHOLARSHIP FUND 5K ROAD RACE
RESOLUTION NO.: 432,2016
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 884
INTRODUCED BY: Mr.Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, the Jeff Aurelia Scholarship Fund has requested authorization from the Queensbury
Town Board to conduct a 5k road race to benefit the Jeff Aurelia Scholarship Fund as follows:
SPONSOR: Jeff Aurelia Scholarship Fund
EVENT: 5k Road Race
DATE: Sunday,January 1",2017
TIME: 10:00 a.m.— 11:30 a.m. (approximately)
PLACE: Beginning and ending at Glens Falls High School
Campus (Letter and map delineating course are attached)
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes the Jeff Aurelia Scholarship Fund
to conduct a 5k Road Race partially within the Town of Queensbury to benefit the Jeff Aurelia Scholarship
Fund on Sunday, January 1", 2017 contingent upon the Town's receipt of acceptable proof of insurance from
the Jeff Aurelia Scholarship Fund, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby approves this event subject to the Town Highway
Superintendent's approval of the race, which approval may be revoked due to concern for road conditions at
any time up to the date and time of the event.
Duly adopted this 19th day of December,2016,by the following vote:
AYES Mr.Irish,Mr.VanNess,Mr. Strough,Mr.Metivier,Mr. Clements
NOES None
ABSENT: None
RESOLUTION TO AMEND 2016 BUDGET
RESOLUTION NO.: 433, 2016
INTRODUCED BY: Mr. Doug Irish
WHO MOVED ITS ADOPTION
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 885
SECONDED BY: Mr.William VanNess
WHEREAS, the following Budget Amendment Requests have been duly initiated and
justified and are deemed compliant with Town operating procedures and accounting practices by the
Town Budget Officer,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town's
Accounting Office to take all action necessary to amend the 2016 Town Budget as follows:
From To
Code Appropriation Code Appropriation $
001-1990-
1010 Contingency 001-1410-1010 Town Clerk 20,000
001-7020-
1020 O/T 001-7020-4400 Misc. Contractual 700
001-1990-
1010 Contingency 001-7510-1010 Historian 2,000
001-5130-
4410 Fuel 004-5142-4641 Melting Agents 10,000
004-5110-
4620 Road Paving Mat. 004-5142-4641 Melting Agents 50,000
004-5142-
1010 Wages 004-5110-1010 Wages 10,000
004-9010-
8010 NYS Retirement 004-5110-1010 Wages 53,000
009-9010-
8010 NYS Retirement 009-8160-4447 Trash Haul Burn 4,000
009-9010-
8010 NYS Retirement 009-8160-4449 Trash Disp. Recyc. 2,000
009-9010- 009-8160-4449-
8010 NYS Retirement 8160 Trash Disp. Ewaste 6,000
009-9060-
8060 Health Insurance 009-9160-4447 Trash Haul Burn 11,000
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 886
040-0000-
0909 Fund Balance 040-8340-2300 Meters 64,500
Duly adopted this 19th day of December, 2016 by the following vote:
AYES Mr. Irish, Mr. VanNess, Mr. Strough, Mr. Metivier, Mr. Clements
NOES None
ABSENT : None
RESOLUTION APPROVING AUDIT OF BILLS
WARRANT OF DECEMBER 20TH, 2016
RESOLUTION NO.: 434, 2016
INTRODUCED BY: Mr. Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, the Queensbury Town Board wishes to approve an audit of bills presented as a
Warrant with a run date of December 15th, 2016 and a payment date of December 20th, 2016,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves the Warrant with a run
date of December 15th, 2016 and a payment date of December 20th, 2016 totaling $1,256,502.79,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor
and/or Town Budget Officer to take such other and further action as may be necessary to effectuate
the terms of this Resolution.
Duly adopted this 19th day of December, 2016, by the following vote:
AYES Mr. Irish, Mr. VanNess, Mr. Strough, Mr. Metivier, Mr. Clements
NOES None
ABSENT : None
RESOLUTION SETTING PUBLIC HEARING ON QUEENSBURY
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 887
CENTRAL VOLUNTEER FIRE COMPANY, INC.'S PROPOSAL
TO PURCHASE TRUCK AND USE TAX-EXEMPT
FINANCING FOR SUCH PURCHASE
RESOLUTION NO.: 435,2016
INTRODUCED BY: Mr.Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, the Town of Queensbury and the Queensbury Central Volunteer Fire
Company, Inc. (Fire Company) have entered into an Agreement for fire protection services,
which Agreement sets forth a number of terms and conditions including a condition that the Fire
Company will not purchase or enter into any binding contract to purchase any piece of apparatus,
equipment, vehicles, real property, or make any improvements that would require the Fire
Company to acquire a loan or mortgage or use money placed in a "vehicles fund"without prior
approval of the Queensbury Town Board, and
WHEREAS, the Fire Company has advised the Town Board that it wishes to purchase a
new 2016/2017 Pierce Engine Rescue Apparatus (Truck) along with associated accessories
(tools, hose and other miscellaneous tools) to replace a 1991 Engine Rescue for the approximate
purchase price not to exceed $788,000, such purchase already included in the Fire Company's five (5)
year capital plan that forecasts future capital needs and expenditures, including anticipated vehicles,
equipment, tools, other apparatus, facilities or improvements to facilities to be used for firematic
purposes, and
WHEREAS, proceeds from the trade-in or sale of the Fire Company's replaced apparatus would be
placed against the principal of the new,proposed Truck, and
WHEREAS,the Fire Company plans on paying for the proposed,new Truck as follows:
1. $63,000 from trade-in/sale of replaced apparatus and/or funds currently budgeted in the
current Fire Company Agreement.,
2. $225,000 from Vehicle Reserve funds, and
3. Approximately $500,000 maximum amount of tax-exempt financing having a 15 year term
with Glens Falls National Bank and Trust Company, and
WHEREAS, the Town Board wishes to set a public hearing concerning the Fire Company's
proposed purchase, as Town Board approval of such proposed purchase is required by the Fire Company's
Agreement with the Town, and such proposed tax-exempt financing requires a public hearing under the
Internal Revenue Code, and
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 888
WHEREAS,the Truck will be owned and used by the Fire Company to provide fire protection to the
Town and maintained at its firehouse located at 17 Lafayette Street in the Town of Queensbury,New York,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board shall conduct a public hearing concerning the
Queensbury Central Volunteer Fire Co., Inc.'s proposed Truck purchase delineated in the preambles of this
Resolution and the partial financing of such proposed purchase using tax-exempt financing on Monday,
January 9"',2017 at 7:00 p.m., and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes and directs the Queensbury Town Clerk to
publish a Notice of Public Hearing in the Post-Star Newspaper once at least fourteen (14) days prior to the
Public Hearing.
Duly adopted this 19th day of December,2016,by the following vote:
AYES : Mr.Irish,Mr.VanNess,Mr. Strough,Mr.Metivier,Mr. Clements
NOES : None
ABSENT: None
RESOLUTION AUTHORIZING CONTINUANCE OF REINSTATEMENT
OF AGREEMENT WITH NORTH QUEENSBURY
RESCUE SQUAD, INC. THROUGH 2017
RESOLUTION NO.: 436,2016
INTRODUCED BY: Mr.Doug Irish
WHO MOVED FOR ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, the North Queensbury Rescue Squad, Inc., ("NQRS") lost their authority to provide the
coverage required under their Agreement with the Town of Queensbury and the Town Board terminated the
Agreement based on their failure to be able to provide the required coverages, and
WHEREAS, NQRS has had their authority reinstated by the relevant New York State authority and
wishes to have their Agreement reinstated, and
WHEREAS,by Resolution No.: 267,2016,the Queensbury Town Board authorized reinstatement of
such Agreement on a probationary basis through December 31,2016, and
WHEREAS, the Town Board wishes to authorize the continuance of such reinstatement through
December 31,2017,
NOW, THEREFORE, BE IT
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 889
RESOLVED, that the Queensbury Town Board hereby authorizes the continuance of the
reinstatement of the Agreement with North Queensbury Rescue Squad, Inc. ("NQRS") through December
31,2017, solely upon the following terms:
L NQRS shall have and maintain all necessary or required approvals to be authorized to
provide all coverages detailed in the Agreement 24/7 each and every day during such term,
2. The Town will allow NQRS to use some of its allocation under the Agreement for ALS
services to be used to fund BLS services based on ALS hours provided by volunteers.
NQRS will be authorized to use such surplus from the ALS amount provided to fund a
portion of its BLS service. NQRS shall provide the Town with details of the use of such
funds and the hours of volunteer ALS coverage,
3. All other provisions of the Agreement with NQRS are reinstated during such term, and
and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs the Town Supervisor to execute any
needed agreement or documentation in form acceptable to the Town Supervisor and Town Counsel and the
Town Supervisor and/or Budget Officer to take all actions necessary to effectuate all terms of this Resolution.
Duly adopted this 19th day of December,2016 by the following vote:
AYES Mr.Irish,Mr.VanNess,Mr. Strough,Mr.Metivier,Mr. Clements
NOES None
ABSENT: None
3.0 CORRESPONDENCE- The Town Historian's 2016 Annual Report is on file in the
Town Clerk's Office.
4.0 PRIVILEGE OF THE FLOOR (LIMIT- 4 MINUTES)
RON BALL-
• Spoke to the Board regarding congestion at exit 18 and at Route 9.
• Spoke concerning the maintenance at the Warren County Airport.
5.0 RESOLUTIONS FROM THE FLOOR
**DISCUSSION HELD**
Town Counsel, Robert Hafner informed the Board that Resolution 411, 2016 amended and
adopted previously cannot be changed. Recommended that Resolution 411, 2016 be rescinded
and go back to the original Resolution with the language that follows the Statute.
RESOLUTION RESCINDING RESOLUTION NO.: 411, 2016
ESTABLISHING RULES OF PROCEDURE FOR 2017
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 890
RESOLUTION NO.: 437,2016
INTRODUCED BY: Mr.William VanNess
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.Doug Irish
WHEREAS, by Resolution No.: 411,2016, the Queensbury Town Board established its Rules of
Procedure for 2017,with certain amendments, and
WHEREAS,the Town Board wishes to rescind such Resolution,
NOW, THEREFORE, BE IT
RESOLVED,that the Queensbury Town Board hereby rescinds Resolution No.: 411,2016, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor and/or
Town Clerk to take any steps necessary to effectuate the terms of this Resolution.
Duly adopted this 19th day of December,2016,by the following vote:
AYES Mr.VanNess,Mr. Strough,Mr.Metivier,Mr. Clements,Mr.Irish
NOES None
ABSENT: None
RESOLUTION ESTABLISHING RULES OF PROCEDURE FOR 2017
RESOLUTION NO.: 438,2016
INTRODUCED BY: Mr.William VanNess
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.Brian Clements
WHEREAS, the Queensbury Town Board wishes to designate procedural rules for the conduct of
Town Board meetings and Town business by Town Board members for the year 2017,
NOW, THEREFORE, BE IT
RESOLVED, in accordance with the authority granted by New York State Town Law §63, the
Queensbury Town Board hereby designates Robert's Rules of Order as its official rules of procedure for
the year 2017, except that in the event of conflict between such Rules and the Town Law or a Resolution
of this Board, the provisions of the Town Law or Board Resolution shall govern, and
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 891
BE IT FURTHER,
RESOLVED, that it is recognized and clarified that the Town Supervisor establishes the
Town Board meeting agendas and chairs these meetings, and
BE IT FURTHER,
RESOLVED, that disruptive or uncivil behavior by anyone in meeting attendance is
prohibited and that at his discretion the Town Supervisor may take such action as necessary to
maintain a level of decorum and professionalism, including but not limited to, declaring a temporary
recess of the meeting, and
BE IT FURTHER,
RESOLVED, that the Town Supervisor may create and make appointments to sub-
committees of the Town Board in an effort to increase efficiency of government, and
BE IT FURTHER,
RESOLVED, that unless procedures established in Town Code provide otherwise, referrals
made to the Town Planning Board, Zoning Board of Appeals or other Town committees or
Commissions seeking a review and/or recommendation back to the Town Board shall be made by
either the Town Supervisor or a Resolution of the Town Board, and
BE IT FURTHER,
RESOLVED, that release of materials not subject to the Freedom of Information Law
(FOIL) and especially materials involving matters of Town litigation is prohibited without a
Resolution of the Town Board.
Duly adopted this 19th day of December,2016,by the following vote:
AYES Mr. Strough,Mr.Metivier,Mr. Clements,Mr.Irish,Mr.VanNess
NOES None
ABSENT: None
6.0 TOWN BOARD DISCUSSIONS
COUNCILMAN METIVIER(WARD I)- Wished everyone a Merry Christmas.
COUNCILMAN CLEMENTS (WARD II)- Nothing to report.
REGULAR TOWN BOARD MEETING, 12-19-2016,MTG#38 892
COUNCILMAN IRISH (WARD III)- Wished everyone Happy Holidays.
COUNCILMAN VANNESS (WARD IV)- Wished safety to our Veterans and praying for their
safe return home.
SUPERVISOR STROUGH-
• Paul Shonewolf is retiring from the Planning Board. Thanked him for all of his time and
service to the Town.
• Recognized Sue Hemingway, Office Specialist in the Zoning Office, for her thirty years
of service to the Town.
• Charter Communications/Spectrum (previously Time Warner Cable) has announced that
on or after December 13th they will begin removing the analog format of channels in its
lineup and delivering all higher quality digital only.
• The Town's Historian is looking for historical pictures of Queensbury. Anyone wishing
to share their pictures can go to the Town's website at www.queensbury.net.
• Thanked the public for attending tonight's meeting.
• Thanked Joel Barlow and Look TV as well as the Town's sponsors for televising these
meetings.
• Wished everyone Happy Holidays.
RESOLUTION ADJOURNING REGULAR TOWN BOARD MEETING
RESOLUTION NO.: 439, 2016
INTRODUCED BY: Mr. William VanNess
WHO MOVED FOR ITS ADOPTION
SECONDED BY: Mr. Doug Irish
RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its
Regular Town Board Meeting.
Duly adopted this 19th day of December, 2016, by the following vote:
AYES: Mr. Metivier, Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough
NOES: None
ABSENT: None
MINUTES PREPARED BY ROSE MELLON, DEPUTY TOWN CLERK II.
Respectfully Submitted,
Caroline H. Barber
Town Clerk
Town of Queensbury