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2004-05-24 SP MTG23 758 SPECIAL TOWN BOARD MEETING 05-24-2004 MTG. #23 SPECIAL TOWN BOARD MEETING MTG. #23 MAY 24, 2004 RES. 283-285 7:00 p.m. TOWN BOARD MEMBERS PRESENT SUPERVISOR DANIEL STEC COUNCILMAN ROGER BOOR-Absent COUNCILMAN THEODORE TURNER COUNCILMAN JOHN STROUGH COUNCILMAN TIM BREWER Recreation Commissioner Doug Irish Director of Community Development Chris Round Sr. Planner Marilyn Ryba Supervisor Stec-Opened the meeting at 7:05 P.M. Noted that Councilman Roger Boor and Councilman Tim Brewer are expected later in the meeting. ?? QUEENSBURY TENNIS COURTS DISCUSSION Commissioner Irish-Reviewed the history of the Tennis Courts at Queensbury School - noted meeting was held with Queensbury School Tim Place and Rob Chapman and discussed the cost of replacement of the courts at $140,000 plus 50% of additional cost to move the gas pipe line and 50% to relocate the lights not to exceed $25,000 total which comes to $176,250.00. Assistant Director of Parks and Recreation Steve Lovering-Original conversation with Dr. Lomanto it was agreed that the department would consider the cost of constructing four new courts it was only later on in the summer or fall that the school decided that not only are we going to build four new courts we want to relocate the original six, we want to put them back across the roadway the separates the Middle to the High School. We asked for a price so we would know what it was going to be. Our portion will be the construction of the four courts we did not agree at any point in time with the school to pay for the relocation of the lights, the amount for the relocation of the gas line came a few weeks ago. We were awaiting cost figures that never came in, it was tabled in 2002 January. The wild card was the relocation of the lights and gas line those were not originally discussed. Commission member Connie Goedert-noted that the courts will also be used as ice skating rinks in the winter..noted that the commission has supported the $176,250. Supervisor Stec- Councilman Boor was concerned that the money was to be paid to the contractors and we do not have a contract with them…Commissioner Jack LaBombard-the town will not pay the contractor, I assume that the Town will pay the school district. 759 SPECIAL TOWN BOARD MEETING 05-24-2004 MTG. #23 Commissioner Irish-Our concern is that the courts are finished before we pay anybody. Budget Officer Jennifer Switzer-There is going to be huge problem for the town to pay someone that they are not under contract with. Supervisor Stec-We would enter into a contract with the school. Discussion held regarding where the money was coming from: Commissioner Irish-I pitched that the Recreation Commission would put up the $140,000 with the town putting up the difference coming from CIP Fund. Supervisor Stec-If we go with the CIP fund we have to have a public hearing. Noted he would say it would come from the Recreation funds because you brought it to us. Budget Officer Jennifer Switzer-The Commission needs to enter into a contract with the School District. Commissioner Irish-Noted he had asked for a breakdown of the cost of the courts and has not received any. That would be very important for us to have. Asked that this be th asked for from Tim Place. Supervisor Stec-June 7 next board meeting hope to take action on this…noted that Roger and Tim may have some more questions on this… Budget Officer Jennifer Switzer- Requested a list of concerns from the commission to Bob Hafner or myself so we can take those concerns into consideration with the contract. ?? NORTH QUEENSBURY EMS PAID DAY STAFF Supervisor Stec-It came up at a discussion at the North Qsby. Squad meeting with Roger and I in February, and you approached us again a month ago and we met again, we talked about adding one paid ALS tech, Monday through Friday from Memorial Day through Labor Day weekend. An arrangement through Keena similar to what West has. The number we were talking about was $12,000. Four thousand dollars a month of one person for three months. We set a th public hearing for the 7 of June to ratify and allow you to go forward, that would change the contact to allow you to do that. We do have questions before the public hearing. Councilman Strough- Noted it sounds like a good thing, how is it going to be funded? Representative of No. Qsby. EMS-noted that they only need one paid and a volunteer…Supervisor Stec-Looking at the cash balance that No. Qsby. has the question we have is do you need the twelve from the Town to help fund this. Representative of No. Qsby. EMS-Yes, we do. Noted she had been on the squad since 1978 and we have never come to the Town for one dime over our budget and our budget quite often gets cut and North Queensbury has the highest tax base. Supervisor Stec-Noted that the question that will be raised is that No. Qsby. EMS has over a quarter of a million dollars cash balance to cover them for almost two years, do they need the twelve grand? We are not making any decision tonight. Councilman Strough-What is the two hundred and thirty four thousand three hundred and fourteen dollars why don’t you use it from that? Representative of No. Qsby. EMS-The bulk of that money is money that was left to us by a few members of our community and it is to be used, they were very picky the way they were allowed to use that 760 SPECIAL TOWN BOARD MEETING 05-24-2004 MTG. #23 money. It has to be used for members of the squad. Budget Officer Jennifer Switzer-In their financial statements it is just under cash ..it is not footnoted as being restricted. Supervisor Stec-Noted that the company has not collected any of their payments on this years contract yet. Your public hearing is on for two weeks from now…the question will be if in fact indeed those funds are not restricted or maybe not all this quarter of a million, you pull out the endowment and you are still sitting on a hundred thousand dollars of town money that you haven’t used then we might want to take the twelve out of that. If in fact most of the two hundred and thirty four thousand is endowed and it isn’t for operations like this, all we have got to go by is the audits and the audits are not clear on this. Councilman Strough-That is another thing we can add to our agreed upon procedures that we have got to look at. (Councilman Brewer entered the meeting) Supervisor Stec-Have you settled on Keena then? Representative of No. Qsby. EMS-Yes. The only way we can use Empire is if they know two weeks ahead of time. Councilman Strough-Our town did have some concerns on the Keena Contract some things that should be looked at when you review the contract. Supervisor Stec-Welcomed Dave Strainer - Councilman Strough-Is Keena just going to use one ALS Tech and will it be the same person? Representative of No. Qsby. EMS-No. We have five different people. Councilman Strough-Are they all members of the squad currently? Representative of No. Qsby. EMS-Three are and two aren’t. Supervisor Stec-questioned if the other two are members of the other squads. Representative of No. Qsby. EMS-No. Supervisor Stec-Some of the people that they hired to run the day time calls were not volunteers of West Glens Falls EMS but subsequently to becoming paid members of the squad if you will that they also volunteer at the squad. Councilman Brewer-Questioned raised if they considered teaming up with Lake George? Representative of No. Qsby. EMS-One of them is a volunteer from Lake George. Councilman Brewer-If you could not get an ambulance to where ever the thing was, the call was, Lake George would meet you there and then there would be a bill from Lake George and I do not want that to happen. Representative of No. Qsby. EMS-No. We have done EDR with Lake George from our Squad. Lake George has had the understanding with us that they do a call in our district our community is not sent a bill. We have worked it that way for three years. If we have to use Empire, Empire bills. Councilman Brewer- We had an issue with physicals and immunizations where is that money going to come from? Representative of No. Qsby. EMS- Noted that they do hepatitis, at this point we do not do physicals and all of that. Spoke to the Board regarding their fund raising and what it is used for. ?? PROFESSIONAL OFFICE ZONE CHANGES Executive Director Chris Round and Senior Planner Marilyn Ryba- reviewed the sites throughout the Town as Professional Office- what is left vacant is on Bay Road the Valente property the subdivision 761 SPECIAL TOWN BOARD MEETING 05-24-2004 MTG. #23 opposite us here of Mike O’Connor and a couple of partners and the property that was just rezoned last Monday, Meath. Some of the concerns as far as compatibility were, why do we allow a barber shop or beauty shoe in a PO zone, do you want a barber shop in a residential community? Noted the idea is not to leave your campus setting and be able to get personal service business. Our suggestion was to modify, limit that particular type of use making sure that it was subordinate or complimentary to the principal use. Councilman Strough-Here is where I was going, was that we were going to make any type of residential such as a multi family as a special use permit or limiting, we even drew up a resolution on it or as you suggested eliminate it all together. I suggested a special use permit because it would make you take an extra look at that. It gives direction to the Planning Board that this has to be compatible with what is being proposed with adjacent uses. Sr. Planner Marilyn Ryba-Discussed with the Board special use permits, you can make them conditional…can be reviewed every year a permit does not run with the land continuously it runs for only as long as the Planning Board wants to make it run. I do not see how you can do that with houses. Councilman Strough-Noted he could not think of one where I would want to see multi unit housing in those parcels that are zoned professional office as they stand. Director Chris Round-The history is that the multi family residential to begin with and the PO change a growth process. Councilman Strough-I would rather see them developed professional office and developed that way. Councilman Brewer-Reviewed the various sites that have multi family next to professional office. Councilman Strough-why don’t we have the PO zoning without the residential in it. Director Chris Round-When you get down to parcel specific issues with the zoning you are able to get the hands around it and trying to make a decision and soon we will have more new zones. If you look at what we have right now Professional Office there are multi family housing and offices and many urban areas are seen as very compatible. I would like to have some clear direction tonight. Our recommendation was to not use a special use permit to require for multi family housing in that zone we said in two circumstances the concern was the use in the zone not being compatible with adjacent residential uses or the use next to it not being compatible with what is going on in the zone. Beautician is not compatible with a single family residence next door, the I87 is not compatible with the residential development, we think those are really things that can be addressed at site plan. You do not need to create a new permit requirement. Councilman Brewer-I do not have a problem with multi family residential in a PO zone. Director Chris Round-We have some consensus that subordinate use would be a good direction to go if we drafted something that said personal service business subordinate to a principal use ie. professional office is acceptable. Sr. Planner Marilyn Ryba-By subordinating you get past the fear of what I heard at the public hearings was then it is just a hop skip and a jump to the next step which is the whole corner will turn commercial, that was the fear even though it is not commercial. Councilman Strough-Have a vision statement that no one is tied to, 762 SPECIAL TOWN BOARD MEETING 05-24-2004 MTG. #23 for professional office zoning. Director Chris Round-noted they will prepare documents on those issues…the third issue Roger was an advocate for special use permits for residential uses so that we would not be putting homes next to the Northway. This is really the only property that is next to the Northway and why create a special condition for one property. Supervisor Stec and Councilman Brewer agreed with Chris. Director Chris Round-The changes that we suggested were two different ones, eliminate it all together and we have concerns about that we would not be providing adequate variety of housing types the second issue or alternative would be to only allow where there is municipal sewer because you want high density housing. Councilman Brewer-I would agree to sewering in multi family but I don’t know if you could just eliminate in a zone. Councilman Strough-Can we make multi family a percentage of the proposal, cannot exceed twenty percent? Director Chris Round-I hear support for don’t allow multi family unless you have sewer district. There is an option in the PO zone you can either say professional office only but if you have sewer you can look at multi family housing, we might try incentify PO to occur in there to though, I think that is the middle ground. Councilman Strough-We as a Town should promote professional office because it brings in the better paying jobs, it brings in the tax dollars without putting a burden on the school and without putting an additional burden on town assets. We do not want somebody to take a professional office zone and make multi family out of it. Councilman Brewer-You do like Chris said and make a percentage. Supervisor Stec-supported limiting the personal service business to subordinate or complimentary to the remaining use…I support taking action toward doing that. The site plan is how to address the proximity to the Northway and there is limited sites and they are both in the planning boards bailiwick anyways. Councilman Strough-supported strengthening the vision statement. Sr. Planner Marilyn Ryba-It makes sense to offer an incentive for density when you have sewer. ?? MAIN STREET CONNECTOR Director Chris Round-Two issues – Main Street Connector and Main Street Survey property acquisition costs - Main Street Connector- three options to how construct the Main Street Connector a. With Federal Aid b. No Federal Aid c. Construction with Town Forces Supervisor Stec-Noted he had spoken to Mike Travis and it was related that they felt they could not do the job, they prefer not to be one of the three options. Director Chris Round- A. Federal aid- the cost of design goes up what is not in here is the process, it is a five to six month design review process so time has increased with that. Construction inspection is increased, full time inspection will ensure you are getting the product that you designed. The Construction are identical, prevailing wages for construction. We have met with representatives of the I87 Corridor collation looking at I87 as an international trade corridor. When we spoke to on Friday they said this project is a very easily fundable project and that we would 763 SPECIAL TOWN BOARD MEETING 05-24-2004 MTG. #23 suggest on our priority list again not that you need more Federal Aid for a project that you could fund yourselves but this is a project because it is on the interstate because it connects a project where we are spending twenty million dollars in State and Federal Aid on Main Street and where it connects a build now New York Governor Pataki site we can get you more money for this project. We will ask for another five hundred thousand or eight hundred thousand for this so we need to be clear if we do not want to pursue that kind of funding lets not. Councilman Brewer-My objective is to see something go there…I have been on this board for four and a half years I am not seeing anything happening. Supervisor Stec-Could you set a meeting at a workshop for a hundred and eighty thousand dollars a year we should have some sort of face time with QEDC. Director Round-Noted his frustration with this whole atmosphere that nothing gets done and money goes for naught, projects like this site development take time. Councilman Strough-questioned if they went with Federal Aid how long would it take? Director Round-A five to six month review process…It would be December before approval, cannot start construction in December so it is going to be March of 05. Councilman Strough-We will save a hundred and forty one thousand dollars and that is after Glens Falls and everybody pays us if we go with the Federal Aid round. Supervisor Stec-What is the difference of time between the two? Director Round-Again we cannot do anything, where is the EMS squad? You cannot let a bid until you have that under control. Supervisor Stec-So we are going to take the Federal Aid. Will set up a meeting with QEDC. Director Round-What I will come back to you again, with Federal Aid we need to hire the engineer to do design services, and that would be sixty eight thousand dollars scope of work that we will bring back to you for approval. Will have a resolution to hire Barton and Loudice on June th 7 for scope of work with the Federal Aid option. Main Street Survey property acquisition: Clough Harbors survey cost for taking maps for each of the parcels involved with water, sewer and utilities was $568.00 per parcel, Board requested alternate cost proposals, VanDusen and Steves for $350.00 per parcel and Azimuth for $325.00 per parcel. B&L recommends Azimuth at $325.00 I will have that ready for the June meeting. ?? QEDC DISCUSSION Supervisor Stec-Is it the pleasure of the Town Board for us to get a progress/status report on the activities of the QEDC. If you guys want one I will get you one. Councilman Brewer-We should meet with them once or twice a year. Councilman Strough-They can share that with us at the meeting. Supervisor Stec-I will call and set a workshop in June or July. ?? SNOWMOBILE CLUB FUNDING 764 SPECIAL TOWN BOARD MEETING 05-24-2004 MTG. #23 Supervisor Stec-Received a letter asking for money, asked the Board their feeling. Board agreed that the Supervisor should write back and say no. ?? RESOLUTION Supervisor Stec-Sharon Borgos is going to be taking a vacation the week after Memorial Day and having gone two days without anyone answering the phone I think we need somebody to answer the phones. Proposed to the Board for four days Tuesday through Friday of next week to hire somebody at the rate of $10.00 an hour to answer phones and low level office items. The money is in the budget it is not an issue, the resolution is due to the familial relationship that it is a cousin. RESOLUTION AUTHORIZING ENGAGEMENT OF JACLYN DUSEK TO ASSIST TOWN SUPERVISOR RESOLUTION NO. 283.2004 INTRODUCED BY: Mr. Tim Brewer WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. John Strough WHEREAS, the Town Supervisor’s Executive Assistant is taking vacation from stth June 1 through June 7 and the Town Supervisor needs a replacement to cover for her during her vacation, and WHEREAS, the Town Supervisor wishes to appoint Jaclyn Dusek, who happens stndrdth to be his cousin, for the following days, June 1, 2, 3 and 4 at a rate of $10.00/hour. WHEREAS, Town Policy requires that familial relationships be disclosed and the Town Board must approve the appointment of Town employees’ relatives, and WHEREAS, The Town Code of Ethics similarly requires disclosure of relationships by blood or marriage before hiring, and WHEREAS, the Town Board, except for Supervisor Stec who has abstained, has considered the Supervisor’s request and agrees that such employment is appropriate and necessary, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes the hiring of Jaclyn Dusek to work in the Town Supervisor’s Office on a temporary basis, and BE IT FURTHER, RESOLVED, that Jaclyn Dusek shall be paid a wage of $10.00 per hour to be paid from the appropriate payroll account, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Town Budget Officer and/or Town Assessor to sign any documentation and take any other action necessary to effectuate the terms of this Resolution. 765 SPECIAL TOWN BOARD MEETING 05-24-2004 MTG. #23 th Duly adopted this 24 day of May, 2004, by the following vote: AYES: Mr. Brewer, Mr. Turner, Mr. Strough NOES: None ABSENT: Mr. Boor ABSTAIN: Mr. Stec ?? EXECUTIVE SESSION RESOLUTION CALLING FOR AN EXECUTIVE SESSION RESOLUTION NO. 284.2004 INTRODUCED BY: Mr. Strough WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Turner RESOLVED, that the Town Board of the Town of Queensbury hereby moves into an Executive Session to discuss Town Surveyors and Fire Company Membership. th Duly adopted this 24 day of May, 2004 by the following vote: AYES: Mr. Turner, Mr. Strough, Mr. Brewer, Mr. Stec NOES: None ABSENT: Mr. Boor RESOLUTION ADJOURNING EXECUTIVE SESSION AND SPECIAL BOARD MEETING RESOLUTION NO. 285.2004 INTRODUCED BY: Mr. Tim Brewer WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Theodore Turner RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its Executive Session and be it further RESOLVED, that the Town Board hereby adjourns its Special Session. th Duly adopted this 24 day of May, 2004 by the following vote: AYES: Mr. Turner, Mr. Strough, Mr. Brewer, Mr. Stec 766 SPECIAL TOWN BOARD MEETING 05-24-2004 MTG. #23 NOES: None ABSENT: Mr. Boor Respectfully submitted, Miss Darleen M. Dougher Town Clerk-Queensbury