3.4 3.4
GRANTS\Grant-Justice Court—Accept Award and Allocate Additional Funds—1-23-17
RESOLUTION AUTHORIZING ACCEPTANCE OF GRANT FUNDS FROM
NEW YORK STATE OFFICE OF COURT ADMINISTRATION FOR FUNDS
TO BE USED FOR TOWN COURT IMPROVEMENTS
RESOLUTION NO.: 12017
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution Nos: 257,2016 and 348,2016, the Queensbury Town Board
authorized submission of an application for a Justice Court Assistance Program QCAP) Grant from the
New York State Office of Court Administration (OCA) to be used by the Town for Town Court
improvements, and
WHEREAS, the grant application was submitted and the Town has been awarded a grant in
the amount of$801, and
WHEREAS, the Town Board wishes to accept such $801 in grant funds, establish
appropriations and estimated revenues for such grant award and authorize $801 in appropriations
toward the remaining balance of the cost of replacing the desks in the Town Justices' offices,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby accepts the $801 in grant funds from
the New York State Office of Court Administration (OCA) as set forth in the preambles above and
authorizes and directs the Town Supervisor to execute any needed grant acceptance form and/or any
other associated documentation, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board hereby establishes appropriations and
estimated revenues in the amount of$801 for such grant funds as follows:
• Increase Appropriation 001-1110-4400 Town Justice Misc. Contractual by $1602;
• Increase Revenue 001-0000-53021 State Aid, Court Facilities by $801;
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes the allocation of$801 in funds towards
the acquisition of the above-described desks to be paid from Office Supplies Account No.: 001-1110-
4010, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs the Town Budget Officer to amend
the Town Budget to transfer $802 from Contingency Account No.: 001-1990-4400 to Misc.
Contractual Account No.: 001-1110-4400 and take all other actions necessary to effectuate the
purchases, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to
make any necessary adjustments, budget amendments, transfers or prepare any documentation
necessary to establish such appropriations and estimated revenues and authorizes the Town Supervisor,
Town Court Clerks and/or Town Budget Officer to take all other action necessary to effectuate the
terms of this Resolution.
Duly adopted this 23rd day of January, 2017,by the following vote:
AYES
NOES
ABSENT :
QUEENSBURY TOWN COURT
81 GLENWOOD AVENUE
QUEENSBURY, NEW YORK 12804
518 745 5571
518 745 5576 (fax)
MICHAEL J. MULLER ERIC C. SCHWENKER
TOWN JUSTICE TOWN JUSTICE
January 10, 2017
Supervisor John Strough and Town Board Members
742 Bay Road
Queensbury,New York 12804
Re: JCAP Grant
Dear Supervisor Strough and Town Board Members:
We are pleased to advise that the Town of Queensbury Justice Court has received
a grant from the Justice Court Assistance Program (JCAP) for 2016-2017 in the amount
of$801.00. The award of this grant is due in substantial part to the excellent efforts of
our court clerk Peggy Quintal. Enclosed please find a copy of the award letter and the
detail information regarding the grant.
Although we very much appreciate the JCAP grant award apparently their
assistance is a"match" as we remain "short" in the amount of$801.00. A copy of
Charlie's Office Furniture, Inc.'s quote is enclosed.
Our intention is to replace the desks that are in each of the judges' offices. Judge
Muller's current desk is very old and was previously taken out of storage some time ago.
The smell of old mildew still lingers on warm days and there is actually a hole in the
front of the desk that was cut in for some purpose, however, it essentially destroys the
integrity of the desk. Also Judge Muller's desk is missing drawer handles. Judge
Schwenker's desk is an old metal desk that has seen better days. It has been in the court
since at least the 1970's. The two new desks proposed for the judges will match the
desks of our staff which were purchased with a grant two years ago.
As in the past, we are somewhat on the horns of a dilemma in that if we do not
purchase the intended items,the JCAP grant does not allow us to automatically substitute
for other court needs. Also if we do not complete the purchase we must send the money
back.
Based upon the above we would ask that the Town Board give consideration in
providing us with $801.00 which we will apply with the grant funds to complete the desk
acquisition. You are welcome to visit at our court and inspect the desks we are
requesting to replace.
Thank you very much for your attent.4 n to this matter.
Very truly yours
/
fioMichael uller
Town Jus e
/ ( ,j'"------------
Eric C. Schwenker
Town Justice
MJM/mq
Enc.
grant shortage 2016
STATE OF NEW YORK
UNIFIED COURT SYSTEM
65 South Broadway
Suite 101
Saratoga Springs, NY 12866
(518) 285-5099
Lawrence K. Marks Vito C. Caruso
Chief Administrative Judge Fourth District Administrative Judge
Michael V. Coccoma
Deputy Chief Administrative Judge
Courts Outside New York City
• January 4, 2017
Ms. Margaret Quintal
Court Clerk
Queensbury Town Court
81 Glenwood Avenue
Queensbury, NY 12804
•
Dear Ms. Quintal:
We are pleased to advise you the Queensbury Town Court has been awarded a grant under the
2016-17 cycle of the Justice Court Assistance Program (JCAP).
JCAP was established by the New York State Legislature in 1999, at the request of the Unified Court
System, to help provide our State's town and village courts with the resources and equipment necessary
to fulfill their critical role in our justice system. Under the Court System's Action Plan for the Justice
Courts, JCAP has been expanded, both in the level of funding and the scope of the projects funded.
The Queensbury Town Court is one of 406 courts receiving JCAP funding this year. Details
regarding your award are set forth on the enclosed 2016-17 Justice Court Assistance Program Award
Reconciliation Form. Funds will be sent to your municipality via direct deposit or check and must be
spent within 180 days. The Reconciliation Form is required to be returned to the the Office of Justice
Court Support via fax at: (518)438-3518 or e-mail at:jcap@nycourts.gov.
Congratulations and thank you for your participation in the Justice Court Assistance Program.
Vito C. Caruso
Fourth District Administrative Judge
cc: Hon. Karen K. Peters, Presiding Justice Appellate Division
Hon. Michael V. Coccoma, Deputy Chief Administrative Judge
Courts Outside New York City
' 2016-2017 Justice Court Assistance Program Award Reconciliation Form
Please fax this form to 518-438-3518, email jcap@nycourts.gov or mail to:
Office of Justice Court Support, 187 Wolf Road, Suite 103, Albany, N.Y.12205 Application ID# 3730
In the space provided below, indicate when the money was spent on the item described below and the exact amount spent.
Funds to be spent within 180 days of receipt Information about when
you spent the grant:
•
Queensbury Town Court, Warren County District: 4
Item Category Grant Amount Approved Print Name:
Furniture $801.00
Signature:
❑ I affirm this was received Date:
Amount actually spent:
Total Amount of Grant Queensbury Town Court $801.00
SPECIAL NOTE REGARDING AWARD DISBURSEMENTS:
Your Town Supervisor or Village Mayor should receive a check for the amount of the grant or the grant amount will be sent via direct deposit to your municipality.
All grant recipients are reminded that,as required by law,funds received hereunder may not be used for purposes other than the purchase of the item(s)set forth
on the enclosed award form. Also,as stipulated in the municipal certification accompanying the application for your grant,"any goods and/or services purchased
with any Justice Court Assistance Program funds shall be obtained in accordance with acceptable procurement practices established by the governing
municipality including,but not limited to,competitive bidding and procurement policies and procedures."
Please remember to save your receipts for at least three(3)years for audit and review purposes. If the amount you spend purchasing an item is less than the
amount awarded in the grant,and that difference is less than 10%of the award for that item,then you may use that savings toward another grant item or towards
consumable office supplies. If the savings exceeds 10%of the amount awarded for that item,please contact the Office of Justice Court Support at
(800)-232-0630 for approval.
•
•
•
FOR OJCS USE ONLY: Application# Attachments
Vendor ID# '1000002335 AO Date Approval Date
Voucher# DN/SP
Grant Amt
Submit Date Business Unit Final Approval
. rax sent by : 518l9:1Z5Z9 CHARLIES OFFICE FURN 89-22-16 18:85 Pg: 2/2
u �7;,dt�'!�4.�hgti. ':e .'S.".--1.-::.F�J e: t rt�?;kk .*,
.,.... �•Fvr�rU l/. `'�.d;�r:rI� A';T'i;.•` _
-.1: Quote
:QUEENSBURY, NY 12$04 QUO 3567
9/22/2016
Phone: 518-793-2435 alycecharliesofficefumiture.coal Page: 1
Fax: 518-793-2529 chariiesofficefumiture.com
......._-_,L,_,:—..,., - .,:..y_-err —. . _: _ - ti • �„ -Fy.' '/•J^g.7+. L. w..' _Yr��: _r�
��a �_�t
TOWN OF QUEENSBURY COURT Due Date:
-81 GLENWOOD AVE. Job: JUDGE'S OFFICES
QUEENSBURY, NY
Other info:
Contact;PEGGY Req.By:
Ship Via: OUR TRUCK
Phone: 518-745-5572 Fax:518-745-5576 Cell: Terms: NET 30
Email:
--;••.:7/.__• _...._...�.--..- .rte..-, t .;.•,-. ....___� .:a.. M-t =--....aiji='r _„;..:-. - .1 �,.N =_:•..i1. `.=1. 7•�‘3;,•
OFFICE SOURCE LAMINATE,CHERRY FINISH
2 EA PL102 DESK SHELL 30"D X 66'W 179.50 359.00
2 EA PL145 RETURN SHELL 24"X 48” 134.50 269.00
2 EA PL166 BOX/BOX/FILE DRAWER PEDESTAL 215.50 431.00
2 EA P1175 FILE/FILE DRAWER PEDESTAL 219.50 439.00
2 EA CDR1 CENTER DRAWER, BLACK PLASTIC 52.00 104,00
PRICE QUOTED INCLUDES DELIVERY AND INSTALL
-' Thank you far the opportunity to earn your basiness. Subtotal: $1,602.00
Special order items cannot be cancelled or returned. S&H:
Pricing.is based on quanities quoted. $0.00
Prices quoted are valid for 30 Days. Tax: $0.00
i .caa
Total: $1,602.00
RESOLUTION AMENDING RESOLUTION NO.: 257,2016
REGARDING GRANT APPLICATION FROM NEW YORK STATE
OFFICE OF COURT ADMINISTRATION
RESOLUTION NO.: 348,2016
INTRODUCED BY: Mr. Brian Clements
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. William VanNess
WHEREAS, by Resolution No.: 257,2016, the Queensbury Town Board authorized an
application for a "Capital Improvement Fund Grant," up to the maximum grant amount available,
from the New York State Office of Court Administration (OCA) to be used by the Town for Town
Court improvements
WHEREAS, the Town Board wishes to amend such Resolution in that it is actually an
application for a"Justice Court Assistance Program(JCAP) Grant,"
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby amends Resolution No.: 257,2016
and authorizes and directs the Town Supervisor and/or Town Justices to apply for a Justice Court
Assistance Program (JCAP) Grant, up to the maximum grant amount available, from the New York
State Office of Court Administration (OCA) to be used by the Town for Town Court
improvements, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby affirms and ratifies Resolution No.: 257,2016 in
all other respects.
Duly adopted this 17th day of October, 2016,by the following vote:
AYES : Mr. Metivier, Mr. Clements, Mr. Irish, Mr.VanNess, Mr. Strough
NOES : None
ABSENT:None
RESOLUTION AUTHORIZING GRANT APPLICATION FROM NEW
YORK STATE OFFICE OF COURT ADMINISTRATION FOR FUNDS
TO BE USED FOR TOWN COURT IMPROVEMENTS
RESOLUTION NO.: 257,2016
INTRODUCED BY: Mr. William VanNess
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.Anthony Metivier
WHEREAS, the Town of Queensbury's Justice Court has advised the Town Board that a
Capital Improvement Fund Grant from the New York State Office of Court Administration (OCA)
is now available to provide funding to the Town for Town Court improvements, and
WHEREAS, the Town Board wishes to authorize an application for these grant funds up to
the maximum grant amount available,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town
Supervisor and/or Town Justices to apply for a Capital Improvement Fund Grant, up to the
maximum grant amount available, from the New York State Office of Court Administration(OCA)
to be used by the Town for Town Court improvements and take any further actions necessary to
effectuate the terms of this Resolution.
Duly adopted this 1s1 day of August, 2016, by the following vote:
AYES : Mr. Metivier, Mr. Clements,Mr. Irish, Mr. VanNess, Mr. Strough
NOES : None
ABSENT: None