07-25-2017 Recreation Commission
a„ Town Of Queensbury
742 Bay Road, Queensbury, NY 12804
* AGENDA *
REGULAR MEETING * 7:00 p.m.
JULY 25, 2017
1. ROLL CALL
2. APPROVAL OF MINUTES—June 6, 2017
3. COMMUNICATIONS AND REMARKS FROM VISITORS
a) Monthly Correspondence
b) Budget Control Report
4. UNFINISHED BUSINESS
a) 2017 Capital Projects—Update, Director
5. NEW BUSINESS
a) Draft Drug and Alcohol Policy—Discussion
b) 2018 Requested Budget, Preliminary-Discussion
c) additional discussion items as introduced by Commissioners
7. COMMITTEE REPORTS
• Budget Review —Commissioner Eicher
• Bylaws—Commissioner Cabana
• School Liaison—Commissioner Matthews
• Personnel—Commissioner Hewlett
• Planning—Commissioner Mohr
• Program Review—Commissioner Eicher
8. ADDITIONAL INFORMATION or REPORTS—verbal report
9. EXECUTIVE SESSION IF NECESSARY-
10. ADJOURNMENT
PLEASE NOTE. Meeting to be held at the Supervisor's Conference Room—Queensbury Town Office
Queensbury Parks and Recreation Commission, Queensbury, NY 12804
Minutes of the July 25,2017 regular meeting of the Recreation Commission of the Town of Queensbury
Chairman Todd Eicher called the meeting to order at 7:05PM
1.)Roll Call:
• Present—Todd Eicher, Greg Hewlett, Wendy Matthews,Fran Cabana
• Excused: Amanda Mohr, John Mossing, Judy Goralski
• Staff—Steve Lovering-Director, Gary Crossman-Aquatic Director
2)Approval of Minutes:
Commissioner Cabana motioned to approve the June 6,2017 minutes, seconded by Commissioner Hewlett
all members approved.
3.) Communications and Remarks from Visitors: (see file for copies)
a) Letter to NY State Canal Corp regarding issues at Feeder Canal Park from Director Lovering
b) Email from Kathleen Wiley, Adirondack Watershed Institute regarding having stewards at Hudson River boat
launch.
c) Letter to Lloyd Mott,WCSQBO regarding$5,000 in support for Gurney Lane Mtn Bike Park
d) Resolution to accepting$5,000 form WCSQBO
e) YTD budget report reviewed
4.)Unfinished Business
a) Gurney Lake Garage completed
b) Phase 4 of Gurney Lane Mountain Bike Trails complete. Two trails new trails E20 and Tango
c) Hovey Pond-Year 2 of water quality program underway
d) Rush Pond-Erosion control work complete
e) Pickle Ball court expansion at Hudson River Park and Jenkinsville-bid process
5.)New Business
• Draft of Drug and Alcohol Policy which was submitted by Personnel Committee was reviewed,will send to legal
counsel for their review.
• 2018 Budget Draft reviewed, budget meeting August 31, 2017 at 1PM
6.) Committee Reports—None at this time
7.)Additional Information and Reports- None at this time
8.) Adjournment—A motion was made by Commissioner Hewlett seconded by Commissioner Eicher to
adjourn at 7:55 pm all members present approved.
Respectfully submitted Approved by:
Wendy Matthews, Commissioner Todd Eicher, Chairman
09/01/2017 12:00 ITOWN OF QUEENSBURY 1p 1
stevel JYEAR-TO-DATE BUDGET REPORT lalytdbud
SML - PARKS & RECREATION
FOR 2017 13
ORIGINAL TR.ANFRS/ REVISED AVAILABLE PCT
APPROP AD,7STMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED
------------------------------------------------------------------------------------------------------------------------------------
001 GENERAL FUND
-----------------------------------------
0017020 RECREATION ADMINISTRATION
-----------------------------------------
0017020 1010 WAGES 496,000 -5,000 491,000 393,095.53 .00 97,904.47 80.1,-
0017020 1020 OVERTIME S00 5,000 5,300 1,731.25 .00 4,068.75 29.3
0017020 4010 OFF SUPP 1,500 0 1,500 833.63 63.09 603.23 59.8%
0017020 4030 POSTAGE 3,750 0 3,750 507.61 .00 3,242.39 13.5%
0017020 4090 TREDSUB 2,000 0 2,000 502.00 .00 1,498.00 25.1%
0017020 4120 PRINTING 5,000 0 5,000 3,194.09 .00 1,805.91 63.9%
0017020 4400 MSC CTRL 12,000 0 12,000 9,712.79 .00 2,287.21 80.9k
0017020 4800 EQP RP 2,500 0 2,500 175.52 .00 2,324.43 7.0%
TOTAL RECREATION ADIIINISTRATIOId 523,550 0 523,550 409,752.42 63.09 113,734.49 78.3
TOTAL GENERAL FUND 523,550 0 523,550 409,752.42 63.09 113,734.49 78.3%
TOTAL EXPENSES 523,550 0 523,550 409,752.42 63.09 113,734.49
GRAND TOTAL 523,550 0 523,550 409,752.42 63.09 113,734.49 78.3%
** END OF REPORT - Generated by Steve Lover-ing *i,
09/01/2017 11:57 ITOWN OF QUEENSBURY IP 1
Steve! (YEAR-TO-DATE BUDGET REPORT iglytdbud
SML - PARKS & RECREATION
FOR 2017 13
ORIGINAL T:LMiFRS/ REVISED lW =LABL PCT
APPROP ADJSTMT 3 BUDGET YTD EXPENDED ENC/REQ BUDGET USED
------------------------------------------------------------------------------------------------------------------------------------
001 GENERAL FUND
-----------------------------------------
0017110 PARKS
-----------------------------------------
0017110 1001 ML TICKETS 0 0 0 6.00 ,00 -6,00 100.0%*
0017110 1010 WAGES 195,000 0 195,000 131,838.11 .00 63,161.89 67.6,-
0017110 1020 OVERTIIIE 7,500 0 7,500 5,518.33 .00 1,981.67 73.6-1-
0017110
3.6-0017110 2070 PRK EQP 5,000 0 5,000 4,757.00 .00 243,00 95.1
0017110 4110 VHCL R M 5,000 0 5,000 817.53 .00 4,182.52 16.3*
0017110 4140 MLG RNIB 4,000 0 4,000 _,•.S5
. 96.56 .00 2,153,4E 46.5*
0017110 4230 WATER 2,500 500 3,000 2,228.60 .00 771.50 74.31
0017110 4271 W T CHMCLS 8,500 0 8,500 7,012.31 .00 1,487,69 82.5-1-
0017110
2.5}0017110 4300 ELCT_RICITY 13,500 0 13,500 9,172.05 .00 4,327.95 67.9-W
0017110 4400 MSC CTRL 72,000 1,750 73,750 55,462.98 3,750.60 14,536.42 80.3,-
0017110 4410 FUEL 14,000 -1,500 12,500 4,186.30 14
1,166.16 7 c c e
,__7.0•_ Z.�%-
0017110 4418 BUS 3,000 0 3,000 .00 .00 3,000,00 ,0%
0017110 4500 HTNG FUEL 5,000 0 5,000 2,313.64 .00 2,686.36 46.3%
0017110 4800 EQP RP 5,500 1,000 6,500 5,458.55 .00 1,041,45 34.0
0017110 4320 UNIFORMS 1,000 0 1,000 621.17 .00 378.93 62.1%
0017110 4823 RC FC RPR 7,500 0 7,500 4,255.03 3,000,00 244,97 06,74
0017110 4824 REC PRGRMS 98,000 1,750 99,750 63,370.39 23,850.58 12,529.03 87.4%
0017110 4825 RECPRGSUPP 10,000 0 10,000 2,093.50 2,074.30 5,332.30• 41.7,-
0017110 4991 LS LP14D 4,000 0 4,000 2,370.00 .00 1,630,00 59.3*
TOTAL PARKS 461,000 3,50c. 465,500 303,338.40 33,841.64 127,319.96 72.6
TOTAL GENERAL FUND 461,000 3,500 464,500 303,338.40 33,851.64 127,319.96 72.6%
TOTAL EXPENSES 461,000 3,500 464,500 303,338.50 33,841.64 127,319.96
GIRLPIND TOTAL 561,000 3,500 464,500 303,333.50 33,351.64 127,319.96 72.6*
** END OF REPORT - Generated by Steve Lovering **