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2017-03-06 MTG #7 REGULAR TOWN BOARD MEETING, 03-06-2017, MTG #7 1 REGULAR TOWN BOARD MEETING MTG#7 MARCH 6, 2017 RES# 67-75 7:00 P.M. BOARD MEMBERS PRESENT SUPERVISOR JOHN STROUGH COUNCILMAN ANTHONY METIVIER COUNCILMAN BRIAN CLEMENTS COUNCILMAN DOUG IRISH TOWN COUNSEL MICHAEL CROWE, ESQ. PRESS LOOK TV POST STAR SUPERVISOR STROUGH-Called meeting to order... PLEDGE OF ALLEGIANCE LED BY COUNCILMAN ANTHONY METIVIER 1.0 PRIVILEGE OF THE FLOOR FOR RESOLUTIONS ONLY (LIMIT- 3 MINUTES) HAL BAIN- Spoke to the Board regarding Resolution 2.2, Authorizing Purchase of 2017 Ford F-350 Truck for use by Town Water Department. 2.0 RESOLUTIONS RESOLUTION AUTHORIZING APPLICATION FOR FUNDS FROM NEW YORK STATE OFFICE OF CHILDREN & FAMILY SERVICES RESOLUTION NO.: 67,2017 INTRODUCED BY: Mr.Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr.Brian Clements WHEREAS, the Town of Queensbury's Director of Parks and Recreation (Director) has advised the Queensbury Town Board that the Town is again eligible to apply for funds from the New York State Office of Children&Family Services (OCFS)relating to Town recreation programs, and WHEREAS, the Director has requested Town Board authorization to prepare a funding application in the amount of $3,500 for youth recreation programs eligible for matching reimbursement from OCFS through the Warren County Youth Bureau, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town's Director of Parks and Recreation to prepare the application for recreation funds from the New York State Office of Children&Family Services and the Town Supervisor to execute such funding application, and BE IT FURTHER, RESOLVED, that in the event that the Town does receive such recreation funds, the Town Board further authorizes and directs the Town Budget Officer to amend the Town Budget by increasing Revenue Account No.: REGULAR TOWN BOARD MEETING, 03-06-2017, MTG #7 2 001-0000-53820 (Youth Program) and Operating Account No.: 001-7110-4824 (Recreation Programs) by the amount of$3,500, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Parks and Recreation Director and/or Town Budget Officer to take any other action necessary to effectuate the terms of this Resolution. Duly adopted this 6tn day of March,2017,by the following vote: AYES Mr.Metivier,Mr. Clements,Mr.Irish,Mr. Strough NOES None ABSENT: None RESOLUTION AUTHORIZING PURCHASE OF 2017 FORD F-350 TRUCK FOR USE BY TOWN WATER DEPARTMENT RESOLUTION NO.: 68,2017 INTRODUCED BY: Mr.Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr.Brian Clements WHEREAS, the New York State Legislature adopted legislation allowing any political subdivision in New York State to"piggyback"off an existing County Bid, and WHEREAS, the Town of Queensbury's Water Superintendent has requested Town Board approval to replace a 2002 Ford F-350 truck with 88,000 miles (Town Asset No.: 4034) by purchasing a 2017 Ford F-350 Truck with related accessories by the Town of Queensbury "piggybacking" with Onondaga County Bid 97974 2017SRW, and WHEREAS,the Town will adhere to all New York State Law bidding requirements, and NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves of the Town Water Superintendent's purchase of a 2017 Ford F-350 for an amount not to exceed$39,731.49 from Van Bortel and approves an additional $1,500 for ancillary items needed to make it Water Department ready, to be paid from Vehicles Account No.: 040- 8340-2020, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs that funding for such purchases shall be by a transfer of $41,232 from the Water Department's undesignated, unassigned fund balance to Vehicles Account No.: 040-8340-2020 and the Town Budget Officer shall amend the 2017 Town Budget, make any adjustments, budget amendments, transfers or prepare any documentation necessary to effectuate payment, and REGULAR TOWN BOARD MEETING, 03-06-2017, MTG #7 3 BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer to engage the services of auction company GovDeals to sell/dispose of the 2002 Ford F-350 truck with 88,000 miles (Town Asset No.: 4034) and deposit any sales proceeds into the appropriate revenue account(s) in accordance with the Queensbury Town Code and New York State Laws, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Water Superintendent and/or Budget Officer to take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 6tn day of March,2017,by the following vote: AYES Mr.Metivier,Mr. Clements,Mr.Irish,Mr. Strough NOES None ABSENT: None RESOLUTION AUTHORIZING HIRING OF MICHELE HATIN AS PART-TIME CEMETERY CLERK RESOLUTION NO.: 69,2017 INTRODUCED BY: Mr.Doug Irish WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr.Brian Clements WHEREAS,the Town of Queensbury Cemetery Commission and Cemetery Superintendent have requested Town Board authorization to hire Michele Hatin to fill the vacant, part-time permanent Cemetery Clerk position, and WHEREAS, Town Policy requires that familial relationships must be disclosed and the Town Board must approve the appointment of Town employees' relatives and Ms. Hatin is the wife of David Hatin, Director of Building and Codes Enforcement, NOW, THEREFORE, BE IT RESOLVED,that the Queensbury Town Board hereby authorizes and directs the hiring of Michele Hatin as the part-time, permanent Cemetery Clerk effective on or about March 7"', 2017 at the rate of$14 per hour, not to exceed 25 hours per week with the exception of occasional coverage for vacation or sick leaves, subject to Ms. Hatin's successful passing of a pre-employment physical as required by Town Policy and completion of a six (6) month probationary period, and contingent upon the Town successfully completing background checks as reasonably necessary to judge fitness for the duties for which hired and drug and/or alcohol screening, and BE IT FURTHER, REGULAR TOWN BOARD MEETING, 03-06-2017, MTG #7 4 RESOLVED, that the Town Board hereby authorizes and directs the Town Supervisor, Cemetery Superintendent and/or Town Budget Officer to complete any forms and take any action necessary to effectuate the terms of this Resolution. Duly adopted this 6tn day of March,2017,by the following vote: AYES Mr.Metivier,Mr. Clements,Mr.Irish,Mr. Strough NOES : None ABSENT: None RESOLUTION AUTHORIZING HIRING OF ROGER OVITT AS FULL-TIME CLEANER FOR BUILDING & GROUNDS DEPARTMENT RESOLUTION NO.: 70,2017 INTRODUCED BY: Mr.Doug Irish WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr.Brian Clements WHEREAS, the Town of Queensbury's Facilities Manager has advised the Town Board that there is a vacant, full-time, second-shift Cleaner position in the Building & Grounds Department (Department) due to the promotion of the former second-shift Cleaner to a Laborer position, and WHEREAS, the Facilities Manager posted availability for the vacant position, reviewed resumes, applications, interviewed candidates and has recommended that the Town Board approve the hiring of Roger Ovitt as Mr. Ovitt has been working in the Department on a temporary basis since July, 2016, first as a Laborer and then as the second-shift Cleaner since on or about November 8,2016, and WHEREAS, the Town Board has considered the Facilities Manager's request and wishes to approve Mr. Ovitt's employment in this position, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Facilities Manager to hire Roger Ovitt as a full-time, second-shift Cleaner effective on or about March 7"',2017, contingent upon: 1)Mr. Ovitt passing his pre-employment physical, 2) the Town successfully completing background checks as reasonably may be necessary to judge fitness for the duties for which hired, 3) drug and/or alcohol screening, and 4) a twenty-six(26)week probationary period, and BE IT FURTHER, RESOLVED, that Mr. Ovitt shall be paid at the hourly rate of pay listed in the current CSEA Union Agreement for the Cleaner position, and BE IT FURTHER, REGULAR TOWN BOARD MEETING, 03-06-2017, MTG #7 5 RESOLVED, that the Town Board hereby authorizes and directs the Town Supervisor, Facilities Manager and/or Town Budget Officer to complete any forms and take any action necessary to effectuate the terms of this Resolution. Duly adopted this 6tn day of March,2017 by the following vote: AYES Mr.Metivier,Mr. Clements,Mr.Irish,Mr. Strough NOES None ABSENT: None RESOLUTION AUTHORIZING ENGAGEMENT OF EVISION DIGITAL MARKETING FOR DIGITAL MARKETING SERVICES RESOLUTION NO.: 71,2017 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr.Brian Clements WHEREAS,by Resolution No.: 202,2016,the Queensbury Town Board authorized, in part, engagement of eVision Digital Marketing, LLC (eVision) for digital marketing and brochure development during 2016, and WHEREAS, the Town Board wishes to again engage the services of eVision for digital marketing during 2017 for an amount not to exceed $840 per month as set forth in eVision's February 24, 2017 proposal presented at this meeting, and WHEREAS, by prior Resolution and Agreement the Queensbury Town Board provided in the Town Budget for the Town's receipt of occupancy tax revenues from Warren County in accordance with the Local Tourism Promotion and Convention Development Agreement (Agreement) entered into between the Town and Warren County and the Agreement provides that specific expenditure of the funds provided under the Agreement are subject to further Resolution of the Town Board, and WHEREAS,the Town Board wishes to authorize the expenditure of$840 per month for eVision's services, such funds to be from Warren County occupancy tax revenues received by the Town, as a new Town website will promote the Town of Queensbury, its businesses and amenities, thereby serving as an economic development tool for tourism in Queensbury and the surrounding area, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs the engagement of eVision Digital Marketing, LLC (eVision) for digital marketing services during 2017 as set forth in eVision's February 24,2017 proposal presented at this meeting, and BE IT FURTHER, RESOLVED, that the Town Board further approves and authorizes the expenditure(s) of$840 per month for such services, such funds to be from Warren County occupancy tax revenues received by the Town and to be REGULAR TOWN BOARD MEETING, 03-06-2017, MTG #7 6 paid for from Account No.: 050-6410-4412, contingent upon the Town Budget Officer confirming that the Town has unallocated occupancy tax funds available from Warren County, and BE IT FURTHER, RESOLVED, that the Town Board authorizes and directs the Town Budget to amend the Town Budget and/or take any actions needed to provide for such payment, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to execute any necessary Agreement or documentation in form acceptable to the Town Supervisor and/or Town Counsel and the Town Supervisor and/or Town Budget Officer to take any and all actions necessary to effectuate the terms of this Resolution. Duly adopted this 6tn day of March, 2017, by the following vote: AYES Mr. Metivier, Mr. Clements, Mr. Irish, Mr. Strough NOES None ABSENT : None RESOLUTION TO AMEND 2016 BUDGET RESOLUTION NO.: 72,2017 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the following Budget Amendment Requests have been duly initiated and justified and are deemed compliant with Town operating procedures and accounting practices by the Town Budget Officer, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town's Accounting Office to take all action necessary to amend the 2016 Town Budget as follows: From To Code Appropriation Code Appropriation $ 198-8120- Capital 198-9730- 2899 Construction 7030 BAN Interest 17,195 Duly adopted this 6th day of March, 2017 by the following vote: REGULAR TOWN BOARD MEETING, 03-06-2017, MTG #7 7 AYES Mr. Metivier, Mr. Clements, Mr. Irish, Mr. Strough NOES None ABSENT : None RESOLUTION TO AMEND 2017 BUDGET RESOLUTION NO.: 73,2017 INTRODUCED BY: Mr. Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr. Brian Clements WHEREAS, the following Budget Amendment Requests have been duly initiated and justified and are deemed compliant with Town operating procedures and accounting practices by the Town Budget Officer, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town's Accounting Office to take all action necessary to amend the 2017 Town Budget as follows: From To Code Appropriation Code Appropriation $ 050-0000-0909 Fund Balance 50-6410-4412 Use of Occ Tax 20,000 Duly adopted this 6th day of March, 2017 by the following vote: AYES Mr. Metivier, Mr. Clements, Mr. Irish, Mr. Strough NOES None ABSENT : None RESOLUTION APPROVING AUDIT OF BILLS WARRANT OF MARCH 7TH, 2017 RESOLUTION NO.: 74,2017 INTRODUCED BY: Mr.Doug Irish WHO MOVED ITS ADOPTION SECONDED BY: Mr.Brian Clements REGULAR TOWN BOARD MEETING, 03-06-2017, MTG #7 8 WHEREAS, the Queensbury Town Board wishes to approve an audit of bills presented as a Warrant with a run date of March 2"d, and a payment date of March 7`h,2017, NOW, THEREFORE, BE IT RESOLVED,that the Queensbury Town Board hereby approves the Warrant with a run date of March 2nd 2017 and a payment date of March 7`h,2017 totaling $534,885.74, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor and/or Town Budget Officer to take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 6tn day of March,2017,by the following vote: AYES Mr.Metivier,Mr. Clements,Mr.Irish,Mr. Strough NOES None ABSENT : None 3.0 CORRESPONDENCE- NONE 4.0 PRIVILEGE OF THE FLOOR (LIMIT- 4 MINUTES) RON BALL- Spoke to the Board regarding cemeteries in Queensbury. GEORGE WINTERS- Questioned the Board on when the Fourth Ward Councilman seat will be filled. SUPERVISOR STROUGH- Explained interviews are complete and if all Board Members are in agreement a resolution to appoint a candidate will be prepared for the March 20th Meeting. GEORGE WINTERS- Questioned the Board on whether it is time to appoint an independent grant administrator. SUPERVISOR STROUGH- There is a need for the Town to be better represented in this grant and money process. Recently, the Town Board hired and signed a contract with Kathy Bozony to maintain grants going forward. JOHN SALVADOR- Spoke regarding the grant process as well. 5.0 TOWN BOARD DISCUSSIONS COUNCILMAN IRISH (WARD III)- • Congratulated all of the local sports teams that have done so well with sectionals and State titles. • Welcomed back to Councilman Clements. COUNCILMAN CLEMENTS (WARD ll)- Thanked everyone for the well wishes as he recuperated. • Thanked Supervisor Strough for coming to his house during his early recover to complete Town business. REGULAR TOWN BOARD MEETING, 03-06-2017, MTG #7 9 • Thanked Councilman Irish for relaying his congratulatory message to former Councilman, Bill VanNess. • Thanked the entire Board for considering his views on the resolutions that he sent via email for those meetings. • Would like his constituents to know that he has been keeping up with Town business while out on recovery. He has had meeting with Councilman Irish and through email. • Looks forward to continuing to represent the people of Ward IL Thank you for all of your sustained confidence and support. It's good to be back. • Thanked Dr. Marilyn VanDyke for all of her years of service and congratulated her on her retirement. COUNCILMAN METIVIER(WARD I)- Nothing to report. SUPERVISOR STROUGH- • Welcomed Councilman Clements back. • Gave a brief report to the Board and community on projects/activities going on within the Town as well as meetings and functions he attended recently. • Thanked Look TV and our sponsors for televising these meetings. RESOLUTION ADJOURNING REGULAR TOWN BOARD MEETING RESOLUTION NO.: 75, 2017 INTRODUCED BY: Mr. Doug Irish WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Brian Clements RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its Regular Town Board Meeting. Duly adopted this 6th day of March, 2017, by the following vote: AYES: Mr. Clements, Mr. Irish, Mr. Strough, Mr. Metivier NOES: None ABSENT: None MINUTES PREPARED BY ROSE MELLON, DEPUTY TOWN CLERK II. Respectfully Submitted, Caroline H. Barber Town Clerk Town of Queensbury