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02-07-2017
Recreation Commission Town Of Queensbury 742 Bay Road, Queensbury, NY 12804 1cC _V3 171, REGULAR MEETING * 7:00 P.M. FEBRUARY 7, 2017 1. ROLL CALL 2. APPROVAL OF MINUTES—January 3, 2017 3. COMMUNICATIONS AND REMARKS FROM VISITORS a) Monthly Correspondence b) Budget Control Report c) 2016 Committees—March Organizational Meeting 4. UNFINISHED BUSINESS a) Winter Programming—Update,Assistant Director b) 2017 Capital Projects—Update, Director 5. NEW BUSINESS a) Occupancy Tax Funding, 2017- Discussion b) additional discussion items as introduced by Commissioners 7. COMMITTEE REPORTS o Budget Review —Commissioner Hewlett ® Bylaws—Commissioner White © School Liaison—Commissioner White o Personnel—Commissioner Hewlett m Planning—Commissioner Mohr ® Program Review—Commissioner Eicher 8. ADDITIONAL INFORMATION or REPORTS—verbal report 9. EXECUTIVE SESSION IF NECESSARY 10. ADJOURNMENT PLEASE NOTE: Meeting to be held at the Supervisor's Conference Room—Queensbury Town Office Queensbury Parks and Recreation Commission, Queensbury, NY 12804 Minutes of the January 3,2017 regular meeting of the Recreation Commission of the Town of Queensbury Chairman Eicher called the meeting to order at 7:05PM 1.)Roll Call: • Present—Judy Goralski,Wendy Matthews,Todd Eicher, Greg Hewlett,Amanda Mohr,Fran Cabana, Gary Crossman-Aquatic Director • Excused- Staff—Steve Lovering—Director, Lori O'Shaughnessy-Assistant Director,Jennifer Baertschi-Program Coordinator, Gary Crossman-Aquatic Director 2.) Approval of Minutes: Commissioner Cabana motioned to approve the December 6,2016 minutes, seconded by Commissioner Hewlett, all members approved. 3.) Communications and Remarks from Visitors: (see file for copies) a.) Monthly Correspondence: 1.) Lauren Rehm HHHN—interested in coordinating with the recreation department with an adolescent pregnancy prevention program. 2.) Thank you-Note from Dan Crottell thanking for the recognition for his years of service 3.) Resolution-to reappoint Lori O'Shaughnessy to the Warren County Youth Board 4.) Email to John Strough from Steve Lovering-review of the 2017 goals for the recreation department. b.) Budget Control: Discussed final year end figures for part time staff c.) Commissioners Terms of Office: List of the commissioners and dates that their terms will expire d.) Revised 2017 Meeting Schedule 4.) Unfinished Business a.)2016-2017 Winter Programs Update—Ranger Rec game very popular—85%return rate,deadline is January 1391. Wresting numbers growing, Junior Hoopers is full, swim lessons have strong numbers. Afterschool program has 25 students but it is anticipated the number will increase. • The United Methodist Church is available to use for recreation programming for a donation. Assistant Director O'Shaughnessy will investigate further. Gymnasium space is still difficult to secure. 5.) New Business a) Tentative 2017 Capital Projects: Director Lovering provided a comprehensive list of projects that need to be done at all the town parks. Commissioners reviewed list, discussed. 6.) Committee Reports—None at this time 7.) Additional Information and Reports a.) Condition of the Gurney Lane Mountain bike trails.: discussed grooming efforts of volunteers b.) Trail counter at Gurney Lane: Over 1200 people between 12/23/16-1/2/17; 61 snowshoe rentals 8.) Adjournment—A motion was made by Commissioner Eicher, seconded by Commissioner Goralski to adjourn at 8:32PM. All members present approved. Respectfully submitted Approved by: Judith Goralski, Commissioner Todd Eicher,Chairman Queensbury Recreation Commission YEAR-TO - DATE BUDGET REPORT A. 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Ii TOWN OF QUEENSBURY DEPARTMENT OF PARKS AND RECREATION REVENUE COMPARISON DATA 2012 2013 2014 2015 2016 COLLECTED REFUNDED COLLECTED REFUNDED COLLECTED REFUNDED COLLECTED REFUNDED COLLECTED REFUNDED JANUARY 1 9,783 251 40.00 6,956.00 1,565 00- 11 520.65 309.001 _._ 13,721 25 60.00 13,041 25 0.00 FEBRUARY 9,044 00 206.00 51375.50 236.00 9,876.50 464.00' 13,029.M___ 69.00 11,083 50 70.00 MARCH 1_- 3,459.50i 20.00 4,790.86 21.00 5,172.25 25.00 26,631.25; 171.00 16,372 051 0.00.. , - APRIL 1_ 30,362.00._ 70.00 33,262.00 50.00 36,270.00 275.00 17,135.75- 586.50 36,128.00' 1,180.00 _MAY 15,410.001 100.00 44,562.00 25.00 _-30.,7.94.00.: 0.001 - 42,639.75i 160.00 20,996.501 0.00 JUNE _ 68,535.771_ 753.00 _ 63,780.70 225.00 63,267.94:: 294.001 65,965.751 320.001 89,269.00 360.00 JULY 42,184.651 _1,460.00 -_ 52,673.26 3,070 40 51,713.71 5,674 001 54,249.931, 1,683.501 51,807.55 1,528.00 AUGUST ' 25,328 02 1,281.00 26,804.41 441.00 27,055.231 794.00 41,002.501, 833.001 38,069.70 600.00 SEPTEMBER!.---1.8,29.9...15 40.00 18,885240.00 20,085.69 56.00! 21,717.30 700.00' 19,951.75; 240.00 - _ 0.00 8,595.00': 48.00: 9,770.00; 80.00 - - - -38.00 12,436.00' - -- 16.00 10,153.001 NOVEMBER] 8,229.00 174.00 11,633.50' OCTOBER I 14,308.72 1 222.00 14,85150', 7500: 18,543.00162.00 DECEMBER]- 9,456.50, 275.00 6,710.50 20.00 10,721.00 80.00, 8,056 00 0 00'; 8,760.00 0.00 --- _._ . , TOTALS(G) 254,400.56 4,614.00 287,701.88 5,947.40 289,065.97 8,193.00 327,594.98 4,706,00 333,792.30 4,220.00 NET] 249,786.56 281,754.48 280,872.97 322,888.98 329,572.30 2017 2018 2019 2020 2021 COLLECTED REFUNDED COLLECTED REFUNDED COLLECTED REFUNDED COLLECTED REFUNDED COLLECTED REFUNDED JANUARY 1 12,145.001 337.001 0.001 _ 0.00 0.00 -_ 0_00 _ __-OA01 _ 0.001 0.00; 0.00 ---FEBRUARY! 0.00 0.00 _ 0.001 0.00 0.00 _0_00 0 00 _ 0.00; 0.00I 0.00 ----- -- - MARCH ! O.00 0.001 O.Oo 0.00 - 0.00 0.00 - - 0.0W O.oO j _ 0.00-- 0.00 - - -; - --- APRIL 0.00' 0.00; 0.001 0.00 0.00 0.00 0.001 0.001 0.00-_ 0.00 MAY 0.00! 0.00 i 0.00i 0.00 _ 0.00 0 00 0.o0 0 00 0.00 0.00 JUNE 0.00:! 0.00, - 0.00• 0.00 _ 0.00 0.00; 0.001 0.00;1 0.00 0.00 JULY j 0.0-o - - 0.00 _0.001 0.00 0.00 0.004_ -_ ^0.00 0.0 0.00 0.00 AUGUST 0.00. 0.00; 0.001 0.00 0.00 0.00! 0.001 0.001 0.00 0.00 SEPTEMBER 0.00; 0.001 0.00 0.00 0.00 0.00; _ 000i 0.001 0.00 0.00 ocTosER _o.Do'= 0.001 0.00 0.00 _ o.00' 0.0.01- -o o0j mol - 0.00' - 0.00 NOVEMBER 0.00: 0.001 0.00 0.00 _ 0.00 0.00 _. 0.00 LO.00i 0.00; 0.00 DECEMBER 0.00: - 0.00!; 0.00 0.00 _ 0.00 0.00 ;- 0 001 0.001 0.000.00 TOTALS(G)_ 12,145.00 337.00 0.00 0.00 0.00 0.00 0:00 0.00 0.00 0.00 NET: 11808.00 0.00 0.00 0.00 0.00 0 1 2/1/2017 TOWN OF QUEENSBURY DEPARTMENT OF PARKS AND RECREATION ASSESSMENTS COMPARISON DATA 2011 2011 2012 2013 2014 REC, REC. REC. REC. REC. ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT _JANUARY - 1,000.00 JANUARY 500.00 JANUARY 0.00 JANUARY 36,500.001 JANUARY 4,250.00 FEBRUARY 0.00 FEBRUARY 0.00 FEBRUARY 7,000.00 FEBRUARY 850.00 FEBRUARY 1,700.00 MARCH 1500.00 MARCH 0.00 MARCH 1,500.00 MARCH 1,700.00 MARCH 1,700.00 APRIL 2 000.00 APRIL 2.500.00 APRIL 1,000.00 APRIL 8,550.00 APRIL 6,800.00 MAY 0.00 MAY 500.00 MAY 1,500.00 MAY 850.00 _ MAY 16,150.00 JUNE 1,000.00 JUNE 1,500.00 JUNE 500.00 JUNE 4,275.00 JUNE 17,850.00 JULY 0.00 JULY 1,000.00 JULY 1 500.001 JULY 3,375.00 JULY 26,350.00 AUGUST 2,000.00 AUGUST 0.00 AUGUST 1 500.00 AUGUST 850.00 AUGUST 4,250.00 SEPTEMBER 500.00i SEPTEMBER 500.00 SEPTEMBER 2,000.00 SEPTEMBER 1700.00 SEPTEMBER 33150.00 OCTOBER 1,500.001 OCTOBER 1,500.00 OCTOBER 2,000.00 OCTOBER 2,550.00 OCTOBER 4,250.00 NOVEMBER 2,000.001 NOVEMBER 0.00 NOVEMBER 0.00 NOVEMBERI 0.001 NOVEMBERI 1,700.00 DECEMBER SOO.00I DECEMBER 0.00 DECEMBER 500.00 DECEMBERI 0.001 DECEMBER 1 1,700.00 TOTALS(G) 12,000.00 TOTALS(G) 8,000.00 TOTALS G 17,000.00 TOTALS G 61,200.001 TOTALS G 119,850.00 changed$500 to$850 per 2015 2016 2017 2018 2019 REC, REC. REC. REC. REC. ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT JANUARY 0.00 JANUARY 850.00 3ANUARY0.00 JANUARY 0.00 i JANUARY 0.00 FEBRUARY 0.00 FEBRUARY 1,700.00 FEBRUARY 0.00 FEBRUARY _ 0.00 FEBRUARY 0.00 MARCH 0.00 MARCH 3,400.00 MARCH -� 0.00 MARCH 0.00 MARCH _ 0.00 APRIL 9,350.00 APRIL 850.00 APRIL 0.00 APRIL 0.00I APRIL 0.00 MAY 31,450.00 MAY 5,100.00 MAY 0.00 MAY 0.001 MAY 1 0.00 JUNE 3400.00 JUNE 44,200.00 JUNE 0.00 JUNE 0.00 JUNE 0.00 JULY_ 1,700.00 3ULY 4,250.00 JULY 0.00 JULY 0.00 JULY 0.00 AUGUST 1,700.00 AUGUST 3,400.00 AUGUST 0.00 AUGUST 0.00 AUGUST 0.00 SEPTEMBER 6800.00 SEPTEMBER 8,500.00 SEPTEMBER'; 0.00 SEPTEMBER 0.00 SEPTEMBER_ 0.00 OCTOBER 850.00 OCTOBER 850.00 OCTOBER 0.00 OCTOBER 0.001 OCTOBER 1 0.00 NOVEMBER 7,650.00 NOVEMBER 6,800.00 NOVEMBER 0.00 NOVEMBER 0.00 NOVEMBER 1 0.00 DECEMBER 850.00 DEC 1,700.00 DECEMBER 0.00 DECEMBER 0.00 DECEMBER 0.00 I TOTALS G 63,750.00 TOTALS G L- 81,600.00 TOTALS G 0.00 TOTALS G 0.00 TOTALS G 0.00 Started news stem for tracking done in B&C only 1/10/2017